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Posts tagged "Acrobat User Community"

April 3, 2014

Digital Spring Cleaning Checklist

Spring is finally here! We survived the onslaught of polar vortexes, heavy snow, hard rain and traffic delays—and now an end to the brutally cold is officially in sight. Just as spring cleaning refreshes the home and rids it of clutter, we thought we’d try a different spin on this yearly ritual. If you organize your computer like we do (and we use the term “organize” loosely here), your desktop is filled with PDF files you haven’t opened in months, or multiple, redundant copies of files that are taking up valuable space. Here are few ways we’re digitally cleaning up our filing system in the spirit of springtime:

Cleaning Tip #1: You have a bunch of similar files (but different file types) and you want to combine them all into one file for easy storage and access. Easy. With our drag and drop feature you can merge and organize documents, spreadsheets, images, emails, web pages, and more in a single PDF file that’s easy to share and simple to search.

Cleaning Tip #2: Why store documents on your computer when you can stash ‘em in the cloud? Acrobat.com lets you keep your files organized, and even lets you access them across locations and devices through Acrobat XI, Adobe Reader, and the Adobe reader mobile app for Android and iOS. This accessibility will make doing business from anywhere as easy as a spring breeze.

Cleaning Tip #3: When working with so many documents, it can be easy to lose track of what, exactly, you’re trying to accomplish with each one. Prepare PDFs consistently and make sure you never miss a step by creating an automated Action to complete PDF preparation tasks quickly and correctly every time. You can even create an Action to make your documents archive-friendly, helping you get them off your desktop easily.

Cleaning Tip #4: Being organized means knowing where your files are, but also knowing what’s in them. Make PDF files easily accessible so you can navigate longer files quickly and always find what you need—even when it’s way back on page 147. With tagged PDF files you can make your documents easy to navigate and, as an added bonus, accessible to people who might be reading your document with a screen reader for assistance. Once tagged, use structured bookmarks to create various TOCs and navigation techniques to make finding content in a PDF as easy as picking daisies!

Cleaning Tip #5: We’ve seen PDF files get as big as 92,000 pages. To avoid wasting time sifting through “junk” in your files, extract only the pages you need and combine them in a separate PDF. This way, you can create a go-to master PDF that will save you time and sanity.

Don’t be stubborn like Mother Nature has been this year. Spring cleaning results are well worth the effort put in, and help provide a fresh start for better (and warmer) days ahead. If you’ve caught the spring cleaning bug and just have to know what else you can do, visit the Acrobat Community to learn more about all the time-saving features we have to offer.

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8:02 AM Permalink
February 13, 2014

Happy 8th Birthday, Acrobat User Community!

Well, we are just brimming with good feeling: not only is it Valentine’s Day (which I observe annually as “Chocolate For Breakfast” day), but it was on this day in 2006 that the Acrobat User Community was born. For the past 8 years, the AUC has been bringing us excellent Acrobat-specific tutorials, tips from dedicated Acrobat experts, and vibrant, helpful conversations in the user forums. We thought we’d take a minute today to offer up a little paean to our friends over at AcrobatUsers.com by highlighting 8 of their most-loved Acrobat tutorials – one for every year the site’s been around. Happy birthday, Acrobat User Community, and thanks for all the great stuff you’ve given us over the years!

  1. How to edit text in a PDF file
    We love that you can fix a typo, change a font and even add new text—all without leaving Acrobat.
  2. How to break a PDF into parts
    Why send an entire PDF file when you only want to email one or two pages?
  3. How to edit PDF files
    Still uncertain how to edit PDF files? Then this tip is for you.
  4. How to add page numbers at the bottom of PDF files
    Don’t know how to add page numbers to your  files once you’ve already converted to PDF? No worries.
  5. How to convert PDF to Work, Excel or PowerPoint
    Remember the “good old days” when you had to retype a PDF because you didn’t have the original source doc? Well, thank goodness those days are gone!
  6. How to sign PDF files electronically
    Do yourself a favor today: learn how to sign PDF files electronically. It’s fast. It’s green. It might even start an office romance!
  7. How to edit images in PDF files
    It’s hard to believe anything could be this simple, but it really, really is: Just click the image you want to edit and the tool you need appears in the editing panel. Sweet!
  8. How to edit a scanned PDF file
    The important thing to remember about editing scanned PDF is no matter what your original source document, a scanned PDF is just an image, not editable text. Here’s how to fix that.
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3:00 AM Permalink
August 13, 2013

How to Make Your PDFs More Social

Here on the Acrobat blog, we often focus on PDF and information security – how to protect, secure, even redact information; today, let’s change things up and talk about sharing what you create with the world at large. With Adobe Acrobat, your PDF documents and presentations can follow you to Facebook, Twitter, Slideshare, and the web at large. Follow these quick guides to learn how to socialize your PDF files and make them easier to share on your favorite social network; we’ll also discuss how to optimize your PDF file for search engines. When you have content to share or promote, use a PDF file – it’s secure, professional, and already part of your daily routine.

