Adobe Document Services
Insights, trends, news and more.

Author Archive

January 29, 2014

Super Fun Acrobat Features to Help you Celebrate the Big Game!

The first Sunday in February is practically a national holiday in America. Die-hard footballs fans to casual viewers across the nation all come together to watch the big game, do their finest side-line officiating, and make their best attempts at predicting the final victor and score! With the teams locked down for this year’s matchup, we at Adobe want to make sure you are prepared for the big show down. Below is a list of how-to’s we created to assist you in anything you might be putting together for your big party or office pool.

  1. Create custom party invitations using Acrobat Pro: Whether your customizing your invitations using an inside joke or including a picture from your party the year before, rest assure you’ll be able to change images, resize, or reformat with Acrobat no problem.
  2. Add a personal touch to invitations by including your signature: A custom stamp of your signature not only makes it fast and easy to sign forms without printing them, but also lets you add a personal touch right to the very last detail.
  3. Distribute invitations using Acrobat.com: Guests will appreciate your green efforts  while  you save time and money creating invitations electronically.
  4. Send your PDF invitations electronically using Gmail or Yahoo:  All of your friends use Gmail or Yahoo webmail accounts? Not a problem. Send them directly from Acrobat.
  5. Collect money for your office or family pools: Have a PayPal account? Collecting money for an office pool has never been easier when you use Adobe Forms Central.

No matter which team you root for, Acrobat XI makes game day party prep easy.  To explore more ways to use Acrobat XI, click here.

Bookmark and Share
11:28 AM Permalink
January 16, 2014

Flexibly growing with the company

ubm-asia-cmykWith offices in more than 30 countries, UBM specializes in helping businesses promote themselves. But it lacked a consistent approach to acquiring software across sites, which added cost and complexity to its IT functions. To remedy the situation, Adobe established a direct, ongoing relationship to maximize UBM’s use of Adobe solutions via a three-year enterprise license agreement for software including Adobe Acrobat XI Pro, Adobe Photoshop, and Adobe InDesign.

“The enterprise agreement Adobe crafted with UBM is without a doubt one of the most flexible software agreements we’ve worked on,” says Chris Witheridge, chief information officer for Europe, Middle East and Africa, UBM. “It’s a solid, three-year enterprise agreement that gives us access to current versions of a range of Adobe software and technologies supported by flexible maintenance, purchasing, and support options.”

Read more information here: http://adobe.ly/1dTurvt

front page

Bookmark and Share
6:19 AM Permalink
September 30, 2013

Dynamic, progressive, and sustainable

Normal
0

false
false
false

EN-US
X-NONE
X-NONE

/* Style Definitions */
table.MsoNormalTable
{mso-style-name:”Table Normal”;
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-parent:””;
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin-top:0in;
mso-para-margin-right:0in;
mso-para-margin-bottom:10.0pt;
mso-para-margin-left:0in;
line-height:115%;
mso-pagination:widow-orphan;
font-size:11.0pt;
font-family:”Calibri”,”sans-serif”;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;}

Barton Willmore eliminates boundaries by helping design sustainable communities. It’s also improving business sustainability by leveraging the power of Adobe Creative Cloud solutions including Adobe InDesign CC and Adobe Photoshop CC, and document management tools in Adobe Acrobat.

“Adobe’s enterprise agreement has lowered the total cost of ownership for Adobe solutions by creating a standardized model for purchasing and deploying the most current versions of Adobe Acrobat and Creative Cloud,” said Bevan. “We can provide the most innovative solutions to our teams and we can scale to meet the needs of our growing company, without cost being a barrier.”

Learn more about how standardized workflows, reduced errors, and stronger document security gives Barton Willmore more power and flexibility. http://www.adobe.com/content/dam/Adobe/en/customer-success/pdfs/barton-willmore-case-study.pdf

Bookmark and Share
5:47 AM Permalink
August 13, 2013

How to Make Your PDFs More Social

Here on the Acrobat blog, we often focus on PDF and information security – how to protect, secure, even redact information; today, let’s change things up and talk about sharing what you create with the world at large. With Adobe Acrobat, your PDF documents and presentations can follow you to Facebook, Twitter, Slideshare, and the web at large. Follow these quick guides to learn how to socialize your PDF files and make them easier to share on your favorite social network; we’ll also discuss how to optimize your PDF file for search engines. When you have content to share or promote, use a PDF file – it’s secure, professional, and already part of your daily routine.

