The Acrobat.com Blog: File Sharing from Microsoft Outlook® 2007

March 16, 2009

File Sharing from Microsoft Outlook® 2007

Posted by Mangesh Bhandarkar at 2:51 PM

You have to send a sales proposal to a client to meet a deadline. You do all the work, compile all the necessary documents together and package them up and send it via e-mail well before the set deadline. However unbeknownst to you, your recipients e-mail server limits the size of e-mail attachments and your attachments is removed by the server. All your hard work does not make it to the intended recipients and as a result you miss the deadline.

Is this scenario familiar?

Good News! Acrobat.com now provides a Plugin for Microsoft Outlook 2007 for easily, securely and reliably sharing documents from your desktop e-mail client by making it as easy as adding an attachment. Try it for yourself.

E-mail has become one of the primary means of communicating and scheduling with colleagues, customers and friends. E-mails often involve sending out large email attachments. However you are left guessing whether the e-mail recipients actually received the files you sent them. Different restrictions on the size of attachments and spam filter policies means that not all attachments get through.

The Acrobat.com Outlook Plugin provides:

Seamlessly sending links to files in your Acrobat.com account from Outlook:
After installing the plugin, when composing a new mail or a calendar invite you will see a new tab called Acrobat.com.

To attach a file click the "Insert File as Acrobat.com Link" button. This will ask you to sign into your Acrobat.com account and allow you to pick a file from your local file system to attach with the e-mail.

You can also choose whether to restrict access to the document to the e-mail recipients (restricted access) or to allow the file to be accessed by other, in case your e-mail gets forwarded (open access).
Reducing exchange server traffic and storage needs:
You can set up a preference in Outlook to automatically send links rather than sending attachments when sending files over a certain size. You don't have to think before sending an attachment whether to send it as a link or an attach it to the e-mail. The plugin automatically uploads e-mail attachments to your Acrobat.com account and adds links to the e-mail based on your set preferences.

Share files already in your Acrobat.com account:

You can also insert files that are already in your Acrobat.com account. When you click the "Insert Link from Acrobat.com" a panel opens on the right which displays the files that are already in your Acrobat.com account and allows you to insert them into e-mail by simply double clicking on the file name. You can also search for file by typing in the search box or by Sorting files using the drop down menu. The e-mail recipients get added to the sharing list for the file on Acrobat.com

No need to manually add everyone from a mailing list to shared files:

And best of all, if you want to share something with an Exchange mailing list (which most of us do very often), the plugin will upload the attachment(s) to your Acrobat.com account and automatically add everyone from the mailing list to the sharing list for the document. This is my favorite feature, beats having to manually type several email addresses when sharing a file!

Easily invite people to your personal meeting room URL:

When scheduling a meeting or in an e-mail message, you can insert your personal ConnectNow meeting URL by a single click of a button.

For more details on how to use the Acrobat.com Plugin for Microsoft Outlook 2007 please visit Acrobat.com Help.

Let us know what you think about the plugin by providing us feedback at acrobat.com_feedback@adobe.com. If don't use Outlook you can still take advantage of the easily sharing large files using your browser by going to Acrobat.com.

Thanks for reading.

- Mangesh & the Acrobat.com Team

>> Posted in Acrobat.com, Acrobat.com Extensions, New Features
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Comments (78)

Comments

March 18, 2009
5:49 AM

Dus10 writes:

I would love to have something like this that I could install in my network and it had access controls, etc. Also, it would be nice to be able to administer where files are being sent, as we wouldn't want people here sending files to our competition.

March 20, 2009
12:52 AM

Colin Hope writes:

Thank you.

March 22, 2009
5:20 AM

Alex writes:

this one is great :) thank you

March 22, 2009
8:00 AM

Doris writes:

Ithank you Acrobat is a very unique and prefect way to be organize.

March 22, 2009
4:36 PM

kathy writes:

let's try this;thank you for the option.

March 23, 2009
5:05 AM

Artur Rodrigues writes:

Yes, adobe acrobat makes the difference!
Another good product from adobe! Congratulations...

March 23, 2009
7:58 AM

LIC. PABLO KENT writes:

I thank you for this important service, because it is usefull and necessary.

March 23, 2009
1:58 PM

gerardo writes:

thank you

March 24, 2009
10:28 PM

Michael writes:

Hi, great integration! On my Mac I'm getting similar support later, I assume… well can live with that. It bothers me more, that I get the advetisment for this as well; how about "if plaf not outlook2007 == don't show"?

Thanks for considering
Michael

March 25, 2009
2:10 AM

Irene Osis writes:

I do not have OUTLOOK EXPRESS, therefore I prefer to use the Acrobal.com Blog File Sharing with my account: irene.osisvaldmar@gmail.com

March 26, 2009
10:18 AM

A. Foscolos writes:

New challenge! I will try it.
Thank you

March 27, 2009
5:18 AM

Liz Sandoval writes:

acrobat is great and I love it

March 27, 2009
10:29 AM

Stephanie Dempsey writes:

I will comment again when I have used this plug in! I am hoping for an easier way to send photographs to clients.

March 27, 2009
8:58 PM

Anurag Abhinav writes:

Hi, you guys are doing extremely wonderful job. I really really enjoy using your products. Great Job! Keep it up!!
Thanks
Anurag Abhinav
New Delhi India

March 31, 2009
7:15 AM

dina thiesing writes:

nice, thank you.

