Posts in Category "Workspace"

Exciting new articles on using Managed Review & Approval Solution Accelerator 9.5

Here are two more great posts from Alexandra Phillips on Managed Review & Approval Solution Accelerator 9.5. You will certainly find these post useful if you are implementing Managed Review & Approval as Alexandra shows you how to display a list of participants in the review emails and how to retrieve a RSS XML file to list all the comments made by reviewers for a document!

Check out the following articles:

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Hot off the press! Adding tabs to Adobe LiveCycle Workspace ES2

In LiveCycle Workspace ES2 (version 9.0.0.2), tabs are available for you to start new processes, view tasks that are assigned to you, and track tasks and processes. What if you wanted to add your own tab to enhance it? Check out a new article by Nithiyanandam Dharmadass that describes how to add navigation tabs to Workspace here.

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Customizing LiveCycle Workspace 9.x using Flash Builder 4.x

When Customizing the LiveCycle Workspace ES2 User Interface [link] guide was released, it was before Adobe Flash Builder was available for us to do our certification testing. Technically, it is possible to use Flash Builder provided you use the Flex SDK version 3.4.1, ant-contrib.jar file version 1.0b2, and Ant-plug-in as described in the guide. For more information, see the LiveCycle Product blog for steps in the posting Customize LC Workspace ES2 UI using FB4 Premium on 64-bit O/S

In a future release, we plan to complete certification testing and update the guide with updated instructions, but in the meantime, here are some instructions for you to configure your environment to build Workspace customizations using Flash Builder 4. You must complete the last step in the blog when your development environment is a 64-bit operating system.

Happy customizing!

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Updated Creating Flex Applications Enabled for LiveCycle Workspace ES2 guide

Applications developed using Flex for data capture experiences are referred to as Flex applications, and often informally called Flex forms. You create Flex applications for LiveCycle Workspace ES2 for interesting data capture experiences; or simply because you require an alternative to PDF forms and HTML forms. Check out the walkthrough in the Creating Flex Applications Enabled for LiveCycle Workspace ES2 guide here.

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LiveCycle ES web application cheat sheet

After installing LiveCycle ES, there are a number of URLs that you use to access various LiveCycle ES web applications. Here’s a cheat sheet for those URLs.

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Adobe Flash Builder 4 Beta: Get it while it’s hot!

Earlier this week, Adobe launched the Adobe Flash Builder 4 beta program. Flash Builder 4, which is the next evolution of Adobe Flex Builder, includes a long list of feature improvements, new data-centric development features, and a new design-develop workflow with the new Adobe Flash Catalyst.

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Dymystifying application configuration for LiveCycle Workspace ES

Creating human-centric processes for LiveCycle Workspace ES can be tricky when you want to include operations from Signatures, Encryption, Rights Management, and Reader Extensions services in your process. There are a few technology nuances that can make it seem more difficult to configure human-centric applications than it should be. New to our LiveCycle ES 8.2 documentation set, is a guide on helping experienced developers understand recommended techniques for creating human-centric processes. These techniques include best practices, tips, and references to existing LiveCycle ES documentation. This new guide, Techniques for Configuring Applications for LiveCycle Workspace ES, can help you to design processes to meet your business requirements and provide an optimal experience for your Workspace ES users.

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Retrieving notes from tasks

You know those notes that can be added to tasks using Workspace ES? (If you don’t, you can take a look at Working with notes and attachments). The Workbench ES help explains how to retrieve those notes as a document value after the form is submitted, but (believe it or not) the help leaves out a few details about how to reference the information in those notes.

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Localizing the Share Queue Request form (queuesharing.swf file)

In Livecycle Workspace ES, a user can request access to another user’s (say Alex Pink’s) task queue. This initiates a queue sharing process and a Share Queue Request form appears in the Alex’s To Do list. The Share Queue Request form is a Flex application provided with LiveCycle Process Management ES and is available in LiveCycle Workbench ES in the queuesharing.swf file.

In earlier releases of LiveCycle ES, the source code for the Share Queue Request form was not provided with the rest of the LiveCycle Workspace ES source code, therefore, if you localized Workspace ES to another language, such as Spanish, the Share Queue Request form would still appear in English. In LiveCycle ES Update 1 SP 1 (8.2.1.1), the source code for the Share Queue Request form is now available in the LiveCycle ES SDK so that you can localize it. However, before you can localize the for, you you must configure your development environment for customizing Workspace ES as described in Customizing the LiveCycle Workspace ES User Interface and complete the localization customization.

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The Basics of Form Guides

What is a form guide?

A form guide is a wizard based in Adobe Flash that you can create as an alternative method for your users to enter data onto your form. A user is literally guided through the data entry process, which helps to reduce entry errors by limiting the amount of information presented to the user at any given moment. So instead of seeing a mass of fields and text – because the powers that be demand that you cram as much as possible onto that one sheet of 8.5” x 11” – the user sees chunks of information with animated transitions to move them from one chunk to another. It makes filling out forms feel less like, well, filling out forms.

Click here to see what a form guide looks like.

Note: To view form guides you must have Adobe Flash Player 9 or later installed.

Why would I want to use a form guide?

There are lots of reasons why you might want to use form guides, but here’s an example modeled on a real world case. The following image is of an immunization form.

immunization.png


To see a larger image, click
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The requirements of the form stipulated that users can print and fold it into a booklet in which medical staff could then manually write records of immunizations for a particular patient. Somewhere along the way someone decided it might be nice to also make the same form available in electronic format, but the user should print and fold the form after entering the data. Given this situation, you could create two separate forms, or you could go 21st century and make a form guide. The image below shows the form guide created for the immunization form. As you can see it’s a lot nicer than having to rotate your head ninety degrees every so often.

immunization_swf.png


View image

How do you create form guides?

You create form guides using Guide Builder, a tool available in LiveCycle Designer ES. As it turns out this is a handy arrangement because you create form guides from form designs, which are also created in LiveCycle Designer ES. Once you create a form guide for a particular form design, the form guide definition is actually saved inside the form design itself.

If you want to view a form guide as if you were the user doing the data entry, you can preview it right in Guide Builder. However, when you want to actually deploy a form guide to users, you will need to either:

  • Create a process design in Workbench ES that renders a form guide to Workspace ES. Your users then access the form guide through Workspace ES.
  • Render the form guide from a Java or web services applications using the LiveCycle Forms ES service to render the form guide. Your users access the form guide using the Java or web services application.

Read More

You can find a bunch of information about form guides in our product documentation. Check out the links below:

Have fun creating your own form guides. Drop us a note to tell us about your experiences.

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