Okay, so let’s start with Facebook, where you most likely have a collection of both personal and professional “friends” who might want to see or share your latest work. Follow these steps to see how you can get others to share your content for you:

  1. Upload the PDF file to share to your website or blog, and note the file’s URL.
  2. Select and download your desired Facebook logo or badge.*
  3. In Acrobat XI, open the Tools panel, and choose Add Button from the Interactive Objects panel.
  4. Click the page with the Add Button tool to draw a rectangle. Release the mouse to show the Field Name dialog box and then click All Properties.
  5. The Button Properties dialog box opens and displays the General tab; type a name and tooltip for the button.
  6. On the Appearance tab, set the Border Color and Fill Color to None.
  7. On the Options tab, choose Icon Only from the Layout drop-down list and then click Choose Icon.
  8. Click Browse to locate and select an image format such as PNG, GIF, JPEG or PDF. Click OK.
  9. Click the Actions tab and choose the Open a Web Link from the Select Action drop-down list. Click Add to open the Edit URL field.
  10. Type the Facebook URL https://www.facebook.com/sharer/sharer.php?u=followed by your link’s URL and click OK.
  11. Test the link on your document page.

* Learn about using Facebook brand assets and select a logo/badge here: https://www.facebookbrand.com/

Ever feel like you need more than 140 characters to tell your story to your Twitter followers? No worries. PDF files let you ramble on as long as you want. So don’t cut out any of the good stuff; share your PDF file in all its glory with your Twitter followers, and add a retweet button to the file so they can all do the same. Here’s how:

  1. Upload the PDF file to share to your website or blog, and note the file’s URL.
  2. Select and download your desired Twitter logo here: https://twitter.com/logo.
  3. In Acrobat XI, open the Tools panel, and choose Add Button from the Interactive Objects panel.
  4. Click the page with the Add Button tool to draw a rectangle. Release the mouse to show the Field Name dialog box and then click All Properties.
  5. The Button Properties dialog box opens and displays the General tab; type a name and tooltip for the button.
  6. On the Appearance tab, set the Border Color and Fill Color to None.
  7. On the Options tab, choose Icon Only from the Layout drop-down list and then click Choose Icon.
  8. Click Browse to locate and select an image format such as PNG, GIF, JPEG or PDF. Click OK.
  9. On the Actions tab, choose Open a Web Link from the Select Action drop-down list. Click Add to open the Edit URL field.
  10. Type the Twitter URL http://twitter.com/?status=RT: followed by your link’s URL and click OK. *
  11. Test the link on your document page.

* You can include the Tweet in the Edit URL field. In order for hashtags to work, you need to replace the # with %23.

Now that everyone is buzzing about you, you’re bound to need to make more presentations to show off your skills.  Veteran presenters know that sometimes you need to kick it up a notch by designing a presentation in InDesign.  Once your presentation is perfect, you can simply save it as a PDF file, and upload it to SlideShare.  With SlideShare, you get a lot of the functionality you would get with PowerPoint, but you can also turn your slideshow into a leave-behind deliverable that can be accessed with just a single link. Here’s a quick rundown on how to do that with a PC and with a Mac:

Mac

  1. In PowerPoint, locate and select your PowerPoint (.ppt or .pptx) file and click Open.
  2. Choose File > Print and click PDF at the bottom of the Print dialog box. Select Save as Adobe PDF from the drop-down list.
  3. In the Save as Adobe PDF dialog box, choose Standard Adobe PDF Settings and click Continue.
  4. In the Save dialog box, choose a name and storage location for the presentation’s PDF file and click Save.
  5. Sign into your SlideShare account in a browser and click Upload at the top of the screen.
  6. On the Upload page click the Upload button again to open the Finder window.
  7. Locate and select your presentation’s PDF file, and click Open.
  8. After uploading the PDF file, click Save & Continue and then click View Presentation.
  9. Use the SlideShare controls to play your presentation.

Windows

  1. Open your presentation in PowerPoint and click Preferences in the Acrobat ribbon.
  2. Select Standard from the Conversion Settings drop-down.
  3. In the Application Settings portion of the PDFMaker dialog box, check only these settings. Click OK.
  4. Access the SlideShare site with your web browser, sign in, and click Upload at the top.
  5. On the Upload page click the Upload button again, select your PDF file, and click Open.
  6. After uploading the PDF file, click Save & Continue and then View Presentation in SlideShare.

