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December 3, 2013

Engineering the best solution

The underwater engineers at Subsea 7 have thrown excess software costs overboard by bundling their Adobe software solutions into an enterprise license agreement. A recent merger revealed that Subsea 7’s offices around the world deployed software such as Adobe Acrobat, Adobe Photoshop, and Adobe InDesign inconsistently.

“Working with Adobe to build an enterprise agreement has helped us better understand our Adobe software assets, and has consolidated and simplified purchasing and deploying Adobe software,” says Rachael Coull, Subsea 7, information technology compliance director.

The total cost of ownership for Adobe solutions dropped 28%, and deployment and maintenance have been improved.

For more information on how Subsea 7 has benefited from using Adobe products please visit the case study here.

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December 2, 2013

Join Adobe EchoSign for a Free Webinar to End Your Paper Chase

Adobe EchoSign is the easiest way to get business documents signed digitally to eliminate the hassle of printing, signing, faxing and filing. Using Adobe EchoSign is as simple as attaching a document to an email and sending! It allows for real-time tracking of the document with features that track whether it has been received, opened and signed, as well as any edits made. The Adobe EchoSign system automatically files your documents so that you have access whenever they are needed. We can’t forget to mention you can do this from virtually any device such Android or iOS mobile devices, allowing you the flexibility and freedom to get contracts signed and business done anywhere, anytime.

Electronic signatures are more secure – and get the job done faster and cheaper – than paper-based signatures. Other key features such as integration ability with Salesforce, NetSuite, Microsoft Dynamics CRM, Microsoft Sharepoint and more make Adobe EchoSign the number one electronic signature solution you can trust.

If you want to learn more about this can help your business grow, join Adobe EchoSign for their free webinar on December 4th from 10:00 a.m.-11:00 a.m. PST. The webinar will show you how e-Signatures from Adobe EchoSign helped Adobe Global Procurement put an end to the constant paper chase. In addition, you’ll learn to:

  • Send, track, and get contracts signed using a simple electronic signature solution.
  • Cut contract execution time to save resources and reduce delays.
  • Easily access, track, and manage contracts throughout the entire signing process.

Client GT Law Solicitors said, “Adobe EchoSign aligned perfectly with our business. Since moving to a web-based contracting system, we’ve seen faster return rates and reduced costs, which makes a positive impact on our profit.”  From document preparation, to sending, to signing, tracking and filing, EchoSign offers robust, easy-to-use online signature features that work for you!

To learn more information about Adobe EchoSign visit their webpage. To register for the webinar today click here.

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1:36 PM Permalink
November 27, 2013

11 things to be thankful for in Adobe Acrobat XI

Happy Thanksgiving, all you turkeys! We hope you’re all ready for tomorrow; we bet all the pies have already been made, and the turkey is basting, and… oh, who are we kidding? We bet you’re all still at work, trying to finish up those last few lingering tasks before heading out the door (and we know that because that’s what we’re doing, too) – but your mother has already called three times today just to “check in”, your sister-in-law is asking you to please leave the dog at home this year, and Aunt Mildred wants you to bring your famous chutney. Forget the chutney, we’ve got to get these document reviews done today!

Luckily, we’ve got Acrobat XI on our team. As long as we’re going to be feeling grateful this week, we thought it would be a good time to make a list of some of the things in Acrobat XI for which we feel grateful every day; each of the items on this list links to a tutorial, so feel free to click around to learn how to save time. We think you’ll feel pretty grateful yourself when you get to Aunt Mildred’s house with your famous chutney – on time for once.

  1. Create a portfolio to show off your personal and professional digital work
  2. Design a self-signed ID or digital signature and explore all your digital ID options.
  3. Break a PDF into parts or separate files
  4. Build a button that creates a new page
  5. Add text markups to any PDF file
  6. Send PDFs to others directly within Acrobat using Webmail
  7. Combine PDF files in a portfolio
  8. Insert pages into a PDF
  9. Add attachments to a FormsCentral Form
  10. Use online collaboration with forms or surveys
  11. Protect PDF files using the Protection Panel

For more tips, tutorials and how-to’s please visit the Acrobat User Community Website.

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7:31 AM Permalink
November 19, 2013

A Match Made in PDF Heaven: Adobe Acrobat & Microsoft Office

Today’s blog post comes from Lori Kassuba of the Acrobat User Community. Thanks for the tips, Lori!

With Adobe Acrobat and Microsoft Office, there are many tricks you can perform with your PDF files. No more flipping back and forth between applications, because with one-click ease you can create files, send them in an email, start a shared review, or even run an Action directly within Word, Excel, PowerPoint, and Outlook. Check out these high-performance tips for working with Acrobat and Office on Windows.

Tip #1: Incorporate edits and track changes in Word from an Acrobat shared review. PDF is a great format to send to others for their feedback, because anyone using the free Adobe Reader can send you their comments electronically. Incorporating the comments back into Word, however, can get messy. You can clean up the whole process simply by round-tripping all the comments. Learn more here.

