Product Management Perspective: Content Reuse in Acrobat X
While working with a PDF document, do you have a need to use some of its contents for a file in another document? But how you say? Today, I’ll share how Adobe Acrobat X enables you to do this with new capabilities that we have built in the product.
Exporting An Entire PDF
If you want to save all the contents of a PDF file to an editable Microsoft Word file, you just have to go to “File -> Save As -> Microsoft Word -> Word Document.” This will export the entire PDF to a .docx file. Using Acrobat X, you can be assured of a high quality export that retains document formatting, paragraphs, tables, images, etc. as they are present in the original PDF. You can also use this feature to save PDF of a scanned document as MS Word file.
At the same time, if your PDF file has tables and you want to save the document as MS Excel file, you can use “File -> Save As -> Spreadsheet -> Microsoft Excel Workbook” to export the entire PDF to a .xlsx file.
Exporting Selected Content
However, if you only want to extract and re-use some specific content (including text and images) and not the entire PDF file, we have added a cool feature in Acrobat X to help you do just that. In order to copy specific content, take the cursor to a blank area, press the left key of your mouse and then use the mouse cursor to select the area which you want to copy. Once the required area is selected, open the context menu and chose the “Copy with Formatting” option to copy the selected content to the clipboard and then paste it to Word, Excel etc. You can also choose the “Export Selection As” option and then in the resulting window, you can type the name and chose the format of the file (for example .docx, .xlsx, .rtf etc.) in which you want the selected contents saved. It is as simple as that!
As you can see, the new capabilities in Acrobat X now make it very easy for you to use contents of a PDF file in another document. We encourage you to try these out and see the results for yourselves and share your impressions in the comment section of this blog, or via @Acrobat on Twitter.
Anuj Gupta, Product Manager, Acrobat Solutions Group