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Posts tagged "IT"

August 6, 2013

Top 10 Reasons To Use PDF Instead of Word, Excel or PowerPoint

Working with PDF formats allows professionals to edit, share, collaborate and ensure the security of the content within digital documents. Now, the PDF can do that much more. Here is the top 10 hit list of why it is the best format.

 

1)    PDFs are Universal.  Editing documents in Word can be easy and useful, but if you save a Word document on a Mac, it may not visually transfer properly to a PC; whereas PDFs are viewable on any device.

2)    Trusted Security. Even legal professionals trust PDFs as their preferred file format. According to Legalscans.com, for an electronic document to be admissible in a court of law, it must be created in a file format that cannot be altered without leaving an electronic footprint. PDFs satisfy that need.

3)    Quick and Easy to Create. Whether working with Word, Excel or PowerPoint, documents are easily converted into PDF, and with Adobe Acrobat XI you can easily convert them back if need be.

4)    Decreases File Size. Professionals can convert any file into a PDF without sacrificing quality. You can even merge multiple documents, such as spreadsheets, photos, and presentations, into a single PDF file.

5)    Reading is Free. Most PDF Readers, including Adobe Reader, are free to the public.  This ensures that anyone you send the file to will be able to see the full version of your document.

6)    Interactive Documents. To create a fully interactive experience, the latest version of Adobe Acrobat allows you to add hyperlinks, rich media, music, movies, and many other advanced features to your PDF.

7)    Mobile Access. Adobe Reader is available on any device, so people can read your PDF files anywhere they want, while still accessing a lot of the same functionality they would get on a desktop. 

8)    Completely Searchable. Users can easily find what they are looking for through a quick search. PDF documents can even be organized with a table of contents that link all sections to the appropriate pages in the file.

9)    Password Protection. Many industries deal in sensitive material or intellectual copyrights that need an even higher level of security.  The password protection option allows both recipients and those receiving the file to know that their information is secure.

10) Document Analytics. Recipients can also view who has access to the information. If the password is breached, the appropriate actions can easily be taken.

Bonus) Collaborating with Teams.  Colleagues can markup and comment on documents, leaving you in control of editing the original, even if they only have Adobe Reader.

 

We know there are many more reasons why you use PDFs, so let us know your number one reason for using PDFs in the comments below.

 

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5:55 AM Permalink
June 26, 2013

Standards at Adobe: Alignment of Adobe-Approved Trust List (AATL) and EU Trust List (EUTL)

Within Europe and indeed elsewhere, digital signature technology is a valuable tool for conducting secure transactions via electronic documents. For years now, Adobe has invested in making such technology readily available to all citizens through the free Adobe Reader and Acrobat. This includes working with the European Telecommunications Standards Institute (ETSI) to develop the technical specification for PDF Advanced Electronic Signature (PAdES) – that was incorporated into Adobe Reader and Acrobat in 2009 – and developing the Adobe-Approved Trust List (AATL). The AATL that is also part of the hundreds of millions of instances of Adobe Reader and Acrobat out there today helps ensure qualified certificates issued by Certification Service Providers can validate digital signatures without having to always manually import and manage certificates (although that option is still possible).
Trusted Certificate Settings dialog box in Adobe Acrobat XI
The Standards team at Adobe see the next logical step of this technology to be the integration of the EU Trust List into Adobe Acrobat and Reader software. To help explain this to our customers and followers, and what ETSI’s June 19 announcement of Trusted Lists means, check out this article written by Adobe’s Steve Gottwals, Group Product Manager and John Jolliffe, Senior Manager for European Government Affairs.

As always, if you have any comments or questions, please let us know.

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5:54 AM Permalink
June 21, 2013

Adobe Reader and Acrobat 11.0.3 update and signature field detection

In the Adobe Reader and Acrobat 11.0.03 patch, we introduced the signature field detection capability which identifies documents that the user may need to sign. Unfortunately, the signature field detection algorithm is finding some false positives and displaying the signature field detected message when it should not. We have been following the discussions on our user forums, and understand the inconvenience it has caused for some users who encountered falsely identified documents. We do apologize.

