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July 24, 2014

Using JavaScript in your PDF forms: Easy!

I think we’re all pretty well-versed in just how awesome PDF forms are. First, you create a form in any program you want (I always use InDesign, but Microsoft Word is another great place to start). Next, you convert to PDF and let Acrobat find all the potential form fields (and oh my gosh, that looks like magic every time!). Finally, you add custom JavaScript to make the form fields behave just the way you want them to.

Wait a minute, are you telling me you don’t use JavaScript to customize your PDF forms? Oh my, how embarrassing. You’d better take a look at some of the tips our Acrobat experts have over at the Acrobat User Community and pretend you’ve been doing this all along.*

*Or, frankly, you can do what I do and get someone else to write the JavaScript for you. We’re all good at different things, okay?!

 

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July 23, 2014

Thank you Farhan.

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It’s that time again. We’re excited to share the July tweet of the month (a bit early)  from a customer or follower who showed some Acrobat love on Twitter, at @Acrobat or @Adobe_ Reader. Here’s one we love:

July tweet of month

Thank you Farhan.

We love that you were able to sign a document using your digital signature. It’s our goal to make electronically signing PDFs fast, easy and efficient for all of our customers. Here are a few more ways to e-sign documents so you can throw away your pen and paper and go all digital in your workplace.

After all, adopting digital processes means you’re one step closer to going #paperless — saving time, money and the environment all within the secure, trusted Adobe family of document solutions #FTW! We especially like to see how easy and rewarding it can be for our customers, and we appreciate feedback from first time e-signers like @FarhanKnight.

Let us know if you have any questions on how to e-sign your next PDF. Like Farhan said, we’re here and ready to help. ( by the way, #FTW means For the Win!)

Want to be featured here next month?  You know what to do! We look forward to hearing from you on Twitter.

 

 

 

 

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June 26, 2014

From Gatekeeper to Landscaper – How IT Can Shape the Modern Workforce

Gigaom Research looks at how new technologies in today’s workplace are changing IT’s role

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We are proud to present this latest report from Gigaom Research on The Modern Workforce.  This report is the second in a series of three that analyzes two global surveys of both young workers (ages 18-34) and the IT professionals and decision-makers who support them. (See the first in the series here.)

Gigaom Research’s objective is to help tech decision-makers better understand their evolving workforces, so that those decision-makers can do what all great IT pros strive to do:  align people, technologies and business objectives.

This report, sponsored by Adobe Document Services and authored by Stowe Boyd, Gigaom’s lead analyst on the future of work, helps IT executives and buyers understand:

-what the modern workforce thinks it needs to succeed in a rapidly changing world of mobile-first communications and new work-collaboration technologies;

-how IT is supporting those needs and overall corporate objectives;

-and if there are gaps between worker expectations and IT requirements and how technology buyers can address them.

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So what do we find most interesting in this report?  According to Gigaom:

-Increased business agility comes from technologies that influence work tempo and the best tools are those that have a design which doesn’t distract us from  the work itself.

-Businesses gain advantage by speeding up new tool adoption so the workforce has a range of work tools that match different types of activities.

-Usage of tools like file sync-and-share and cloud enterprise apps is up more than 30% compared to only a few years ago.

-The role of IT is shifting toward creating a technology landscape in which productivity and innovation flourish.

Boyd also writes, “If anything, IT professionals risk falling into the trap of Amara’s Law: “We tend to overestimate the effect of a technology in the short run and underestimate the effect in the long run.”  (Made us wonder if the long-term effect of Adobe Acrobat was underestimated when it debuted 20 years ago.)

So according to the 18 – 34 year old workers surveyed, what will be used less in the next year or two?  Snail mail or face-to-face meetings?  Both will decline, according to Boyd – but face-to-face meetings will decline faster than stamps and envelopes.

To read the complete versions of either the first or second research report on The Modern Workforce, please click here to download .

Stay tuned for part 3 coming soon!

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12:58 PM Permalink

Best Practices: Converting PDF content to Microsoft Office

When it comes to storing all the content I’ve created, I always use PDF files: they’re searchable, efficient, and easy to share at a moment’s notice. My computer’s hard drive (and my Acrobat.com account) is full of blog posts I’ve written, old data tables, even shopping lists – all stored as PDF files. This is great when I have to search for a file on my hard drive or view it on a mobile device, but what about when I have an old piece of writing that I want to edit or update?