Are we close to curing your PDFs of any social anxiety? The last area to tackle is Search engines, which work based off of a complex algorithm that decides what is going to make it to the top of the results and what gets buried back on page 46.  If you aren’t factoring in search engine optimization for your website or online PDFs, then you are missing a major opportunity. We can even help your PDFs with that too:

  1. Select Properties from the File menu and click the Description tab.
  2. Add a Title, Author, Subject and Keywords. At the bottom, check to see if the document is Tagged PDF and click OK.
  3. If the text in your document is not searchable, click In This File in the Text Recognition panel. Click OK in the Recognize Text dialog box to run OCR.
  4. Open the Accessibility panel* in the Tools panel. If the document is not tagged, click Add Tags to Document.
  5. If your document contains graphics, click Set Alternate Text in the Accessibility panel.
  6. Click OK to detect all the figures that require Alternate Text.
  7. Add Descriptive Text for all the document images in the Set Alternate Text dialog box and click Save & Close.
  8. Click File > Save As Other > Reduced Size PDF from the menu.
  9. Select Acrobat 9.0 and later from the drop-down and click OK.
  10. In the Save As dialog box, give the file a meaningful name for search engines.

All of these tips were brought to you by the Acrobat Users Community. The Acrobat Users Community is where you can connect with Acrobat and Adobe Document Services peers and experts. If you use Acrobat, Reader, FormsCentral or EchoSign, you’ll want to take advantage of the many free community resources like tutorials, tips and Q&A to learn more about Acrobat and Document Services.  If you have any questions on this article or anything else about Acrobat, please visit Acrobatusers.com.

 

Bookmark and Share
6:06 AM Permalink
July 23, 2013

Architecture firm relies on Adobe Acrobat for visual content collaboration

working (2)

Architecture clients need dynamic visual communication to help them understand the creative visions of a company like Rogers Stirk Harbour + Partners. So RSHP leverages the creative power of Adobe solutions such as InDesign, Photoshop, Illustrator, Premiere Pro, and After Effects to bring images into a compelling storyline. Plus, with Adobe Acrobat, RSHP’s architects and designers can combine all types of content into PDF files optimized for any device.

BarajasMadridAirport (2)

“Rich, visual content enables us to communicate our ideas internally and with clients, resulting in stronger designs and winning bids,” explains David Liu, associate IT manager at RSHP. “We need the most powerful creative and collaborative tools available, which is why we turned to Adobe software.”

North Greenwich Arena

Adobe solutions dramatically reduced operating expenses by eliminating paper and printing costs and streamlining workflows. Plus, it improved productivity by allowing RSHP to expand client access to important project details.

Learn more about Rogers Stirk Harbour + Partners and how they use Adobe Acrobat here.

Bookmark and Share
5:56 AM Permalink
June 12, 2013

City managers achieve greater consistency and control over documents, especially in emergencies

matsudo_logo (2)After the massive earthquake and tsunami that hit Japan in 2011, the Tokyo suburb of Matsudo re-committed itself to ensuring the security and availability of its information. Accordingly, the city is implementing a virtual desktop environment and standardizing on the latest version of Adobe Acrobat. Matsudo officials chose Adobe Acrobat for generating PDF files because of its reliability, security, and compatibility with VMWare View virtualization.

“Whether on old desktops or new thin clients, everyone can use the same rules on Acrobat,” says Tokuichi Tobari, chief director of IT implementation in Matsudo’s Planning and Coordination Department. “By standardizing on Adobe Acrobat as our PDF software, we can make sure that everyone is using the same type and version of software, making it extremely effective to have a consistent security policy within the organization.”

Acrobat is also accelerating the city’s move to a paperless environment, which raises efficiencies while reducing costs. Acrobat is used to reliably deliver documents, including applications and authorization forms, as PDF files on the Internet. Any individual with Adobe Reader can view the documents at any time on personal devices.

Finally, Acrobat reduces total cost of ownership. The city of Matsudo signed an enterprise license agreement for Adobe Acrobat, which reduces the cost of individual licenses and enables efficient software deployment and updates.

Learn more about the city of Matsudo and the benefits it yields from Adobe Acrobat.

Bookmark and Share
6:00 AM Permalink

Ask a question


Acrobat XI Pro
Experience the full power of PDF with Acrobat XI.

Upgrade from

US $ 199 00 Buy

Free trial

or call 800-585-0774

Acrobat XI Standard

Acrobat XI Standard
Get what you need to get the job done right.

Upgrade from

US $ 139 00 Buy