Okay, so let’s start with Facebook, where you most likely have a collection of both personal and professional “friends” who might want to see or share your latest work. Follow these steps to see how you can get others to share your content for you:

  1. Upload the PDF file to share to your website or blog, and note the file’s URL.
  2. Select and download your desired Facebook logo or badge.*
  3. In Acrobat XI, open the Tools panel, and choose Add Button from the Interactive Objects panel.
  4. Click the page with the Add Button tool to draw a rectangle. Release the mouse to show the Field Name dialog box and then click All Properties.
  5. The Button Properties dialog box opens and displays the General tab; type a name and tooltip for the button.
  6. On the Appearance tab, set the Border Color and Fill Color to None.
  7. On the Options tab, choose Icon Only from the Layout drop-down list and then click Choose Icon.
  8. Click Browse to locate and select an image format such as PNG, GIF, JPEG or PDF. Click OK.
  9. Click the Actions tab and choose the Open a Web Link from the Select Action drop-down list. Click Add to open the Edit URL field.
  10. Type the Facebook URL https://www.facebook.com/sharer/sharer.php?u=followed by your link’s URL and click OK.
  11. Test the link on your document page.

* Learn about using Facebook brand assets and select a logo/badge here: https://www.facebookbrand.com/

Ever feel like you need more than 140 characters to tell your story to your Twitter followers? No worries. PDF files let you ramble on as long as you want. So don’t cut out any of the good stuff; share your PDF file in all its glory with your Twitter followers, and add a retweet button to the file so they can all do the same. Here’s how:

  1. Upload the PDF file to share to your website or blog, and note the file’s URL.
  2. Select and download your desired Twitter logo here: https://twitter.com/logo.
  3. In Acrobat XI, open the Tools panel, and choose Add Button from the Interactive Objects panel.
  4. Click the page with the Add Button tool to draw a rectangle. Release the mouse to show the Field Name dialog box and then click All Properties.
  5. The Button Properties dialog box opens and displays the General tab; type a name and tooltip for the button.
  6. On the Appearance tab, set the Border Color and Fill Color to None.
  7. On the Options tab, choose Icon Only from the Layout drop-down list and then click Choose Icon.
  8. Click Browse to locate and select an image format such as PNG, GIF, JPEG or PDF. Click OK.
  9. On the Actions tab, choose Open a Web Link from the Select Action drop-down list. Click Add to open the Edit URL field.
  10. Type the Twitter URL http://twitter.com/?status=RT: followed by your link’s URL and click OK. *
  11. Test the link on your document page.

* You can include the Tweet in the Edit URL field. In order for hashtags to work, you need to replace the # with %23.

Now that everyone is buzzing about you, you’re bound to need to make more presentations to show off your skills.  Veteran presenters know that sometimes you need to kick it up a notch by designing a presentation in InDesign.  Once your presentation is perfect, you can simply save it as a PDF file, and upload it to SlideShare.  With SlideShare, you get a lot of the functionality you would get with PowerPoint, but you can also turn your slideshow into a leave-behind deliverable that can be accessed with just a single link. Here’s a quick rundown on how to do that with a PC and with a Mac:

Mac

  1. In PowerPoint, locate and select your PowerPoint (.ppt or .pptx) file and click Open.
  2. Choose File > Print and click PDF at the bottom of the Print dialog box. Select Save as Adobe PDF from the drop-down list.
  3. In the Save as Adobe PDF dialog box, choose Standard Adobe PDF Settings and click Continue.
  4. In the Save dialog box, choose a name and storage location for the presentation’s PDF file and click Save.
  5. Sign into your SlideShare account in a browser and click Upload at the top of the screen.
  6. On the Upload page click the Upload button again to open the Finder window.
  7. Locate and select your presentation’s PDF file, and click Open.
  8. After uploading the PDF file, click Save & Continue and then click View Presentation.
  9. Use the SlideShare controls to play your presentation.

Windows

  1. Open your presentation in PowerPoint and click Preferences in the Acrobat ribbon.
  2. Select Standard from the Conversion Settings drop-down.
  3. In the Application Settings portion of the PDFMaker dialog box, check only these settings. Click OK.
  4. Access the SlideShare site with your web browser, sign in, and click Upload at the top.
  5. On the Upload page click the Upload button again, select your PDF file, and click Open.
  6. After uploading the PDF file, click Save & Continue and then View Presentation in SlideShare.

