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Posts tagged "PDF"

June 9, 2014

A New Era for IT

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Is your IT department stuck somewhere between the old era of IT and the new ? If so, you’re not alone. Business is becoming increasingly digital with mobile devices, web applications and cloud computing. IT must now develop systems focused on accelerating new business processes. New IT breaks from the old model of ‘systems of record’ to a new model focused on a system of engagement.

Systems of engagement turn computing power inside out, directing it away from data and records and pointing it squarely at the user experience. These new systems design processes that allow for greater efficiency and effectiveness, removing bottlenecks created from the old systems of record.

Accordingly, as the volume of business transactions and contractual commitments continues to escalate, a bottleneck has been created in companies that still use manual signatures. Manual signatures slow down processes and add cost without adding value. Electronic signatures are a perfect example of a digital solution that has significant business benefits and propels a company into the new era of committed user experience.

Geoffrey Moore, renowned author (Crossing the Chasm), speaker, and business advisor explains in a new whitepaper titled “Electronic signatures: Removing the last bottleneck to productive digital transactions” how every business activity is being transformed by digital interactions, especially electronic signatures. This is forcing industry after industry to confront the technology adoption life cycle once again.

Moore takes a look at electronic signatures from an IT perspective, discussing the lines of business that have high contract volume and would benefit from implementing e-signatures the most – sales, sales operations, HR and finance.

We invite you to check out his excellent whitepaper here. Our VP of EchoSign, Jon Perera, interviewed Moore to ask him about the technology adoption life cycle and how businesses can successfully usher in the new era of IT. Watch the video here.

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10:00 AM Permalink
June 3, 2014

Top 5 Ways Acrobat XI Makes It Easier to Do Great Work

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You already know Adobe Acrobat provides more than just secure document solutions. But Adobe Acrobat XI goes beyond PDF perfection to streamline all of the ways you work, so you can work faster and more efficiently.

Acrobat XI is loaded with ways to help make your day easier and your work topnotch. So we put together our ‘best of’ playlist to give you the top 5 ways Acrobat XI is your partner in working smarter, better and faster:

1. Recycle – you  can convert to PDFs in a few seconds and reuse your important information in only a  few clicks. PDFs can be converted into editable PowerPoint, Word, and Excel docs.You can save your fonts and formatting, not to mention your precious time, effort and sanity.

2. Edit – easily update documents. Change text, fonts, cut paragraphs, or adjust images without the original files using a new point-and-click interface. Resize, replace, reuse, and adjust on the fly.

3. Create a PDF form + gather data – whether you start with a scanned paper form or a simple form made in Microsoft Word, Excel, or another application, turn it into an intelligent PDF form. Coupled with Form Tracker, you can collect data digitally from your customer, partner or employee. Distribute your PDF forms in the morning: collect responses and analyze results at lunch.

4. Share – now you can create and email PDFs that are easily viewed on any device and still look like the original. Turn your hard work into PDF files anyone can reliably view with free Adobe Reader.

5. Combine – you can take multiple files and make one well-organized PDF that’s easy to email and understand for a clean, final, easy-to-share finished report, spreadsheet or presentation.

 Check out Acrobat XI for yourself and start making your own top 5 list! Get a free 30 day trial  or buy now on Adobe.com.

*Subscriptions to Acrobat Pro and Acrobat Standard include online services only when purchased in select countries. 

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May 22, 2014

Destination: Acrobat

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This summer nearly 45 percent of Americans will take a well-deserved vacation. While work doesn’t stop just because you are out of the office, you can take advantage of travel time to wrap up last minute to-do’s, so you can spend more time enjoying your final destination (we’re hoping a nice, sunny beach).  To help you prep for your upcoming vacation, here are some ways to easily power through your work remotely. Just don’t forget to unplug and relax once you’ve arrived.

When you subscribe to Adobe Acrobat XI Pro, you can access online services, such as Acrobat.com, that make it easier to work anywhere. You’ll never be without the files you need or the tools to edit them with the new features available on your mobile device:

  • Quickly convert any document, image, or scan into a PDF file that anyone can open and view using free Adobe Reader.
  • Save PDFs as Microsoft Office files. Preserve fonts, formatting, and layouts, too.
  • Save documents, images, and PDFs on Acrobat.com. Access and share them from anywhere.
  • In a browser, merge and organize multiple documents, spreadsheets, web pages, and more in a single PDF that’s easy to share.

Activate a free Acrobat.com account and relax on time spent away from the office knowing you can access PDFs and other documents you need from your mobile device if a work emergency may pop-up.  Acrobat.com makes it simple to search, filter, and sort your files so you can find what you’re looking for faster to save more time for the beach or whatever destination you’re in.

Does your company use SharePoint? Improved SharePoint integration gives you better control when working with shared PDF documents stored on a SharePoint server.  Access files stored online with Microsoft Office 365 and extend access to SharePoint files to Mac OS in addition to Windows devices. Support for advanced metadata types also lets you better categorize documents.

