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Archive for November, 2013

November 27, 2013

11 things to be thankful for in Adobe Acrobat XI

Happy Thanksgiving, all you turkeys! We hope you’re all ready for tomorrow; we bet all the pies have already been made, and the turkey is basting, and… oh, who are we kidding? We bet you’re all still at work, trying to finish up those last few lingering tasks before heading out the door (and we know that because that’s what we’re doing, too) – but your mother has already called three times today just to “check in”, your sister-in-law is asking you to please leave the dog at home this year, and Aunt Mildred wants you to bring your famous chutney. Forget the chutney, we’ve got to get these document reviews done today!

Luckily, we’ve got Acrobat XI on our team. As long as we’re going to be feeling grateful this week, we thought it would be a good time to make a list of some of the things in Acrobat XI for which we feel grateful every day; each of the items on this list links to a tutorial, so feel free to click around to learn how to save time. We think you’ll feel pretty grateful yourself when you get to Aunt Mildred’s house with your famous chutney – on time for once.

  1. Create a portfolio to show off your personal and professional digital work
  2. Design a self-signed ID or digital signature and explore all your digital ID options.
  3. Break a PDF into parts or separate files
  4. Build a button that creates a new page
  5. Add text markups to any PDF file
  6. Send PDFs to others directly within Acrobat using Webmail
  7. Combine PDF files in a portfolio
  8. Insert pages into a PDF
  9. Add attachments to a FormsCentral Form
  10. Use online collaboration with forms or surveys
  11. Protect PDF files using the Protection Panel

For more tips, tutorials and how-to’s please visit the Acrobat User Community Website.

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November 19, 2013

A Match Made in PDF Heaven: Adobe Acrobat & Microsoft Office

Today’s blog post comes from Lori Kassuba of the Acrobat User Community. Thanks for the tips, Lori!

With Adobe Acrobat and Microsoft Office, there are many tricks you can perform with your PDF files. No more flipping back and forth between applications, because with one-click ease you can create files, send them in an email, start a shared review, or even run an Action directly within Word, Excel, PowerPoint, and Outlook. Check out these high-performance tips for working with Acrobat and Office on Windows.

Tip #1: Incorporate edits and track changes in Word from an Acrobat shared review. PDF is a great format to send to others for their feedback, because anyone using the free Adobe Reader can send you their comments electronically. Incorporating the comments back into Word, however, can get messy. You can clean up the whole process simply by round-tripping all the comments. Learn more here.

Tip #2: Import data from an Excel spreadsheet directly to a fillable PDF form. As Acrobat User Community Expert Karl Heinz Kremer  will tell you, it’s just a matter of matching names between Excel and Acrobat to eliminate needless data entry in your forms. Simply match the names that you are using in your PDF form so that they match the column names in Excel, and your form data will flow seamlessly from one application to the other. Learn more here.

Tip #3: Build a client PDF Portfolio from information in Outlook. We all know that Outlook can do so much more than email, with all the calendar and task tools. But how can you take a snapshot of all this important information? This is where the Combine dialog in Acrobat comes in handy. You can build PDF Portfolios from all your emails, calendars, and tasks in Outlook. Lean more here.

 Tip #4: Save your PDF slides as editable PowerPoint presentations. Can’t find your original PowerPoint presentation files, only a PDF copy? No worries, now you can save your PDF to PowerPoint and preserve critical items like background layouts, formatted text and tables, bulleted lists, speaker notes, and even transitions using Acrobat XI Pro. Learn more here.

Tip #5: Streamline the process of creating accessible PDF files from Word. With just one-click in the Acrobat Ribbon in Word, you can be steps closer to creating content that is accessible to those with disabilities. Sure, it’s easy to tag a PDF file when you create it using the Acrobat Ribbon in Word, but did you know you can also run the Acrobat “Make Accessible” Action directly from Word? This handy Action will take the guesswork out of creating accessible PDF files. Learn more here.

Tip #6: Copy a table in Acrobat to Excel and maintain the layout. Tired of getting irregular columns and rows when you paste a table from your PDF document to Excel? Learn more here about how to maintain table layouts when pasting or exporting data to Excel.

 

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