Are we close to curing your PDFs of any social anxiety? The last area to tackle is Search engines, which work based off of a complex algorithm that decides what is going to make it to the top of the results and what gets buried back on page 46.  If you aren’t factoring in search engine optimization for your website or online PDFs, then you are missing a major opportunity. We can even help your PDFs with that too:

  1. Select Properties from the File menu and click the Description tab.
  2. Add a Title, Author, Subject and Keywords. At the bottom, check to see if the document is Tagged PDF and click OK.
  3. If the text in your document is not searchable, click In This File in the Text Recognition panel. Click OK in the Recognize Text dialog box to run OCR.
  4. Open the Accessibility panel* in the Tools panel. If the document is not tagged, click Add Tags to Document.
  5. If your document contains graphics, click Set Alternate Text in the Accessibility panel.
  6. Click OK to detect all the figures that require Alternate Text.
  7. Add Descriptive Text for all the document images in the Set Alternate Text dialog box and click Save & Close.
  8. Click File > Save As Other > Reduced Size PDF from the menu.
  9. Select Acrobat 9.0 and later from the drop-down and click OK.
  10. In the Save As dialog box, give the file a meaningful name for search engines.

All of these tips were brought to you by the Acrobat Users Community. The Acrobat Users Community is where you can connect with Acrobat and Adobe Document Services peers and experts. If you use Acrobat, Reader, FormsCentral or EchoSign, you’ll want to take advantage of the many free community resources like tutorials, tips and Q&A to learn more about Acrobat and Document Services.  If you have any questions on this article or anything else about Acrobat, please visit Acrobatusers.com.

 

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6:06 AM Permalink
July 10, 2013

New to the Acrobat User Community: Top Ten Features

If you’re familiar with the Acrobat User Community, you’ve probably seen the vibrant user forums, expert advice, and the many, many tutorials on all things Acrobat (and beyond). What you may not have seen (especially if you haven’t visited for a few weeks) are the brand new top features pages. The community leaders distilled four of our favorite products – Acrobat XI, Reader XI, EchoSign, and FormsCentral – down to the top ten things they love most about each; more than that, they’ve also shared some great tutorials about how to use each of those ten features. If you’ve been looking for a way to get to know more about a feature – say, how to set up PayPal payments for one of your FormsCentral forms or how to get multiple signatures on a document with EchoSign – now’s your chance. Check out the Top Ten Coolest Things to do with Acrobat XI, Reader XI, EchoSign, and FormsCentral.

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6:09 AM Permalink
April 30, 2012

Acrobat Answers – Earn 25 points for Each Vote!

The Acrobat User Community is kicking off a chance to win extra points toward Acrobat Answers’ reputation program. Acrobat Answers is a community-driven Q&A site that allows you to ask questions on Acrobat or Adobe cloud services and submit answers to other member’s questions.

During the week of April 30 – May 6, we’ll give you 25 points for each thumbs up or down vote you give to any answer on Acrobat Answers. At that rate, it won’t take you long to get to the Contributor level of 500 points.

This is a great way to move up through the ranks from Participant to Expert. As you attain the level of Contributor and beyond, you gain recognition in the community….plus some really cool rewards.

If you haven’t signed up yet with Acrobat Answers, you get 100 points just for joining. How cool is that?

So go to Acrobat Answers on April 30 and start voting. Just click the ‘find answers’ button in the middle of the page. Happy voting!

Lori DeFurio, group product marketing manager, Acrobat Solutions

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9:00 AM Permalink
February 23, 2011

Happy 5th Anniversary, AUC!

We can’t believe that it’s been five years since we introduced the Acrobat User Community, and it’s amazing how much the Community has grown since then. The sheer number of topics and posts in our Forums page, the variety of projects we’ve featured in our Gallery, the growth of resources available in our Learning Center and the emergence of User Groups around the world make this a happy 5th birthday indeed!

Since the AUC’s inception in 2006, the Community has been supported by a group of outstanding Acrobat experts always willing to share their expertise with Acrobat users around the world. We want to thank them especially for making the AUC such a vibrant, engaging place to be.

And here’s more icing to the cake – the AUC has kicked off a week-long contest to celebrate the big “5” with you. If you tweet a tip linked to any forms-related content on AcrobatUsers.com via Twitter, using the hashtag #formstips in your tweet, you can win one of several six-month subscriptions to Adobe SendNow Plus or Adobe FormsCentral. The AUC will randomly select one winner from each day’s tweets. More details and sample tweet tips here.

If you’re on the outside looking in, we’d love for you to join the AUC. You can be one of the almost 1,000 people joining the Community every month who enjoy special benefits like discounts, access to eSeminars and of course expert answers to your Acrobat-related questions. Whether you’re a seasoned AUC veteran or new to the Community, we hope you’ll be a part of the next five years and beyond!

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10:00 AM Permalink

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