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Archive for August, 2010

August 31, 2010

Adobe Reader for Android Now Available in Six Languages

Ici. Hier. Qui. Aquí. Hier. It’s here – today we added support for five additional languages for Adobe Reader for Android: French, German, Italian, Spanish and Dutch.

In this update (V9.0.2) Android phone users in these locales can now view and interact with PDF files in the language most convenient to them.

It’s easy and just a few clicks away to download this free update in your own language from your Android phone. Once the update is installed, Adobe Reader adopts the current language settings of your smart phone for any of the supported languages.

We hope today’s update will make mobile reading of PDF files that much more enjoyable for more of our users around the globe. We look forward to hearing your thoughts on the product and update: post your comments on this blog or on Acrobat Users.com in the forums.

Happy mobile reading!

Cheers,

Aman Deep Nagpal, Senior Product Manager, Acrobat Solutions

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10:35 AM Permalink
August 25, 2010

Are You a Closet Code Warrior?

Is your moment of Zen being one of the first to test drive new code or a future product? If so, now’s your chance to reach that higher plane.

At Adobe, we’re always interested in your feedback about future products. Your feedback has helped us build applications that are used by millions of people around the globe in their every day work to create compelling content across media and devices, anytime, anywhere.

Acrobat is no different.  If you’re interested in testing future versions of Acrobat or Reader, sign up for consideration. We’re always on the lookout for early feedback on new features for future versions or help finding possible bugs.

And you don’t have to be a code warrior. Adobe prerelease participants represent the full spectrum of our customers and user base, from accountants to Zen masters.

Check it out now. Help influence the future features and functionality of Acrobat and Reader.

Dave Stromfeld, Senior Product Manager, Acrobat

twitter.com/acro_dave/

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9:30 AM Permalink
August 23, 2010

Back to School: A is For Acrobat

Can you believe it’s already back to school time? While the thought of summer ending might bring on a few twinges, there are countless ways Acrobat can simplify collaboration, presenting group projects and sharing information for teachers and students.

Within Acrobat, there are numerous commenting and collaboration tools that can help you complete projects quickly and efficiently. They’re great resources for online classes and working on group projects, reviewing course materials and providing and collecting feedback.

I’ve highlighted a few of my favorite recent examples below:

  • A CSU Monterey Bay professor uses PDF Portfolios and online collaboration for his graduate course on “Interactive Multimedia for Instruction.” The professor uses Acrobat to deliver his course online and also teaches his students how to use it in their future careers.
  • PDF Portfolios provide an easy and polished way to present a wide range of information and media types in one file. This can be useful for preparing course packages, creating dynamic presentations, requests for research grants, etc. To make it easy, a free guide is available to help with creating these electronic portfolios, in addition to complimentary guides on assessing digital coursework and streamlining lesson planning.
  • Integration with Acrobat.com gives teachers and students access to Web conferencing, file sharing, PDF creation and online word processing, spreadsheet and presentation creation. Additionally, Acrobat.com is a great way to create and share documents and communicate in real-time.

Still interested in a few more ways to tap Acrobat in your classroom? Check out Adobe’s Acrobat for education website for more information.

Miriam Newton, Group Product Marketing Manager

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9:43 AM Permalink
August 18, 2010

Mark Your Calendar – Upcoming Acrobat eSeminars

Wondering if you’re using Acrobat to its fullest potential? Can’t make a scheduled eSeminar on Acrobat tips, tricks and tutorials? The Acrobat User Community has got your covered with eSeminars and eSeminars on Demand!

Be sure to check out a few eSeminars On Demand for sessions on Acrobat basics to get you started on skills like working with rich media in PDF, managing a shared review with Acrobat and Acrobat.com, or even using Creative Suite 5 with Acrobat to improve your workflows.

Last month, we had some excellent sessions on sharing files with Acrobat and Acrobat.com, as well as working with Acrobat 9 Professional’s “Video Tool.” Here are some great, live eSeminars we have on tap in August:

Today: August 18 @ 10 a.m. Pacific – eSeminar: Using Acrobat in Education

Community member Steve Adler hosts an education-focused eSeminar for educators, researchers and school administrators, which will examine the various ways you can use Acrobat in education—creating PDF Portfolios, using Acrobat Connect and Acrobat.com as educational tools and more.

August 31 @ 10 a.m. Pacific – Tech Talk: Electronically Signing Documents in Acrobat

John Harris, manager of security alliances at Adobe, will discuss various ways to electronically sign documents in Acrobat. John will talk about how each signing technique varies in terms of reliability, longer-term validity and application use and will address the most commonly asked questions about Acrobat digital signatures.

Log into your AcrobatUsers account to sign up for these events, or if you’re not a member, create a free account here.

Sit back and enjoy the show!

Lori DeFurio, Group Product Marketing Manager, Acrobat Solutions

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7:30 AM Permalink
August 16, 2010

Scrubbing Metadata – Practice and Policy

(Or, I never metadata I didn’t like)

Please forgive any missing images or edits from our blog archives.