Users can quickly hide the message bar that appears for a document by clicking the icon on the left of the message bar. IT professionals and others familiar with working with registry settings can follow the instructions provided in the version 11.0.3 release notes to disable this message.
Message bar for signature fields detected
We are diligently working on improvements for the signature field detection accuracy. We are also planning to add the ability for users to turn off the signature detection message more easily. We hope to bring the improvements to you soon. Stay tuned.

9/10/13 UPDATE: The auto-detect signature field feature is disabled by default. Please see 11.0.04 Update Release for more info: http://www.adobe.com/devnet-docs/acrobatetk/tools/ReleaseNotes/11/11.0.04.html#elevenzerozerofour

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2:40 PM Permalink

Adobe Reader and Acrobat Cleaner Tool update now available

Most desktop software applications rely upon a number of components within and beyond the operating system. For this reason installing, updating, and uninstalling these applications should go smoothly, and most do. On rare occasions a user may not be able to complete these tasks due to some registry or file conflict or permissions issue on the machine.

The Adobe Reader and Acrobat Cleaner Tool for Windows is designed to help IT and support professionals fix such issues and enable the successful installation of subsequent new installs or updates. It does so by removing standalone installations of these products (for version 9 and higher), including removing corrupted files, and removing or changing permissions on registry entries, even after a standard uninstall. The tool also provides options for removing problematic Acrobat items only while leaving Adobe Reader untouched, and vice versa, so that workflows are not broken. Additionally, it has both a user interface and command-line mode, both of which are documented.

You can download this tool for free from the Enterprise IT Tools for Adobe Acrobat and Reader page
on Adobe Labs. Please note that although we are releasing these tools free of charge, like other technologies on Adobe Labs, they do not come with an official support program.

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5:56 AM Permalink
May 17, 2013

Adobe Customization Wizard XI update now available

You’re an IT professional. You’re responsible for ensuring software deployment happens correctly, securely and consistently. You may be responsible for configuring and then locking down what users can do on their machines. You may even be responsible for making sure the boss can update their “I like to appear in the background on TV” fan page wherever they may be. If all that sounds like your area of expertise (although you might want to find someone else to help with your bosses online and public habits), and if Adobe Reader XI and Acrobat XI are on the list of software applications that need to be installed on several (sometimes tens of thousands) desktops, then you need to get to know the Adobe Customization Wizard. The Customization Wizard allows you to configure and lockdown the Adobe Reader XI* and Acrobat XI* installation options prior to deployment via a simple UI. Sure, you could tweak installation tables and plist files, but this free tool makes all that work so much easier and faster. What kind of options are we talking about here? Not just things like pre-accepting the license agreement, or which features get installed, but also powerful controls such as configuring and locking down the many application security controls, tweaking preferences, including custom Actions and Tool Sets, determining how the software should be updated, and much more.

Adobe Customization Wizard for Adobe Reader and Acrobat 11

 

You can get all the juicy details on the Customization Wizard from the documentation that is part of the Enterprise Toolkit for the Acrobat family. Speaking of updates, the Customization Wizard was just updated itself with numerous bug fixes for installation configuration to help deployments go that much smoother. You can download the Customization Wizard for Windows and Mac OS X. If you have any questions about Customization Wizard, then feel free to send us a comment here or better yet, post to the Acrobat and Reader Enterprise Deployment forum. * Customization Wizard is also available for Adobe Reader X and Acrobat X too. If you need to configure those versions, please use the version of Customization Wizard specific to that Acrobat family version.

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12:38 PM Permalink
May 14, 2013

Adobe Reader and Acrobat Quarterly Updates Now Available

Adobe has released security updates for Adobe Reader and Acrobat XI (11.0.02) and earlier versions for Windows and Macintosh, and Adobe Reader 9.5.4 and earlier 9.x versions for Linux. You can update your system to the latest versions from the built-in updater or by downloading the patch from the Adobe website. IT professionals can get more details on the update and deploying it from the Enterprise Toolkit for Acrobat products.

For more details please review the official security bulletin.

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2:16 PM Permalink

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