At Acrobat.com, we’re all about sharing. We love to share. We love to help you share. We love to share with you that we love to help you share. We could share our feelings about sharing for hours. Luckily for you, we won’t do that (much) and would rather spend some time letting you know about the updated file sharing mechanism in this latest release of Acrobat.com. Now you won’t have to share for hours; it’ll only take you moments.
Context-Sensitive Share Button
Sharing individual files is more intelligent today with Acrobat.com. The Share Button in the lower left of your Acrobat.com file organizer window is context-sensitive and will now present different options depending on whether you are sharing a file or a Workspace.
To begin, select a file from your file organizer, whether it’s within a Workspace or not. Then click the “Share File” button in the lower left corner of the screen. You’ll get a pop-up menu in that same corner that gives you three options:
- Move the file to an existing Shared Workspace and an existing or new folder (which is, to share with a predesignated group of collaborators if they are part of a Shared Workspace);
- Share the file with Individuals (and handpick the people you’d like to see, review or co-author the document);
- or Publish the file and make it freely available to anyone who has the web link (URL) or embed code without having to sign in with an Adobe ID.
Actually, there’s a fourth option: if the file that is owned or co-authored by you is already being shared with others, or is part of a Shared Workspace that you own or administer, then you’ll also see the option to change the existing sharing options.
This new Sharing Button condenses what before might have been several steps into just one. We hope that you use this new sharing power wisely and well.
Streamlined Collaborator Bar
Newly updated to Acrobat.com’s file organizer is the spiffy Collaborator Bar. This bar, located as before at the bottom of your file organizer window, has been streamlined to make it easier to view and manage team members that you are sharing a file with. Now when you share a document with several others in Acrobat.com, you will see a single stacked group that tells you how many people are currently sharing the file. Click on the group icon and you will see an expanded yet tidy pop-up list of everyone you are currently collaborating with on the file. No more will you find yourself digging around a never-ending line of barely visible images.
If the file being shared with individuals is also part of a Shared Workspace, the individuals will be organized in to those that only have access to the file, and those that are members of the Shared Workspace.
As before, you can hover over a person to see when or even if they viewed the file. So when that consultant you hired for your latest social media project claims they had taken a look at your latest requirements document, you’ll know whether he has been procrastinating or not.
If you are a co-author of the file, you can also change the role of and remove single, specific individuals using the pop-up context menu next to their name, or all individuals from the pop-up menu in the top right or top left.
Now isn’t that all so much more civilized?