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October 7, 2013

Adobe Acrobat and Adobe Reader Printing Tricks and Tips

Do you still do any old school printing jobs at work or at home? You know, putting some brand new white sheets of empty space into a paper tray, clicking “Print” and letting the ink cartridge paint your creation before the big, clunky machine spits out your document? Yes, it’s 2013 and it seems like most things exist only on your computer, phone or tablet. However, we know some of you still need to print out PDF files on paper. To those folks, this blog post is for you! Below are a few printing tasks and tips that will help you with your everyday PDF file printing.

 

Print in black and white

You don’t have to use valuable and potentially expensive color ink on a print job, especially if you’re printing the rough draft of a file. You can print a color PDF in shades of gray (also known as grayscale or composite gray). In the Print dialog box, enable Print In Grayscale (Black and White).

 

Print multiple pages on a sheet

Save even more space when you print a long document. You can print more than one page of a PDF onto a single page for easy and fast reviewing. Printing multiple pages per sheet is also called n-up printing (such as 2-up or 6-up). You decide how the pages are ordered, either horizontally across the page or in vertical columns.

 

Print a document’s comments

If you are reviewing a PDF file, you may want to make comments or use sticky notes. A sticky note has a note icon that appears on the page and a pop-up note for your text message. You can print these mark-ups as part of the document, or print them separately. To print them with your document, here are the options you’ve got:

 

To print a summary of the comments:

In the Comments and Forms area, click Summarize Comments.

 

To print all drawing markups:

In the Comments and Forms area, choose Document and Markups.

 

To print comments on a page:

  1. Open the Preferences dialog box, click Comments category on the left, and select Print Notes and Pop-Ups.
  2. Deselect Hide Comment Pop-ups When Comment List Is Open.
  3. Open the pop-up comments that you want to print.
  4. Adjust their placement on the page so that they don’t overlap or spill off the page.
  5. Click the Print tool .
  6. In the Comments and Forms area, choose Document and Markups.

 

Print on both sides of the paper

 

Want to save a bit of paper? Makes good economical and space saving sense (and it’s eco-friendly!). You can print double-sided if your printer has a double-sided (also called “duplex printing”) feature. This kind of feature is controlled by the printer driver, so it will only be available in your printer-specific dialog box, not the Adobe Acrobat or Adobe Reader print dialog box. You can find this feature by clicking the button marked “Printer…” in the Print dialog box that pops up when you’re printing your PDF file from Acrobat or Reader. From there, if your printer allows it, you can enable “Print on both sides of paper”, and choose an edge to Flip.

 

Print a portion of a page

 

Don’t need to print the entire PDF file? In fact, you don’t even need a whole page of the document – just a part of one page. Try this! Use the Snapshot Tool (Edit > Take a Snapshot) to select just the area you want to print. The area can be text, graphics, or both. You can print the selected area full size or resize it to fit the paper.

  1. Choose Edit > Take a Snapshot
  2. Draw a rectangle to select a portion of a page
  3. Choose File > Print
  4. In the Print dialog box, click Selected graphic.

 

These tips only scratch the surface of different ways you can print a PDF file. For more options and information, please visit this link.

 

Finally, we understand that in some cases, you may just simply be having an issue with getting your PDF file to just print. We also have resources you can use to troubleshoot any and all printing problems. Try this troubleshoot page first, and if that doesn’t help solve your problem, try visiting our forums where we have experts ready to answer your question.

 

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5:45 AM Permalink
August 6, 2013

Top 10 Reasons To Use PDF Instead of Word, Excel or PowerPoint

Working with PDF formats allows professionals to edit, share, collaborate and ensure the security of the content within digital documents. Now, the PDF can do that much more. Here is the top 10 hit list of why it is the best format.

 

1)    PDFs are Universal.  Editing documents in Word can be easy and useful, but if you save a Word document on a Mac, it may not visually transfer properly to a PC; whereas PDFs are viewable on any device.

2)    Trusted Security. Even legal professionals trust PDFs as their preferred file format. According to Legalscans.com, for an electronic document to be admissible in a court of law, it must be created in a file format that cannot be altered without leaving an electronic footprint. PDFs satisfy that need.

3)    Quick and Easy to Create. Whether working with Word, Excel or PowerPoint, documents are easily converted into PDF, and with Adobe Acrobat XI you can easily convert them back if need be.

4)    Decreases File Size. Professionals can convert any file into a PDF without sacrificing quality. You can even merge multiple documents, such as spreadsheets, photos, and presentations, into a single PDF file.

5)    Reading is Free. Most PDF Readers, including Adobe Reader, are free to the public.  This ensures that anyone you send the file to will be able to see the full version of your document.

6)    Interactive Documents. To create a fully interactive experience, the latest version of Adobe Acrobat allows you to add hyperlinks, rich media, music, movies, and many other advanced features to your PDF.

7)    Mobile Access. Adobe Reader is available on any device, so people can read your PDF files anywhere they want, while still accessing a lot of the same functionality they would get on a desktop. 

8)    Completely Searchable. Users can easily find what they are looking for through a quick search. PDF documents can even be organized with a table of contents that link all sections to the appropriate pages in the file.

9)    Password Protection. Many industries deal in sensitive material or intellectual copyrights that need an even higher level of security.  The password protection option allows both recipients and those receiving the file to know that their information is secure.

