Think back to the last time you were working with a coworker to put together a project (or a presentation or a report). She had raw data to send to you; you had to get some charts to her; she suddenly remembered that she had to send you the transcripts for an interview; and then you almost forgot to send her the sample images from the photo shoot.
Let’s stop here for a moment and count the number of emails that this has already required of you both: four different emails, full of content and heavy attachments. Consider the scope of this project if you add one person to the team; now add another. What if the report has to include summaries of previous reports? Do you still have the emails (and attachments) from two months ago? “Well,” you say, “let me just go into my inbox and search around for two or three hours to find the right attachments and make sure they’re the right versions of the files.” Maybe you’re incurring the sort of rage that spawns blog articles like this one. What if you’re emailing files to someone who uses a filter to block attachments?
No thanks. But what if you were using Adobe SendNow? (Cue the collective sigh of relief.)
The process might look like this: Sign in to your account; peruse the files that have been uploaded over the course of the project; filter by date or search for file names; and download only those files that are relevant to the task at hand when it makes sense for you to do so. You can even track the status of the files to see who’s downloaded them and when.
Easy, right? No inbox-clogging attachments or sneaky (and bulky) files lurking in your sent folder; and, perhaps more importantly, no more using your inbox as a file manager. We’ve all been guilty of it at one time or another—digging through attachments, saying to ourselves, “I think it was the one titled ‘Turkey Day 2-a-ii’ because it was the second version without the extra graph but with page numbers.” Won’t it feel good to know exactly which file you need on your computer, without all the back-and-forth?
Okay, I’ll just tell you: yes, it will.
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