Recently, I had a pleasant and informative exchange with one of the legal business’s technology gurus and bloggers, Sharon Nelson, president of Sensei Enterprises. Sharon has been sharing her legal and tech know-how with the industry for a while via her excellent blog, Ride the Lightning.

Our dialog centered on scrubbing metadata from PDF documents. Sharon cited recent encouraging survey results showing that metadata scrubbing software is growing in availability among the firms surveyed (59% this year, up from 46% in 2009). This is good news. With more scrubbing software in hand, more attorneys can adopt metadata scrubbing as standard procedure. Many of you are using Adobe Acrobat to create and to scrub PDFs, but not all of you may know the best ways to do that. So I thought it would be OK to reiterate some of the points I made in Sharon’s blog.

Creating a PDF using Adobe Acrobat does not necessarily scrub that document of all metadata. That’s because the PDF is meant to be a faithful representation of the original document. So if your original document contained text, graphics and layout, you probably want the PDF to contain that same text, graphics and layout. And if your original document contained information like “Document Title” or “Document Keywords,” you probably want the PDF to contain that information (that metadata), too.

But in cases where you do not want the PDF to contain the original document information, I suggest you look at these two features of Adobe Acrobat:

 

If you are creating a PDF with Acrobat, Acrobat offers various ways in its creation tools to not retain the document information or metadata. For example, if you are converting from Word to PDF on Windows using the Acrobat PDFMaker functionality, there is a checkbox called “Convert Document Information” which when unchecked, will not retain information like Title or Author when the Word document is converted to PDF.

Furthermore, regardless of how your PDF was created, Acrobat 8 and higher have a powerful tool called Examine Document. This will scan through the PDF, identify any potential hidden information – metadata, comments, bookmarks, file attachments and even “hidden text” (text hidden by another object or white text on white background) – and allow you to remove it with a single click. This tool can give you the confidence that you can check what information may be in that document prior to publishing.

 

It’s also easy to set up a reminder to scrub a document’s metadata  when closing Acrobat or when sending a file using Acrobat. Simply go  to Edit > Preferences > Document and this will prompt you to remove  the metadata. So Acrobat has the capability to show you “pop up”  messages if you want to be reminded  to scrub your PDF.

What’s more, larger firms can make Acrobat metadata scrubbing   automatic. Have your firm’s IT person configure Acrobat prior to   installing it on your computer so that “Convert Document   Information” is off by default when you create a PDF.

Information about Examine Document can be found in the Acrobat Help File here or you can read this good overview article here, which also includes a link to an excellent eSeminar on “Redaction and Metadata Removal.”

All that said, another of Sharon’s readers, Judith Maier, made this point: “In this era of e-discovery, if the organization’s intent is to always remove all metadata before ‘using’ the document, for example, sharing it with a client or another organization, that policy should be expressed in the organization’s written data retention policies and procedures… Perhaps it takes a moment or two longer to use the process that Adobe outlined, but in the end, I think it affords a better degree of security for an organization.”

To which I say: Exactly.

Dave Stromfeld, Senior Product Manager, Acrobat

twitter.com/acro_dave/

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7:41 PM Permalink
August 12, 2010

All You Might Be Giving With Large Attachments is a Mild Headache

This entry comes to you while I am on vacation. As I am sure happens to you sometimes, I need to check in occasionally on what is happening back in the office. Broadband internet access is available here, but you have to pay through the nose to get it, as rates are either by the minute or the megabit, and connections are very slow compared to other countries. But I won’t complain about that – as I type, I have a beautiful view of the Mediterranean Sea behind me.

What I wanted to remind everyone of is please be conscious of whom you are sending that large file attachment to and where he or she might be. I had three e-mail messages with 30+MB file attachments in my inbox this week. One of those messages went something like “Oops, ignore that version of the file I sent. Here’s the one I meant to send to you.”

So why make an issue of this? Well, with the connection being relatively slow and expensive where I currently am, it cost quite a bit of pocket money to just download those attachments. As I was using my email client application, it took about four hours to get to the other urgent messages I needed to read and reply to. Sure, I could have used browser-based e-mail access, but being away on vacation means my personal e-mail filters wouldn’t have cleared out the hundreds of unnecessary messages I would need to go through.

Instead, the file sender could have simply used their free Acrobat.com account to securely post and share the large files online, and then all that needed to be e-mailed was a link to the file. If the wrong version of the file was uploaded, a new one can be re-uploaded just as easily. Additionally, with Acrobat.com Workspaces, all the files I needed to see could be uploaded into a Shared Workspace, then all that needed to be e-mailed was a message with one link to everything I needed to get to. I could have even previewed the files directly from my Acrobat.com file organizer while I am here, before downloading the files fully when I was back on home ground.

So, please, if you think you will impress that client or coworker by getting their requested files to them ahead of schedule, think again for a moment. Consider that he or she may be somewhere with limited access, and all you might be giving them with large e-mail attachments is a mild headache. Instead, let them get some rest and relaxation knowing that the file they need is available when they return, waiting for them on Acrobat.com.

Enjoy your vacations!

Ali Hanyaloglu, Marketing Manager, Enablement

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5:05 PM Permalink

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