10) Document Analytics. Recipients can also view who has access to the information. If the password is breached, the appropriate actions can easily be taken.

Bonus) Collaborating with Teams.  Colleagues can markup and comment on documents, leaving you in control of editing the original, even if they only have Adobe Reader.

 

We know there are many more reasons why you use PDFs, so let us know your number one reason for using PDFs in the comments below.

 

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5:55 AM Permalink
June 14, 2013

Happy 20th Anniversary Adobe Acrobat and PDF

Logo for 20 Years of Adobe Acrobat and PDF
June 15, 2013 marks a major milestone for Adobe — it was on this date 20 years ago that PDF and the Acrobat family of products first shipped and changed the world of documents forever. From the engineers and the customer service teams, to our partners and the community experts, we give our thanks to everyone that has been a part of this success story. Our gratitude is particularly dedicated to the millions upon millions of Acrobat, Adobe Reader and Acrobat.com customers who continue to inspire and motivate us to push the boundaries of how this technology can solve real-world document challenges. Here’s to many more of years of continued innovation and leadership. We are excited for you all to be a part of it. Thank you.

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5:05 AM Permalink
April 26, 2013

Top 5 Tech Blogs for IT Professionals

Look, it’s time we were honest with each other: we know we’re not your only blog. We know you’ve got plenty of other feeds popping up in your RSS reader of choice (which, by the way, can’t be Google Reader anymore – what are you all using instead?). Today, in the interest of full disclosure, we thought we’d share a few of the online resources we look at when we open up our laptops first thing in the morning. Check out our top 5 sites for techy news, reviews, and events:

  1. ZDNet- This blog is one of the best resources for IT professionals to find information about products, trends, optimization tips and more.  ZDNet has editions for 13 different geographic regions, providing you with important news from around the world, as well as local information most relevant to you.
  2. Tech Republic- This website is not just a single blog; the blogging section covers a wide scope of topics including everything from a Tech Sanity Check to CIO Insights. Definitely worth a look!
  3. The Next Web- A leading publication on internet technology, business and culture.  Their conference information alone is enough of a reason to check them out. Every two weeks they update the site with a list with all of the best conferences from around the world.
  4. CIO- Here’s another site that hosts multiple blogs; beyond that, they’ve also got a section for whitepapers, a job board, and plenty of extensive research and analysis.
  5. CNET- This is one of the top places to get extensive product reviews and the latest tech news.  Should you buy that gadget now, or wait for the new one? Odds are you’ll find an answer here.

We could go on and on about all the useful resources online for IT and tech news, but we’d rather hear from you: help us finish this list with your own favorite go-to sites. Let us know in the comments section which blogs and publications you read for up-to-date information that helps you stay ahead of the curve. We promise not to be jealous.

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6:13 AM Permalink
April 3, 2013

It’s Time to Scrap Paper from Your Business

Printers, overnight mail, scanners, and fax machines are killing business productivity. More and more organizations are moving away from paper-based approaches to their critical business processes to reduce costs, improve security, and limit environmental impact.  According to a recent Adobe study, “Paper: An Endangered Species?” the majority of managers surveyed had overwhelmingly negative attitudes toward paper-based processes and cited productivity, security, attracting talent and going green as the benefits of a completely digital workflow. The research is based on interviews with 1,051 U.S. managers in small, medium and large businesses that are responsible for creating or working with contracts.

Below are a few stats from the report, but to view the full report Click Here: Paper: An Endangered Species?

  • 51% of respondents said that a digital workflow makes filing and managing documents easier
  • More than two-thirds believe that paper-based contracts are prone to defacing
  • 76% of respondents said they are impressed by companies that have a strong digital presence
  • 98% of respondents noted they still use paper in their transactions involving contracts

Organizations that use eSignatures are seeing a dramatic decrease in the time needed to close deals, reduced contract negotiation times, faster “quote-to-cash”, and a safer, more secure way to track and store some of their most critical business documents.   And all eSignatures are backed by the federal ESIGN Act, ensuring the legality of the contract, which should put the customer at ease.

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6:17 AM Permalink
March 27, 2013

Productivity & Profit: How Apps make a real difference for business

There are some business professionals who still categorize “Apps” as flashy  games, and social networks as places where employees go to play.   However, every year business-focused Apps continue to hit the marketplace and add value to small, medium and large businesses alike  – whether it’s helping employees more efficiently connect with each other, clients, industry networks or providing real-time analytics on billing, contracts, documents or even miles traveled on behalf of the company or client. As recent years have proven, nearly every business interaction nowadays has a digital or simpler solution with technology.

Forbes recently posted an article naming EchoSign in their top 10 Apps to make your business more productive.  The EchoSign app enables business pros to take their business deals anywhere in the world – allowing them to send, sign, store and manage contracts and deals with ease. Other apps noted in the article include:  Meeting Mapper and  StratPad.

As technology evolves, what are some of your predictions for the next round of business-focused apps that will continue to save time and beef up profits and productivity in the next two years? Take a look at the rest of Forbes 10 Mobile Apps to Make Your Business More Productive in 2013.

Source: http://www.forbes.com/sites/davidkwilliams/2013/01/04/10-mobile-apps-to-make-your-business-more-productive-in-2013/

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12:32 PM Permalink

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