Let Acrobat ease the pain of working remotely. Free up more time with our seamless, time-saving functions to spend more time with the people you love, in the places you love. Don’t forget, you can always access PDFs on our Reader Mobile App for Android or iOS devices. It’s free, it’s easy, and it’s mobile.

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10:35 AM Permalink
May 1, 2014

A PDF File with a View

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Over the past few months, we’ve seen questions pop up on our social channels asking: “How do I control how my PDFs look when I open them in Acrobat or Reader?” So if you have been asking yourself the same question—you’re not alone. Depending on how you want to view your files, there are many options you can choose to make sure a PDF file never appears so large you can only read one letter at a time or so small it would take a magnifying glass to decipher anything. No matter what your need is, we can bet there is a zoom option just right for you.

Change the default page layout (initial view)

  • You specify the default initial view settings in the Preferences dialog box.
  • In the Preferences dialog box under Categories, select Page Display.
  • Open the Page Layout menu and choose Automatic, Single Page, Single Page Continuous, Two-Up, or Two-Up Continuous.

Note: The PDF opens with the page layout specified in Preferences unless a different page layout is specified in Document Properties (File > Properties > Initial View). The Document Properties setting overrides the Preferences setting. If using Document Properties, be sure to save and close the document for the change to take effect. Acrobat users can change the initial view, unless security settings prevent changes. Reader users cannot change the initial view.

Change the default magnification

  • In the Preferences dialog box under Categories, select Page Display.
  • Open the Zoom pop-up menu and choose a default magnification level.

These default zoom tips only scratch the surface of different ways to view your PDF. For more options and information, please click here.

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8:35 AM Permalink

The Modern Workforce: Are You Ready?

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Would you consider your IT department to be a “fast-mover?”  In this day and age, IT departments are challenged with quickly meeting the technology and performance needs of a new millennial-driven workforce.

We wanted to know just how large the gap truly is between worker expectations and IT requirements. We wanted to understand what “fast-moving” IT decision-makers are doing to close that gap and better align people and technologies.

So, in order to dig a little deeper, we teamed up with GigaOm Research to learn more about the habits and preferences of the modern workforce (workers ages 18-34) and IT professionals.  After surveying more than 1,200 workers and 600 IT decision-makers, we pulled together the first of three whitepapers aimed at helping technology decision-makers better understand the growing needs of this new  workforce. The whitepaper describes how IT can answer the call during a current climate of rapid change in communication and collaboration technology.

Here’s a snapshot of what we found in part 1 of 3 of our series “The Modern Workforce.”

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For the whole story, download the first whitepaper (for free) here.

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8:00 AM Permalink
April 3, 2014

Digital Spring Cleaning Checklist

Spring is finally here! We survived the onslaught of polar vortexes, heavy snow, hard rain and traffic delays—and now an end to the brutally cold is officially in sight. Just as spring cleaning refreshes the home and rids it of clutter, we thought we’d try a different spin on this yearly ritual. If you organize your computer like we do (and we use the term “organize” loosely here), your desktop is filled with PDF files you haven’t opened in months, or multiple, redundant copies of files that are taking up valuable space. Here are few ways we’re digitally cleaning up our filing system in the spirit of springtime:

Cleaning Tip #1: You have a bunch of similar files (but different file types) and you want to combine them all into one file for easy storage and access. Easy. With our drag and drop feature you can merge and organize documents, spreadsheets, images, emails, web pages, and more in a single PDF file that’s easy to share and simple to search.

Cleaning Tip #2: Why store documents on your computer when you can stash ‘em in the cloud? Acrobat.com lets you keep your files organized, and even lets you access them across locations and devices through Acrobat XI, Adobe Reader, and the Adobe reader mobile app for Android and iOS. This accessibility will make doing business from anywhere as easy as a spring breeze.

Cleaning Tip #3: When working with so many documents, it can be easy to lose track of what, exactly, you’re trying to accomplish with each one. Prepare PDFs consistently and make sure you never miss a step by creating an automated Action to complete PDF preparation tasks quickly and correctly every time. You can even create an Action to make your documents archive-friendly, helping you get them off your desktop easily.

Cleaning Tip #4: Being organized means knowing where your files are, but also knowing what’s in them. Make PDF files easily accessible so you can navigate longer files quickly and always find what you need—even when it’s way back on page 147. With tagged PDF files you can make your documents easy to navigate and, as an added bonus, accessible to people who might be reading your document with a screen reader for assistance. Once tagged, use structured bookmarks to create various TOCs and navigation techniques to make finding content in a PDF as easy as picking daisies!

Cleaning Tip #5: We’ve seen PDF files get as big as 92,000 pages. To avoid wasting time sifting through “junk” in your files, extract only the pages you need and combine them in a separate PDF. This way, you can create a go-to master PDF that will save you time and sanity.

Don’t be stubborn like Mother Nature has been this year. Spring cleaning results are well worth the effort put in, and help provide a fresh start for better (and warmer) days ahead. If you’ve caught the spring cleaning bug and just have to know what else you can do, visit the Acrobat Community to learn more about all the time-saving features we have to offer.

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8:02 AM Permalink

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