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Posts tagged "Acrobat"

April 3, 2014

Digital Spring Cleaning Checklist

Spring is finally here! We survived the onslaught of polar vortexes, heavy snow, hard rain and traffic delays—and now an end to the brutally cold is officially in sight. Just as spring cleaning refreshes the home and rids it of clutter, we thought we’d try a different spin on this yearly ritual. If you organize your computer like we do (and we use the term “organize” loosely here), your desktop is filled with PDF files you haven’t opened in months, or multiple, redundant copies of files that are taking up valuable space. Here are few ways we’re digitally cleaning up our filing system in the spirit of springtime:

Cleaning Tip #1: You have a bunch of similar files (but different file types) and you want to combine them all into one file for easy storage and access. Easy. With our drag and drop feature you can merge and organize documents, spreadsheets, images, emails, web pages, and more in a single PDF file that’s easy to share and simple to search.

Cleaning Tip #2: Why store documents on your computer when you can stash ‘em in the cloud? Acrobat.com lets you keep your files organized, and even lets you access them across locations and devices through Acrobat XI, Adobe Reader, and the Adobe reader mobile app for Android and iOS. This accessibility will make doing business from anywhere as easy as a spring breeze.

Cleaning Tip #3: When working with so many documents, it can be easy to lose track of what, exactly, you’re trying to accomplish with each one. Prepare PDFs consistently and make sure you never miss a step by creating an automated Action to complete PDF preparation tasks quickly and correctly every time. You can even create an Action to make your documents archive-friendly, helping you get them off your desktop easily.

Cleaning Tip #4: Being organized means knowing where your files are, but also knowing what’s in them. Make PDF files easily accessible so you can navigate longer files quickly and always find what you need—even when it’s way back on page 147. With tagged PDF files you can make your documents easy to navigate and, as an added bonus, accessible to people who might be reading your document with a screen reader for assistance. Once tagged, use structured bookmarks to create various TOCs and navigation techniques to make finding content in a PDF as easy as picking daisies!

Cleaning Tip #5: We’ve seen PDF files get as big as 92,000 pages. To avoid wasting time sifting through “junk” in your files, extract only the pages you need and combine them in a separate PDF. This way, you can create a go-to master PDF that will save you time and sanity.

Don’t be stubborn like Mother Nature has been this year. Spring cleaning results are well worth the effort put in, and help provide a fresh start for better (and warmer) days ahead. If you’ve caught the spring cleaning bug and just have to know what else you can do, visit the Acrobat Community to learn more about all the time-saving features we have to offer.

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April 2, 2014

Support for Office 2003 Ending

Along with our previous announcement regarding the Microsoft Windows XP operating system, Adobe will soon be ending support of Office 2003 with Acrobat Standard X and XI and Acrobat Pro X and XI. This is in conjunction with Microsoft ending their support of Office 2003 on April 8, 2014. The next official quarterly update for these Acrobat versions (which is expected May 2014) will be the last ones tested on and released for Office 2003. Once that quarterly update is released, Adobe’s official support for Office 2003 will come to an end too.

As with Windows XP,  you can continue to install and/or use Acrobat with Office 2003 if you wish to, even after the official support ends. But again, this means that any updates or patches for Adobe Acrobat will no longer be tested or supported with Office 2003. In addition, Adobe will not provide technical support for problems specific to running Acrobat with Office 2003. This is also applicable to our enterprise customers who have purchased maintenance/upgrade and support plans, and/or have a contract that entitles them to maintenance/upgrade and support from Adobe.

You can find information on Microsoft’s Office lifecycle here. Or if you have questions for us or the wider community of users and experts, you can post those to the community forums for Adobe Acrobat. Adobe Acrobat continues to integrate with Microsoft software in many useful and powerful ways. If you’d like to check on which versions of Microsoft Office your installation of Acrobat works with, head on over to the compatibility matrices here.

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March 27, 2014

Acrobat Social Media User of the Month

We really appreciate the love we receive from our Acrobat communities — so much so that we’ve decided to highlight one user each month as way to show our thanks, while also highlighting the many different ways to use Adobe Acrobat.

Our first super-user we chose to feature is Dana June.

 

acrobat user tweet

 

She uses Adobe Acrobat to make edits, add notes and write comments all over PDFs. Did you know that was possible? The Acrobat typewriter tool allows you to do just that. It’s a fast and flexible tool that enables you to add comments anywhere on your PDF. This tutorial shows you just how easy it is.

