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Archive for March, 2011

March 16, 2011

Twitter Contest Series: March (Acro) Madness – Question 2

Time for question two (of three) in our March (Acro) Madness Twitter Contest Series! Thanks to everyone for such great responses so far. Be sure to tag your response with #WinningWednesdays!

Here’s question two and the lucky winner will receive a copy of the Acrobat X Suite (for Windows):

If you were an Acrobat feature, which one would you be and why?

The contest opens 10 a.m., Wednesday, March 16, 2011, and closes 2 p.m., Tuesday, March 22, 2011. The prize drawing will occur on or before 5 p.m., March 22, 2011. The drawings are open to residents in North America only. For the complete rules see here.

Check out @Acrobat next week for the last question of the month!

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March 14, 2011

Acrobat Wizard at Work: Molly DiBianca, Young Conaway Stargatt & Taylor

As a litigator, briefs and similar court filings are a critical part of my legal practice.  And Adobe Acrobat is a critical part of the way that I prepare briefs.  I use Acrobat to make the process more efficient and, in turn, am able to keep my focus on what’s important—the legal argument.  Here are a few of the ways I put Acrobat to work.

Gathering Research

Research for a legal brief begins long before the first draft is written. There may be an initial gathering of relevant decisions at the outset of a new case.  Based on the facts as we know them at the beginning of a new matter, we may assemble a large arsenal of decisions that set out the elements of the relevant claims and the burdens of proof for each.  The decisions are saved in PDF format and annotated with Acrobat’s commenting tools, such as sticky notes and the highlighter.  The decisions are combined as a single PDF with the name of each bookmarked for easy reference. 

As litigation continues, new decisions are added to the master research file for future reference. 

When it’s time to begin the first draft, the highlighting and annotations mean I don’t need to re-read each opinion to locate the relevant portions.  Already, Adobe has saved me significant time.

Draft Review

After I have completed a meaningful draft, it is printed to PDF and circulated for comment.  This may involve comments from the client, co-counsel, or others on the litigation team.  But regardless of how many people need to review the draft, by sending the document in PDF, we avoid confusion about which version is in circulation and prevent the inevitable problems that occur when multiple people attempt to edit a single word-processing document.  Instead, comments can be inserted and reviewed without any risk to the original document.

There are times, though, that a reviewing party wants access to the original, editable version of the document.  For example, if they want to reorder the sections of an argument to see how it reads before suggesting that they should be changed.  For those situations, I can simply attach the original document to the PDF version.  The reviewer can open the attachment to change the document as needed. But comments are returned in the PDF for integration into the subsequent versions.

Document Assembly

When the brief is nearing its final draft, it’s time to gather the necessary exhibits.  Because all of my files are kept electronically in our document-management system, this process is surprisingly uncomplicated.  As I’m writing, I pull the documents that will be exhibits and save them in a folder.  Once the brief is in final form, the exhibits are combined into a single document.  I prefer to identify each exhibit in two ways.

First, we insert a “slip sheet” between each exhibit. The slip sheet is simply a single page with the exhibit number centered on the page and written in very large font.  When flipping through pages, slip sheets are easy to spot and make it easier to identify when an exhibit starts and the next one begins.  Second, we use Rick Borstein’s exhibit stamp to mark the exhibits themselves with the appropriate number.

Once the exhibits have been assembled, it’s time for the final touches.  Sometimes, this means adding continuous page numbers.  Other times, it means adding a footer to indicate that the documents are being filed under seal pursuant to court order.  These requirements vary by court but, with Adobe, it couldn’t be easier to make any necessary changes.

With the exhibits assembled, the brief is printed to PDF and the exhibit document simply inserted after the final page of the document.  No printing and re-scanning required.  This step alone saves a tremendous amount of time, prevents the accidental omission of a page in the final scanning and keeps the file size to a minimum, which is particularly important for e-filing.

Molly DiBianca is paperless attorney, employment-law lawyer, early adopter, employee-engagement evangelist and blogger. She works at Young Conaway Stargatt & Taylor. You can follow on Twitter @MollyDiBi or her blog on going paperless at: www.goingpaperlessblog.com  Have a great wizard story on how Acrobat has inspired your work? Share it with us in the blog comments, we’d love to hear from you. Stay tuned for more upcoming Wizards in our Acrobat Wizards at Work blog series.

