Adobe Document Services
Insights, trends, news and more.

March 20, 2014

How I learned to stop worrying & love Acrobat’s Advanced Search

I lose things all the time. My keys, my cell phone, every pair of sunglasses I’ve ever owned, and (this one happens to me all the time) important documents that I cleverly stash away somewhere, saying to myself “I’ll remember exactly where I put this, because it’s just so clever.” (Cue face-palm.)

Two weeks later, I’m scrambling around at my desk, shuffling “organized” stacks of other important documents, desperately trying to remember just how clever I am. There’s no denying that in the world of paper documents, I am an agent of chaos. Clever chaos, perhaps, but unmitigated, unforgiving, un-document-finding chaos.

This sad state of affairs does not apply to my digital documents, however, because (ta-da!) I’ve got Acrobat. When I need something that I’ve cleverly stashed on my computer somewhere (“I know, I’ll give document this it’s own folder! Tee hee!”), all I need to do is open up Advanced Search in Acrobat – you can find it in the “Edit” menu in Acrobat. I can enter a search term to apply not just to the PDF file I’ve got open, but to any PDF file I’ve got stored on my computer. I can even search through comments or other document attachments in those PDF files. For super big files (and I mean like 5,000-pages-big), there are also some cool tricks you can use to make the search go more quickly. (Since you’re all Acrobat aficionados, I’m sure you’re all already creating searchable PDF files, right? Right. Let’s move on.)

Even better than searching through my documents is the ability to save my search results to a new PDF or CSV file. Once I’ve run a search with the Advanced Search window, I can tell Acrobat to create a new file from those results that will be a hyper-functional summary of the search. Not only will there be automatically-created bookmarks to show me each instance of my search terms, but the results will link to the relevant files on my computer. As long as I’ve got Acrobat doing the searching for me, I’ll never misplace another document.

On a side note: I’ve asked some of the higher-ups on the Acrobat team to consider adding functionality to Acrobat that would find my sunglasses when I misplace those; I haven’t heard back yet, but I’ll post here with any updates.

Bookmark and Share
6:53 AM Permalink
March 12, 2014

Faster documentation, better quality

ishimotopic1Project preparation is noticeably faster at Japan’s Ishimoto Architectural & Engineering Firm, Inc. Standardizing on Adobe Acrobat for PDF creation accelerates projects with simplified full-text search and multi-language OCR support, simplifies editing proposals and other documents, and enables more secure, reliable PDF sharing with clients.

“We improved the speed of gathering and preparing information for project materials by 50%,” says Ryuya Kodani, chief staff of the corporate planning & general affairs department, Ishimoto Architectural & Engineering Firm, Inc. “By reducing the labor involved with developing project materials, staff can spend more time concentrating on designs, which leads to better proposals for clients and improved customer service.”

Case study: www.adobe.com/content/dam/Adobe/en/customer-success/pdfs/ishimoto-case-study.pdf

Bookmark and Share
1:41 PM Permalink
February 28, 2014

Support for Windows XP is ending soon

August 24th, 2001. What’s so significant about this date? On that day in history, Microsoft released to computer manufacturers the bits and bytes for Windows XP. Now after almost 13 years (which is a lifetime in this business!), Microsoft will be ending their support for Windows XP – officially, on April 8, 2014.

In conjunction with this date, Adobe will soon no longer be able to support the Windows XP operating system with Adobe Reader X and XI, Acrobat Standard X & XI and Acrobat Pro X & XI. The next official quarterly update for these Adobe Reader and Acrobat versions (which is expected May 2014) will be the last ones tested on and released for Windows XP. Once that quarterly update is released, Adobe’s official support for Windows XP will come to an end too.

Now, it’s important to note, that you can continue to install and/or use Adobe Reader and Acrobat on Windows XP if you wish to, even after the official support ends. But again, this means that any updates or patches for Adobe Reader and Acrobat will no longer be tested or supported on Windows XP. In addition, Adobe will not provide technical support for problems specific to running Adobe Reader or Acrobat on Windows XP. This is also applicable to our enterprise customers who have purchased maintenance/upgrade and support plans, and/or have a contract that entitles them to maintenance/upgrade and support from Adobe.

You can find information on Microsoft’s Windows lifecycle here. Or if you have questions for us or the wider community of users and experts, you can post those to the community forums for Adobe Acrobat. Adobe Acrobat continues to integrate with Microsoft software in many useful and powerful ways. If you’d like to check on which versions of Microsoft Office your installation of Acrobat works with, head on over to the compatibility matrices here.

So long, Windows XP! But it’s time for all of us to invest our energies in newer technologies and deliver amazing products and experiences with them.