Thanks Dana! We appreciate you sharing with us how you use Adobe Acrobat to get work done. We’re glad to hear that Acrobat is making your work a little easier!

Stay tuned next month for our next post, you just may be the one featured!

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March 12, 2014

Faster documentation, better quality

ishimotopic1Project preparation is noticeably faster at Japan’s Ishimoto Architectural & Engineering Firm, Inc. Standardizing on Adobe Acrobat for PDF creation accelerates projects with simplified full-text search and multi-language OCR support, simplifies editing proposals and other documents, and enables more secure, reliable PDF sharing with clients.

“We improved the speed of gathering and preparing information for project materials by 50%,” says Ryuya Kodani, chief staff of the corporate planning & general affairs department, Ishimoto Architectural & Engineering Firm, Inc. “By reducing the labor involved with developing project materials, staff can spend more time concentrating on designs, which leads to better proposals for clients and improved customer service.”

Case study: www.adobe.com/content/dam/Adobe/en/customer-success/pdfs/ishimoto-case-study.pdf

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February 28, 2014

Support for Windows XP is ending soon

August 24th, 2001. What’s so significant about this date? On that day in history, Microsoft released to computer manufacturers the bits and bytes for Windows XP. Now after almost 13 years (which is a lifetime in this business!), Microsoft will be ending their support for Windows XP – officially, on April 8, 2014.

In conjunction with this date, Adobe will soon no longer be able to support the Windows XP operating system with Adobe Reader X and XI, Acrobat Standard X & XI and Acrobat Pro X & XI. The next official quarterly update for these Adobe Reader and Acrobat versions (which is expected May 2014) will be the last ones tested on and released for Windows XP. Once that quarterly update is released, Adobe’s official support for Windows XP will come to an end too.

Now, it’s important to note, that you can continue to install and/or use Adobe Reader and Acrobat on Windows XP if you wish to, even after the official support ends. But again, this means that any updates or patches for Adobe Reader and Acrobat will no longer be tested or supported on Windows XP. In addition, Adobe will not provide technical support for problems specific to running Adobe Reader or Acrobat on Windows XP. This is also applicable to our enterprise customers who have purchased maintenance/upgrade and support plans, and/or have a contract that entitles them to maintenance/upgrade and support from Adobe.

You can find information on Microsoft’s Windows lifecycle here. Or if you have questions for us or the wider community of users and experts, you can post those to the community forums for Adobe Acrobat. Adobe Acrobat continues to integrate with Microsoft software in many useful and powerful ways. If you’d like to check on which versions of Microsoft Office your installation of Acrobat works with, head on over to the compatibility matrices here.

So long, Windows XP! But it’s time for all of us to invest our energies in newer technologies and deliver amazing products and experiences with them.

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6:59 PM Permalink
February 19, 2014

Changes to Shared Reviews & Form Data Collection

In January 2014 we announced that Workspaces on Acrobat.com will be retired next year (in January 2015). As a result of this change, Adobe’s online services at Acrobat.com will no longer be an option for hosting Shared Reviews with Acrobat versions 9, X and XI; it will also no longer be an option for collecting forms data in Acrobat versions 9 and X. You will notice the change in Acrobat when we publish the next quarterly update, which is expected on May 13, 2014.

To be clear, neither of these capabilities are being removed from Acrobat: you can still conduct Shared Reviews and you can still collect PDF form responses. Instead of using the Acrobat.com option, however, you will need to use your own internal server (such as a SharePoint workspace, a network folder, or, for Shared Reviews, a web server). You can also collect comments and form responses via email. In addition to the existing PDF forms functionality in Acrobat, Adobe FormsCentral is a fantastic way to collect responses for both PDF and web forms.

If you have questions about conducting Shared Reviews or collecting form responses with your own server, you can visit our Acrobat community forum: http://forums.adobe.com/community/acrobat. There are also Acrobat XI quick start guides available to help you get started with shared reviews or forms data collection. For other versions of Acrobat, check out the tutorials at AcrobatUsers.com.

If you’ve got questions about how this change will affect you, you might want to take a look at our Workspaces Retirement forum. You can read the FAQ about this transition and post any questions you might have.

To stay up to date with the latest news on this front (and others), subscribe to this blog by entering your email in the pod to the right. We’ll be posting here soon about some updates and enhancements you can expect in the coming weeks and months, and you can be one of the first to know about them!

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