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November 24, 2009

Changes in Acrobat.Com help you work better together

Please forgive any missing images or edits from our blog archives.

This weekend we unveiled some very exciting changes to our Acrobat.Com services which will enable you to more easily store and share files online, to create and collaborate around documents, tables and presentations, and to meet live over the web. The biggest change you’ll see is in the new file organizer. where now all your Acrobat.Com content is centralized. But there are lots of additional fantastic improvements made to Buzzword, Tables, Presentations, ConnectNow, and more.


The Acrobat.Com Team has shared the details about these changes. And there has already been a lot of good press written about the new offering. However I wanted to specifically highlight how Acrobat users can take advantage of Acrobat.Com.

Right from within Acrobat or Reader, there’s a “Collaborate” button which allows you to work with Acrobat.Com. You can share the PDF file you have open on Acrobat.Com. You can start authoring a Buzzword document. You can even share your screen with others via an Adobe ConnectNow web conference. All of these services are free – you only need to sign up for a free Adobe ID. (If you have Acrobat, you can also enable real-time chat and page synchronization within a PDF file via Send and Collaborate Live.)


However, as an Acrobat user, that’s just the start of how Acrobat.Com can help you be more productive. Acrobat.Com can also act as a central location for your shared Acrobat workflows, like gathering comments on a PDF file or gathering responses to a PDF form. Here’s how it works. In Acrobat, when you’re ready to share your file for commenting or your form for responses, you choose “Send for Shared Review” or “Distribute Form”.


At this point, you can choose Acrobat.Com as your sharing method and specify with whom you would like to share your file or form.


Your file will be uploaded to Acrobat.Com. Your participants will get an email with a link, and they’ll be able to make comments or complete and return the form using only the free Adobe Reader. Their comments or form responses will be stored on Acrobat.Com. And as the initiator of the workflow, you’ll be able to go to a single file to see all of the comments or all of the form responses.

Using Acrobat.Com for reviewing files and completing forms is a huge boost in productivity. For reviews, because the comments are all stored centrally on Acrobat.Com, you and all your reviewers can always see everyone’s comments right on the document itself. No more trying to decipher comments made in e-mail threads or receiving multiple contradictory comments about the same section. For forms, because the responses are all stored centrally and managed electronically, Acrobat can then download all those responses to a single spreadsheet-like document on your computer. You don’t need to clutter your in-box with form responses, nor do you ever need to manually gather form responses by retyping data or cutting and pasting data.

There is a lot more information about both of these workflows. To get you started, some more information about Shared Reviews is here and here, and some more information about Forms is here. If you have any feedback or comments about any of the ways that Acrobat and Acrobat.Com work better together, please let us know!

Dave Stromfeld, Acrobat Product Manager

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  • By ukexpat - 8:31 PM on November 23, 2009  

    Any chance you can get to work with Firefox? When I click the sign in button, nothing happens. Thanks.

    [UKExPat – Signing in to A.Com with Firefox is working fine for me. Try again – service may have been down. Otherwise, click here for more support options. I’d recommend posting something on Forum or clicking “Contact Support” where you can live chat with Support Rep. – Dave

  • By Ken Frederick - 12:32 PM on November 24, 2009  

    Any updates on getting Multiple Document Interface re-implemented in Reader?

  • By Leonard Rosenthol - 7:53 AM on November 26, 2009  

    Ken – we will not be bringing MDI back to Reader. Both Microsoft and Apple has stipulated that the model for their platforms is SDI, and so that is what we are building around. Also, MDI is unsuitable for a multiple monitor setup, which many of our users work on.
    Can you explain why you want/need MDI?
    Leonard Rosenthol
    Adobe Systems

  • By Paul Bernstein - 4:55 PM on November 30, 2009  

    Sorry for what may be an obvious feature, but with the fill-in forms capability, can the information typed into the form by, for example, a client or potential client, then be merged into a standard text document, whether in WORD or PDF format, the goal being to end up with a PDF document with the information provided by the client or potential client merged into the document prepared by the lawyer?
    Paul Bernstein, Esq.
    Chicago, IL.

    [Paul - Sure, and it's a great question, but it's a little tricky. I think what you're trying to accomplish is to have the client type in a form which says "What's your name?: Paul, Where do you live?: Chicago,...". Then you want to merge that data into a document template, like a contract template, which says: "This contract is agreed to by "Paul" who lives in the city of "Chicago"."
    First, you need to export the form data from the PDF form as text or XML, for example. Then, you'll create your document template in PDF or Word and import the form data into the new document template. If you use PDF as the document template, you'll need to create blank form fields in your document template where the data for "NAME" and "CITY" will go. If you use Word as the document template, you can use Word Mail Merge to merge the form data into the new Word document. Let me know if this is what you were trying to accomplish. - Dave]

  • By Paul Bernstein - 6:39 PM on November 30, 2009  

    You have hit the nail on the head.
    My only “problem” (and I confess to being a better lawyer then a super-user of Microsoft WORD merge technology) is that I would need instruction, not on creating the document templates, but how to “relate” or place merge codes from the xml file into the WORD document itself.
    Thanks for the prompt response….when lawyers understand what you are providing, you should have super results!

  • By Wesly Allanbrook - 8:32 AM on December 4, 2009  

    Thank you for your response, although it leaves me a little exasperated….
    There has been a lot of discussion and heartache over MDI interface (specifically for Acrobat) that has been pasted all over the forums as well as numerous feature requests created.
    I dont think I am overstating it when I say that there are many, many users (me included, obviously) who are very upset and encumbered by this change to the way we can view PDF’s. The major gripe with everyone (as far as I can tell) is that SDI creates too many task bar items and hogs too much memory when you have many PDF’s open at once.
    Please see the following links:

  • By sanpixal - 1:33 AM on February 17, 2010  

    I have created few forms in Adobe Output Designer (IFD). I have converted those Adobe Output Designer (IFD) files to Adobe Livecycle ES (XDP). I have successful converted those IFD files to XDP, but I found some alignment problems in XDP files.
    Grayboxx Local Search – Business Guide

  • By J. Weber - 7:17 PM on August 26, 2010  

    Hello Mr. Stromfeld,

    that the real time little chats were now made possible and also the side synchronization within a pdf file over to send and work, that is already mad. I find that the product actually became with the years really better and better to estimate straight also for divided acrobat work rivers is the development very highly.

    I am already curious, which probably gives it this year for developments.

    J. Weber

  • By Lorens keys - 5:15 AM on August 27, 2010  

    thats a great article!
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  • By Lawerence Ferrario - 7:39 AM on February 16, 2012  

    Thx. It’s Very Nice Blog..

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