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March 11, 2011

Acrobat X Accessibility — Beyond the Obvious

You know your PDF files need to be accessible to make sure all your readers can view your content and comply with various requirements. But what if you want to make an existing file accessible and don’t have the original document?

Acrobat has included accessibility features for many years. In Acrobat  X, you can add tags, and review the status of a document using either brief or extensive checking tools. Donna Baker, a prolific author and writer of many books and tutorials on Acrobat, has posted an article, “Acrobat X Accessibility — Beyond the Obvious,” that will take you on a tour of some common accessibility features. She additionally goes beyond the basics to look at accessibility requirements for common page elements you might not consider—accessible comments, form fields and more. Read the article on AcrobatUsers.com here.

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March 9, 2011

Twitter Contest Series: March (Acro) Madness – Question 1

Let the madness begin! Are you ready for the first (of three) questions this month and possibly win a free copy of Acrobat X Pro? Remember to tag your response with #WinningWednesdays!

Ready? Here’s your first question:

What is your favorite feature in Acrobat ?

A reminder, the contest opens 10 a.m., Wednesday, March 9, 2011, and closes 2 p.m., Wednesday, March 16, 2011. The prize drawing will occur on or before 5 p.m., March 16, 2011. The drawings are open to residents in North America only. For the complete rules see here.

Stay tuned here at @Acrobat each week in March for more questions! Good luck!

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March 7, 2011

Twitter Contest Series: March (Acro) Madness!

Tired of losing the Final Four office pool every season? Don’t worry—we have our own version of March Madness – “March (Acro) Madness” that may make you a winner (and your paper-heavy co-workers jealous)!

Starting Wednesday, March 9, we’re kicking off “March (Acro) Madness” and depending on the week, prizes range from free copies of Acrobat X, Acrobat X Suite and new cloud services like Forms Central and SendNow. Simply answer the question that we’ll post at @Acrobat about Acrobat features and tools, and everyone who responds is automatically entered into a drawing for a free copy of Acrobat X Pro.

Be sure to tag your response with the hash tag, #WinningWednesdays, to be eligible, and follow @Acrobat for the first question and the two other questions throughout March!

The contest opens 10 a.m., Wednesday, March 9, 2011, and closes 2 p.m., Wednesday, March 16, 2011. The prize drawing will occur on or before 5 p.m., March 16, 2011. The drawings are open to residents in North America only. For the complete rules see here.

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March 4, 2011

Customer Spotlight: Marcom firm brings new clarity, efficiency to processes using Adobe Acrobat

Leading French direct marketing agency Adelanto is setting new standards for collaboration and
efficiency by delivering dynamic PDF files complete with high-definition images, video, and
Flash elements—to captivate audiences. With Adobe Acrobat and PDF technology, the firm is
completing projects faster, collaborating effortlessly with clients, and creating engaging, highimpact
experiences.

In a recent conversation with Lauren Azières from Adelanto, he reflected on industry changes,
exploring questions ranging from “How should we publish documents?” to “How do we keep a
competitive advantage in today’s changing market?” The company has come full circle with its
business and Acrobat has been there to help the company along the way.

Since the beginning, Acrobat has been at the center of the company’s workflow—providing
Adelanto a solid collaboration platform for its creative professionals and clients alike. By using
Acrobat, the company can more securely share creative documents, get feedback, and track
progress during project lifecycles. With Adobe advances in PDF, Adelanto has continued to
expand its service offerings by integrating media-rich content to enable its clients to deliver
unique experiences to their customers.

Acrobat.com and ConnectNow are also brining new dimensions to the company’s client
interactions by making projects in-progress more visible to stakeholders and making web
conferencing technology much more available on a single platform. With the integrated Adobe
solutions, Adelanto is bringing greater value to every client interaction and creating richer
experiences for their customers.

See here to learn more.

Ali Hanyaloglu, Product Evangelist, Acrobat Solutions

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