Adobe Document Services
Insights, trends, news and more.

October 7, 2013

Adobe Acrobat and Adobe Reader Printing Tricks and Tips

Do you still do any old school printing jobs at work or at home? You know, putting some brand new white sheets of empty space into a paper tray, clicking “Print” and letting the ink cartridge paint your creation before the big, clunky machine spits out your document? Yes, it’s 2013 and it seems like most things exist only on your computer, phone or tablet. However, we know some of you still need to print out PDF files on paper. To those folks, this blog post is for you! Below are a few printing tasks and tips that will help you with your everyday PDF file printing.

 

Print in black and white

You don’t have to use valuable and potentially expensive color ink on a print job, especially if you’re printing the rough draft of a file. You can print a color PDF in shades of gray (also known as grayscale or composite gray). In the Print dialog box, enable Print In Grayscale (Black and White).

 

Print multiple pages on a sheet

Save even more space when you print a long document. You can print more than one page of a PDF onto a single page for easy and fast reviewing. Printing multiple pages per sheet is also called n-up printing (such as 2-up or 6-up). You decide how the pages are ordered, either horizontally across the page or in vertical columns.

 

Print a document’s comments

If you are reviewing a PDF file, you may want to make comments or use sticky notes. A sticky note has a note icon that appears on the page and a pop-up note for your text message. You can print these mark-ups as part of the document, or print them separately. To print them with your document, here are the options you’ve got:

 

To print a summary of the comments:

In the Comments and Forms area, click Summarize Comments.

 

To print all drawing markups:

In the Comments and Forms area, choose Document and Markups.

 

To print comments on a page:

  1. Open the Preferences dialog box, click Comments category on the left, and select Print Notes and Pop-Ups.
  2. Deselect Hide Comment Pop-ups When Comment List Is Open.
  3. Open the pop-up comments that you want to print.
  4. Adjust their placement on the page so that they don’t overlap or spill off the page.
  5. Click the Print tool .
  6. In the Comments and Forms area, choose Document and Markups.

 

Print on both sides of the paper

 

Want to save a bit of paper? Makes good economical and space saving sense (and it’s eco-friendly!). You can print double-sided if your printer has a double-sided (also called “duplex printing”) feature. This kind of feature is controlled by the printer driver, so it will only be available in your printer-specific dialog box, not the Adobe Acrobat or Adobe Reader print dialog box. You can find this feature by clicking the button marked “Printer…” in the Print dialog box that pops up when you’re printing your PDF file from Acrobat or Reader. From there, if your printer allows it, you can enable “Print on both sides of paper”, and choose an edge to Flip.

 

Print a portion of a page

 

Don’t need to print the entire PDF file? In fact, you don’t even need a whole page of the document – just a part of one page. Try this! Use the Snapshot Tool (Edit > Take a Snapshot) to select just the area you want to print. The area can be text, graphics, or both. You can print the selected area full size or resize it to fit the paper.

  1. Choose Edit > Take a Snapshot
  2. Draw a rectangle to select a portion of a page
  3. Choose File > Print
  4. In the Print dialog box, click Selected graphic.

 

These tips only scratch the surface of different ways you can print a PDF file. For more options and information, please visit this link.

 

Finally, we understand that in some cases, you may just simply be having an issue with getting your PDF file to just print. We also have resources you can use to troubleshoot any and all printing problems. Try this troubleshoot page first, and if that doesn’t help solve your problem, try visiting our forums where we have experts ready to answer your question.

 

Bookmark and Share

Ask a question


Acrobat XI Pro
Experience the full power of PDF with Acrobat XI.

Upgrade from

US $ 199 00 Buy

Free trial

or call 800-585-0774

Acrobat XI Standard

Acrobat XI Standard
Get what you need to get the job done right.

Upgrade from

US $ 139 00 Buy