Bookmark and Share
6:59 PM Permalink
February 19, 2014

Changes to Shared Reviews & Form Data Collection

In January 2014 we announced that Workspaces on Acrobat.com will be retired next year (in January 2015). As a result of this change, Adobe’s online services at Acrobat.com will no longer be an option for hosting Shared Reviews with Acrobat versions 9, X and XI; it will also no longer be an option for collecting forms data in Acrobat versions 9 and X. You will notice the change in Acrobat when we publish the next quarterly update, which is expected on May 13, 2014.

To be clear, neither of these capabilities are being removed from Acrobat: you can still conduct Shared Reviews and you can still collect PDF form responses. Instead of using the Acrobat.com option, however, you will need to use your own internal server (such as a SharePoint workspace, a network folder, or, for Shared Reviews, a web server). You can also collect comments and form responses via email. In addition to the existing PDF forms functionality in Acrobat, Adobe FormsCentral is a fantastic way to collect responses for both PDF and web forms.

If you have questions about conducting Shared Reviews or collecting form responses with your own server, you can visit our Acrobat community forum: http://forums.adobe.com/community/acrobat. There are also Acrobat XI quick start guides available to help you get started with shared reviews or forms data collection. For other versions of Acrobat, check out the tutorials at AcrobatUsers.com.

If you’ve got questions about how this change will affect you, you might want to take a look at our Workspaces Retirement forum. You can read the FAQ about this transition and post any questions you might have.

To stay up to date with the latest news on this front (and others), subscribe to this blog by entering your email in the pod to the right. We’ll be posting here soon about some updates and enhancements you can expect in the coming weeks and months, and you can be one of the first to know about them!

Bookmark and Share
5:00 AM Permalink
February 13, 2014

Feel the love this Valentine’s Day from Acrobat XI

This Valentine’s Day, we want to thank the most important people in our lives—our customers! Sadly, sending flowers or chocolate to each and every one of you would be impossible; still, we want to recognize and thank all of our social media valentines for all the love they’ve been showing us with this sample of tweets. We feel and appreciate the love and send it right back to you. Happy Valentine’s Day, everyone!

valentine tweet 11.jpg valentine tweet 6

 

valentine tweet 4valentine tweet 2valentine tweet 1valentine tweet 9

valentine tweet 3valentine tweet 5valentine tweet 7.jpg

valentine tweet 8

valentine tweet 10

Bookmark and Share
6:01 AM Permalink

Happy 8th Birthday, Acrobat User Community!

Well, we are just brimming with good feeling: not only is it Valentine’s Day (which I observe annually as “Chocolate For Breakfast” day), but it was on this day in 2006 that the Acrobat User Community was born. For the past 8 years, the AUC has been bringing us excellent Acrobat-specific tutorials, tips from dedicated Acrobat experts, and vibrant, helpful conversations in the user forums. We thought we’d take a minute today to offer up a little paean to our friends over at AcrobatUsers.com by highlighting 8 of their most-loved Acrobat tutorials – one for every year the site’s been around. Happy birthday, Acrobat User Community, and thanks for all the great stuff you’ve given us over the years!

  1. How to edit text in a PDF file
    We love that you can fix a typo, change a font and even add new text—all without leaving Acrobat.
  2. How to break a PDF into parts
    Why send an entire PDF file when you only want to email one or two pages?
  3. How to edit PDF files
    Still uncertain how to edit PDF files? Then this tip is for you.
  4. How to add page numbers at the bottom of PDF files
    Don’t know how to add page numbers to your  files once you’ve already converted to PDF? No worries.
  5. How to convert PDF to Work, Excel or PowerPoint
    Remember the “good old days” when you had to retype a PDF because you didn’t have the original source doc? Well, thank goodness those days are gone!
  6. How to sign PDF files electronically
    Do yourself a favor today: learn how to sign PDF files electronically. It’s fast. It’s green. It might even start an office romance!
  7. How to edit images in PDF files
    It’s hard to believe anything could be this simple, but it really, really is: Just click the image you want to edit and the tool you need appears in the editing panel. Sweet!
  8. How to edit a scanned PDF file
    The important thing to remember about editing scanned PDF is no matter what your original source document, a scanned PDF is just an image, not editable text. Here’s how to fix that.
Bookmark and Share
3:00 AM Permalink

Ask a question


Acrobat XI Pro
Experience the full power of PDF with Acrobat XI.

Upgrade from

US $ 199 00 Buy

Free trial

or call 800-585-0774

Acrobat XI Standard

Acrobat XI Standard
Get what you need to get the job done right.

Upgrade from

US $ 139 00 Buy