March 31, 2009
12:34 PM

chakfongtan writes:

thanks!

March 31, 2009
2:03 PM

Denise writes:

If this works half as good as it sounds, man, my job just got easier!

April 2, 2009
9:28 AM

sonia richadson writes:

thank you for this installment

April 4, 2009
6:08 AM

Albert Farrugia writes:

good quality product

April 4, 2009
1:51 PM

Monty writes:

Thank you for letting me know. I love Acrobat.com for what I need...for business and home.

April 5, 2009
5:46 PM

Walter writes:

love the program .....

April 6, 2009
5:00 PM

sheen writes:

thank you

April 7, 2009
5:37 AM

dr rey pagtakhan writes:

i'm a novice; will use it at the first opportunity. I anticipate it will help me solve the problem when friends e-mail back writing they could not open my attachments.

April 8, 2009
12:10 AM

yanlahkim writes:

good and helpful

April 8, 2009
3:55 AM

yaw kwansah writes:

thanks you are doing a great job

April 9, 2009
7:00 AM

Isaiah writes:

This is great, Genial Good job Thanks a lot a

April 10, 2009
3:29 PM

Gerald Johnson writes:

Thank You for the update

April 11, 2009
12:44 AM

michael writes:

Thanks for the help and taken the time to build these programs

April 11, 2009
11:50 AM

Marge Felmey writes:

Thank you I really need this .Thanks again.

April 13, 2009
9:21 AM

Dr.Dikshit writes:

Thanx !!!! Good program !!!!!!
Dr.Dikshit,India

April 13, 2009
9:59 AM

lennart svantes writes:

my life is wonderful again thank you

April 14, 2009
3:28 PM

msani smaude writes:

thanks alot

April 14, 2009
11:46 PM

margarita shahzad writes:

i am certainly interested to use this acrobat pdf. thank you

April 16, 2009
6:34 AM

Happygal writes:

Great news for the newly unemployed former corporate middle management workers who (due to our government fiscal strategies & huge terp bailout programs) will need to turn into entrepreneurs to achieve income for their personal survival.

THANKS for the affordable "equivalent to webex or sharepoint" product. I plan to use it soon.

April 17, 2009
10:58 AM

Liz writes:

I hope this works for what I need also. I'm doing online classes at University of Phoenix so I need this program very badly.

April 17, 2009
3:42 PM

wayne castda writes:

THANKS

April 18, 2009
2:50 AM

Dr Marco Antonio Diaz Colomo writes:

un programa muy exelente que sirve mucho para la educacion de todos los usuarios

April 18, 2009
9:35 AM

Tom Stavridis writes:

Thank You.

Tom

April 19, 2009
4:30 AM

palmer stenson writes:

starting an on line degree program today and this should be a great tool

April 19, 2009
9:18 AM

melissa mcclulough writes:

thank-you

April 19, 2009
9:18 AM

melissa mcclulough writes:

thank-you

April 19, 2009
5:02 PM

Ken Chandler writes:

Great product....

April 19, 2009
5:41 PM

Ken Chandler writes:

Great product

April 20, 2009
9:21 AM

TPS OBEROI writes:

You don't have to stop anywhere. It helps in moving on and accessing the otherwise difficult tasks. All my best wishes.

April 20, 2009
12:16 PM

Noel writes:

Hope this is of big assistance as I will begin classes at UAA this summer.

April 21, 2009
1:01 AM

Shailesh Suman writes:

Really this is good idea and tool make life easy, thanks to team

April 21, 2009
3:11 PM

Robert writes:

Looks like a great program.

April 22, 2009
10:24 PM

junior Brown writes:

Thanks, I think it's going to be a great program.

April 23, 2009
7:08 AM

JACK D. STEPP writes:

SYSTEM IS GREAT FOR OUR BUSINESS. THANKS JACK

April 23, 2009
8:43 PM

Louis Lim writes:

Great stuff. Thank you.

April 24, 2009
3:28 AM

Alex writes:

Thank You for the update . I love Acrobat.com for what I need...for business, study and home.
Alex * Portugal

April 24, 2009
1:06 PM

Lyn Rubenstein writes:

Looks like it will be a great adjunct to the programs already in our office system. Thanks

April 28, 2009
1:02 PM

Roberto writes:

This is a great idea. Good for everybody.

April 29, 2009
12:22 PM

george whitcomb writes:

Ive been looking for something like this for a longtime.

May 2, 2009
7:43 AM

Tom Fontana- Upper Deerfield Twp, NJ writes:

I trust and use all the Acrobat programs , add-ons, plug-ins, tools, etc... that are available for my app's . This plug-in is a must have for any one that wants to share Outlook files the easy way. Oh yeah, did I forget to say ------- its free!!!

May 5, 2009
9:50 AM

Leonte Rostran B writes:

Excellent, my life is more easy

May 6, 2009
9:12 PM

octavia smalls writes:

I like the excellent programs. Thanks

May 7, 2009
5:18 AM

Francisco Munoz-Garcia writes:

Wonderful program and so easy to use

May 7, 2009
6:18 AM

Josen Dong writes:

good, I like it.