The easiest way I know to make whole-sale changes to PDF content is simply to export that PDF (or just a piece of it) to a natively editable format: Microsoft Word, Excel, or PowerPoint. Acrobat makes it easy to seamlessly convert one of my old blog posts to a usable Word document, or save a data table from a PDF file as an Excel spreadsheet so I can do a few calculations. Acrobat will even recognize common elements in the pages of a PDF file to use as template images in your converted PowerPoint.

So instead of retyping all that content you’ve got stored in a PDF file, why not just export to Microsoft Office? Here are a few tips from our friends at the Acrobat User Community to help you get started. They even have a ready-made tool set so your Acrobat interface will be all set up to support your PDF-to-Office conversions!

Convert PDF to Microsoft Office formats
Export the comments in a PDF file to Microsoft Word
How to convert part (not all!) of a PDF file to Microsoft Office

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June 9, 2014

A New Era for IT

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Is your IT department stuck somewhere between the old era of IT and the new ? If so, you’re not alone. Business is becoming increasingly digital with mobile devices, web applications and cloud computing. IT must now develop systems focused on accelerating new business processes. New IT breaks from the old model of ‘systems of record’ to a new model focused on a system of engagement.

Systems of engagement turn computing power inside out, directing it away from data and records and pointing it squarely at the user experience. These new systems design processes that allow for greater efficiency and effectiveness, removing bottlenecks created from the old systems of record.

Accordingly, as the volume of business transactions and contractual commitments continues to escalate, a bottleneck has been created in companies that still use manual signatures. Manual signatures slow down processes and add cost without adding value. Electronic signatures are a perfect example of a digital solution that has significant business benefits and propels a company into the new era of committed user experience.

Geoffrey Moore, renowned author (Crossing the Chasm), speaker, and business advisor explains in a new whitepaper titled “Electronic signatures: Removing the last bottleneck to productive digital transactions” how every business activity is being transformed by digital interactions, especially electronic signatures. This is forcing industry after industry to confront the technology adoption life cycle once again.

Moore takes a look at electronic signatures from an IT perspective, discussing the lines of business that have high contract volume and would benefit from implementing e-signatures the most – sales, sales operations, HR and finance.

We invite you to check out his excellent whitepaper here. Our VP of EchoSign, Jon Perera, interviewed Moore to ask him about the technology adoption life cycle and how businesses can successfully usher in the new era of IT. Watch the video here.

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June 3, 2014

Top 5 Ways Acrobat XI Makes It Easier to Do Great Work

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You already know Adobe Acrobat provides more than just secure document solutions. But Adobe Acrobat XI goes beyond PDF perfection to streamline all of the ways you work, so you can work faster and more efficiently.

Acrobat XI is loaded with ways to help make your day easier and your work topnotch. So we put together our ‘best of’ playlist to give you the top 5 ways Acrobat XI is your partner in working smarter, better and faster:

1. Recycle – you  can convert to PDFs in a few seconds and reuse your important information in only a  few clicks. PDFs can be converted into editable PowerPoint, Word, and Excel docs.You can save your fonts and formatting, not to mention your precious time, effort and sanity.

2. Edit – easily update documents. Change text, fonts, cut paragraphs, or adjust images without the original files using a new point-and-click interface. Resize, replace, reuse, and adjust on the fly.

3. Create a PDF form + gather data – whether you start with a scanned paper form or a simple form made in Microsoft Word, Excel, or another application, turn it into an intelligent PDF form. Coupled with Form Tracker, you can collect data digitally from your customer, partner or employee. Distribute your PDF forms in the morning: collect responses and analyze results at lunch.

4. Share – now you can create and email PDFs that are easily viewed on any device and still look like the original. Turn your hard work into PDF files anyone can reliably view with free Adobe Reader.

5. Combine – you can take multiple files and make one well-organized PDF that’s easy to email and understand for a clean, final, easy-to-share finished report, spreadsheet or presentation.

 Check out Acrobat XI for yourself and start making your own top 5 list! Get a free 30 day trial  or buy now on Adobe.com.

*Subscriptions to Acrobat Pro and Acrobat Standard include online services only when purchased in select countries. 

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