Tip #2: Import data from an Excel spreadsheet directly to a fillable PDF form. As Acrobat User Community Expert Karl Heinz Kremer  will tell you, it’s just a matter of matching names between Excel and Acrobat to eliminate needless data entry in your forms. Simply match the names that you are using in your PDF form so that they match the column names in Excel, and your form data will flow seamlessly from one application to the other. Learn more here.

Tip #3: Build a client PDF Portfolio from information in Outlook. We all know that Outlook can do so much more than email, with all the calendar and task tools. But how can you take a snapshot of all this important information? This is where the Combine dialog in Acrobat comes in handy. You can build PDF Portfolios from all your emails, calendars, and tasks in Outlook. Lean more here.

 Tip #4: Save your PDF slides as editable PowerPoint presentations. Can’t find your original PowerPoint presentation files, only a PDF copy? No worries, now you can save your PDF to PowerPoint and preserve critical items like background layouts, formatted text and tables, bulleted lists, speaker notes, and even transitions using Acrobat XI Pro. Learn more here.

Tip #5: Streamline the process of creating accessible PDF files from Word. With just one-click in the Acrobat Ribbon in Word, you can be steps closer to creating content that is accessible to those with disabilities. Sure, it’s easy to tag a PDF file when you create it using the Acrobat Ribbon in Word, but did you know you can also run the Acrobat “Make Accessible” Action directly from Word? This handy Action will take the guesswork out of creating accessible PDF files. Learn more here.

Tip #6: Copy a table in Acrobat to Excel and maintain the layout. Tired of getting irregular columns and rows when you paste a table from your PDF document to Excel? Learn more here about how to maintain table layouts when pasting or exporting data to Excel.

 

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11:56 AM Permalink
October 23, 2013

Save with the Adobe® Acrobat® — Buy 6 for the Price of 5 TLP promotion

The Acrobat XI Family is a simple and powerful tool for you and more importantly, for your users. You need advanced security, lower costs, and easier management. Your users need a way to do more with PDF documents. Adobe Acrobat XI makes it all possible. By purchasing Acrobat XI, you get fewer program updates, improved Microsoft integration and guaranteed support coverage.

Until December 27, 2013, you can save money by purchasing six Acrobat XI licenses for the price of five of either Pro or Standard through the Adobe Transactional Licensing Program.

For more details on this promotion, contact your participating Adobe authorized reseller to learn more about how you can take advantage of this limited‐time offer.

*Limit two six‐license purchase per company

TLP promo

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10:19 AM Permalink
October 14, 2013

FormsCentral Pro Tip: “For Internal Use Only”

Over the past couple weeks, I’ve encountered a few different individuals who’ve asked me the same interesting question: they had to add a section to their forms that wouldn’t be filled out by the form respondents, but by the people who’d be working with the data. This would be the section you sometimes see on forms called “For Internal Use Only”; it’s a way for administrators and data collectors to categorize or qualify form responses as they read through the submissions. How could they do that with FormsCentral?

As we all pondered the issue, it occurred to us that this was a really, really easy thing to do: all you need to do is add a few extra columns in the response table in the “View Responses” tab. Here’s what I mean:

Internal Use Only columns

All I had to do was add a few extra columns at the end of the response table; I colored them red so I’d know where the form stopped and where my internal-only information began. In this example, the columns were to write down a student’s grade on the quiz, who graded the quiz, and any extra notes about the student’s work. (It’s also worth noting that since the FormsCentral response table supports basic formulas, you could use these columns to compute data using the responses to the form. Fancy!)

The extra columns also allow you to filter your responses according to your own categories instead of having to choose from the questions people answer on your form. If you create a list of categories to apply to each form response as they come in – for example, a grading system like A, A-, B+, B, and so on – you can then go back in and filter the data to show only those quizzes that received grades of A- or better; basically, you’re filtering data according to information you applied to the responses after they were submitted. Here’s how you format a column to restrict the entry options:

  • Open up the “table” menu; it’s the third button from the left when you’re in your View Responses tab:

"Table" menu

  • Click “Choices”, then click “Include a list of choices…”:

Include List of Choices

  • Add choices to populate the list that you’ll be able to choose from when categorizing form responses; when you’re done, click “Close” to return to your responses.

Add Choices

  • Back in your response table, use the drop-down that appears in the selected cell in that column:

Drop down of choices

Forgive me for being a FormsCentral geek for a minute here, but I think that’s SO COOL.

What makes this so helpful is that these columns won’t show up on the form, so there’s no risk of your form respondents seeing the categories or criteria you’re using to organize the submissions; whether you’re grading quizzes, fielding employment applications, or just tagging data, it’s a great way to keep your responses organized and neatly filed on your own terms.

Psst.. do you have a FormsCentral use case you’d like to share with us? We’d love to hear it! Let us know how you’re using FormsCentral by leaving a comment below.

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5:59 AM Permalink

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