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January 17, 2014

Bookmarks: Easy functionality and structure for your PDF files

The way I see it, there are two kinds of people who create lengthy PDF files: Those who include bookmarks, and those who don’t.

The individuals who neglect to add bookmarks (and I’m sure this couldn’t be you, because you would never do anything like that) put their readers through inconceivable inconvenience; when those readers need to scroll page by page until they get to chapter 23, they’ll be cursing the document author all the while. I’m sure the first 22 chapters were just fascinating to glance at as they flipped by, but when all these poor readers need is a particular paragraph, it can be a pain in the neck to try and find it without bookmarks.

Now, those of us who do add bookmarks to our PDF files know exactly why it’s a good idea to do so: not only can you mark pages for your own use and come back to them later, you’re doing a favor for anyone who will be reading the PDF file and needs to skip straight to chapter 23. And then back to Chapter 16. And then on to Chapter 144. With bookmarks, you’re empowering your readers to navigate a PDF file just like they might a website or an ebook: with one easy click.

What you might not know is that adding bookmarks actually improves the functionality and accessibility of your PDF documents. Your bookmarks honor the view you were in when you made the bookmark, so when you click it you’ll be taken straight back to the page, section, and magnification you were at originally. You can also use bookmarks to split a PDF file into component pages or chapters. Whoa! All of a sudden, your PDF is structurally intelligent!

There are all kinds of ways to use bookmarks with Adobe Acrobat beyond just marking pages (although that’s still a nice thing to do for your readers); check out these tutorials and Q&A at AcrobatUsers.com (you can also post your own question to get an Acrobat expert’s help). You’ll be making structured, navigable PDF files by the end of the day.

How to add PDF bookmarks to a document using Acrobat X or XI

How to create structured bookmarks

How to split a multipage PDF from bookmarks

How can I copy bookmarks from one PDF to another and maintain links?

Is there a way to automatically collapse all bookmarks to the first level?

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8:08 AM Permalink
January 16, 2014

An interactive PDF editing guide? Yes, please!

In a perfect world, you’d never have to edit a PDF file. All the text would be perfect. All the images would be perfect. Even your hair would be perfect. This is the real world, though, and it’s far from perfect; we all have our bad hair days, and sometimes PDF files need to be edited.

While we can’t do much about that haircut, we can help you learn to edit your PDF files. Our friends at the Acrobat User Community have built an interactive and easy-to-use PDF Editing Guide to help you quickly find the editing solution that works for you. All you need to do is tell us what you want to edit (e.g. a word or sentence, or maybe a few pages of a document) and what version of Acrobat you’re using (Acrobat XI or X? Pro or Standard? Maybe you’ve just got Adobe Reader!). The solution-oriented dowsing rod will point you at just the right tutorial you should watch (or read) to learn how to edit your PDF file most efficiently.

Thank you, Acrobat User Community, for bringing us one step closer to that perfect world – or at least the perfect PDF file. Now if only someone would build an online hair de-frizzifying tool…

Acrobat User Community PDF Editing Guide

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9:22 AM Permalink

Flexibly growing with the company

ubm-asia-cmykWith offices in more than 30 countries, UBM specializes in helping businesses promote themselves. But it lacked a consistent approach to acquiring software across sites, which added cost and complexity to its IT functions. To remedy the situation, Adobe established a direct, ongoing relationship to maximize UBM’s use of Adobe solutions via a three-year enterprise license agreement for software including Adobe Acrobat XI Pro, Adobe Photoshop, and Adobe InDesign.

“The enterprise agreement Adobe crafted with UBM is without a doubt one of the most flexible software agreements we’ve worked on,” says Chris Witheridge, chief information officer for Europe, Middle East and Africa, UBM. “It’s a solid, three-year enterprise agreement that gives us access to current versions of a range of Adobe software and technologies supported by flexible maintenance, purchasing, and support options.”

Read more information here: http://adobe.ly/1dTurvt

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6:19 AM Permalink
January 14, 2014

Latest Adobe Reader and Acrobat Quarterly Updates Now Available

Adobe has released updates for Adobe Reader and Acrobat XI (11.0.06) and Adobe Reader and Acrobat X (10.1.9). You will be able to update your system to the latest versions from the built-in updater or by downloading the patch from the Adobe website. You can find out what is in these updates from these release notes for each version. IT professionals can get more details on the update and deploying it across their organization from the Enterprise Toolkit for Acrobat products.

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12:13 PM Permalink
December 12, 2013

Announcement: FormsCentral and CreatePDF for Teams are retiring

Attention all subscribers to FormsCentral Team and CreatePDF Team:

As of January 15, 2014, team subscriptions to these two services will be retired, and all the seats of existing subscriptions will be converted to individual accounts. For more information, please read the FAQs in our forums:

CreatePDF Team FAQ

FormsCentral Team FAQ

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8:20 AM Permalink
December 5, 2013

Attention SendNow Customers: Head to your browsers!

Announcement for all Adobe SendNow customers: 

As part of several functionality upgrades being made over the next few months, the SendNow service soon will only be accessible and usable as a web app, from Acrobat and Reader, and from Microsoft Outlook. Beginning December 12, 2013, SendNow will no longer be offered as an AIR-based desktop application. If you’ve got the SendNow desktop app installed, now’s a good time to remove it from your computer (uninstall instructions here) and continue your SendNow activities with the SendNow web app: http://sendnow.acrobat.com. We recommend that you bookmark that page for easy access.

Just to be clear: you’ll still be able to send and track all your large documents and multimedia files with SendNow; you’ll just be doing your sending and tracking from the web app. You can also send files directly from Acrobat & Reader or Microsoft Outlook and then track them in the web app. The point is, you can go on using SendNow!

We’ll share more information here on the blog once we’ve got information to share; keep your eyes on this spot over the next few months to keep in the loop. Let us know in the comments if you have any questions!

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11:02 AM Permalink

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