Changes in Acrobat.Com help you work better together
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This weekend we unveiled some very exciting changes to our Acrobat.Com services which will enable you to more easily store and share files online, to create and collaborate around documents, tables and presentations, and to meet live over the web. The biggest change you’ll see is in the new file organizer. where now all your Acrobat.Com content is centralized. But there are lots of additional fantastic improvements made to Buzzword, Tables, Presentations, ConnectNow, and more.
The Acrobat.Com Team has shared the details about these changes. And there has already been a lot of good press written about the new offering. However I wanted to specifically highlight how Acrobat users can take advantage of Acrobat.Com.
Right from within Acrobat or Reader, there’s a “Collaborate” button which allows you to work with Acrobat.Com. You can share the PDF file you have open on Acrobat.Com. You can start authoring a Buzzword document. You can even share your screen with others via an Adobe ConnectNow web conference. All of these services are free – you only need to sign up for a free Adobe ID. (If you have Acrobat, you can also enable real-time chat and page synchronization within a PDF file via Send and Collaborate Live.)
However, as an Acrobat user, that’s just the start of how Acrobat.Com can help you be more productive. Acrobat.Com can also act as a central location for your shared Acrobat workflows, like gathering comments on a PDF file or gathering responses to a PDF form. Here’s how it works. In Acrobat, when you’re ready to share your file for commenting or your form for responses, you choose “Send for Shared Review” or “Distribute Form”.
At this point, you can choose Acrobat.Com as your sharing method and specify with whom you would like to share your file or form.
Your file will be uploaded to Acrobat.Com. Your participants will get an email with a link, and they’ll be able to make comments or complete and return the form using only the free Adobe Reader. Their comments or form responses will be stored on Acrobat.Com. And as the initiator of the workflow, you’ll be able to go to a single file to see all of the comments or all of the form responses.
Using Acrobat.Com for reviewing files and completing forms is a huge boost in productivity. For reviews, because the comments are all stored centrally on Acrobat.Com, you and all your reviewers can always see everyone’s comments right on the document itself. No more trying to decipher comments made in e-mail threads or receiving multiple contradictory comments about the same section. For forms, because the responses are all stored centrally and managed electronically, Acrobat can then download all those responses to a single spreadsheet-like document on your computer. You don’t need to clutter your in-box with form responses, nor do you ever need to manually gather form responses by retyping data or cutting and pasting data.
There is a lot more information about both of these workflows. To get you started, some more information about Shared Reviews is here and here, and some more information about Forms is here. If you have any feedback or comments about any of the ways that Acrobat and Acrobat.Com work better together, please let us know!
Dave Stromfeld, Acrobat Product Manager