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Posts tagged "PDF"

January 29, 2014

Super Fun Acrobat Features to Help you Celebrate the Big Game!

The first Sunday in February is practically a national holiday in America. Die-hard footballs fans to casual viewers across the nation all come together to watch the big game, do their finest side-line officiating, and make their best attempts at predicting the final victor and score! With the teams locked down for this year’s matchup, we at Adobe want to make sure you are prepared for the big show down. Below is a list of how-to’s we created to assist you in anything you might be putting together for your big party or office pool.

  1. Create custom party invitations using Acrobat Pro: Whether your customizing your invitations using an inside joke or including a picture from your party the year before, rest assure you’ll be able to change images, resize, or reformat with Acrobat no problem.
  2. Add a personal touch to invitations by including your signature: A custom stamp of your signature not only makes it fast and easy to sign forms without printing them, but also lets you add a personal touch right to the very last detail.
  3. Distribute invitations using Acrobat.com: Guests will appreciate your green efforts  while  you save time and money creating invitations electronically.
  4. Send your PDF invitations electronically using Gmail or Yahoo:  All of your friends use Gmail or Yahoo webmail accounts? Not a problem. Send them directly from Acrobat.
  5. Collect money for your office or family pools: Have a PayPal account? Collecting money for an office pool has never been easier when you use Adobe Forms Central.

No matter which team you root for, Acrobat XI makes game day party prep easy.  To explore more ways to use Acrobat XI, click here.

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11:28 AM Permalink
November 27, 2013

11 things to be thankful for in Adobe Acrobat XI

Happy Thanksgiving, all you turkeys! We hope you’re all ready for tomorrow; we bet all the pies have already been made, and the turkey is basting, and… oh, who are we kidding? We bet you’re all still at work, trying to finish up those last few lingering tasks before heading out the door (and we know that because that’s what we’re doing, too) – but your mother has already called three times today just to “check in”, your sister-in-law is asking you to please leave the dog at home this year, and Aunt Mildred wants you to bring your famous chutney. Forget the chutney, we’ve got to get these document reviews done today!

Luckily, we’ve got Acrobat XI on our team. As long as we’re going to be feeling grateful this week, we thought it would be a good time to make a list of some of the things in Acrobat XI for which we feel grateful every day; each of the items on this list links to a tutorial, so feel free to click around to learn how to save time. We think you’ll feel pretty grateful yourself when you get to Aunt Mildred’s house with your famous chutney – on time for once.

  1. Create a portfolio to show off your personal and professional digital work
  2. Design a self-signed ID or digital signature and explore all your digital ID options.
  3. Break a PDF into parts or separate files
  4. Build a button that creates a new page
  5. Add text markups to any PDF file
  6. Send PDFs to others directly within Acrobat using Webmail
  7. Combine PDF files in a portfolio
  8. Insert pages into a PDF
  9. Add attachments to a FormsCentral Form
  10. Use online collaboration with forms or surveys
  11. Protect PDF files using the Protection Panel

For more tips, tutorials and how-to’s please visit the Acrobat User Community Website.

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7:31 AM Permalink
October 7, 2013

Adobe Acrobat and Adobe Reader Printing Tricks and Tips

Do you still do any old school printing jobs at work or at home? You know, putting some brand new white sheets of empty space into a paper tray, clicking “Print” and letting the ink cartridge paint your creation before the big, clunky machine spits out your document? Yes, it’s 2013 and it seems like most things exist only on your computer, phone or tablet. However, we know some of you still need to print out PDF files on paper. To those folks, this blog post is for you! Below are a few printing tasks and tips that will help you with your everyday PDF file printing.

 

Print in black and white

You don’t have to use valuable and potentially expensive color ink on a print job, especially if you’re printing the rough draft of a file. You can print a color PDF in shades of gray (also known as grayscale or composite gray). In the Print dialog box, enable Print In Grayscale (Black and White).

 

Print multiple pages on a sheet

Save even more space when you print a long document. You can print more than one page of a PDF onto a single page for easy and fast reviewing. Printing multiple pages per sheet is also called n-up printing (such as 2-up or 6-up). You decide how the pages are ordered, either horizontally across the page or in vertical columns.

 

Print a document’s comments

If you are reviewing a PDF file, you may want to make comments or use sticky notes. A sticky note has a note icon that appears on the page and a pop-up note for your text message. You can print these mark-ups as part of the document, or print them separately. To print them with your document, here are the options you’ve got:

 

To print a summary of the comments:

In the Comments and Forms area, click Summarize Comments.

 

To print all drawing markups:

In the Comments and Forms area, choose Document and Markups.

 

To print comments on a page:

  1. Open the Preferences dialog box, click Comments category on the left, and select Print Notes and Pop-Ups.
  2. Deselect Hide Comment Pop-ups When Comment List Is Open.
  3. Open the pop-up comments that you want to print.
  4. Adjust their placement on the page so that they don’t overlap or spill off the page.
  5. Click the Print tool .
  6. In the Comments and Forms area, choose Document and Markups.

 

Print on both sides of the paper

 

Want to save a bit of paper? Makes good economical and space saving sense (and it’s eco-friendly!). You can print double-sided if your printer has a double-sided (also called “duplex printing”) feature. This kind of feature is controlled by the printer driver, so it will only be available in your printer-specific dialog box, not the Adobe Acrobat or Adobe Reader print dialog box. You can find this feature by clicking the button marked “Printer…” in the Print dialog box that pops up when you’re printing your PDF file from Acrobat or Reader. From there, if your printer allows it, you can enable “Print on both sides of paper”, and choose an edge to Flip.

 

Print a portion of a page

 

Don’t need to print the entire PDF file? In fact, you don’t even need a whole page of the document – just a part of one page. Try this! Use the Snapshot Tool (Edit > Take a Snapshot) to select just the area you want to print. The area can be text, graphics, or both. You can print the selected area full size or resize it to fit the paper.

  1. Choose Edit > Take a Snapshot
  2. Draw a rectangle to select a portion of a page
  3. Choose File > Print
  4. In the Print dialog box, click Selected graphic.

 

These tips only scratch the surface of different ways you can print a PDF file. For more options and information, please visit this link.

 

Finally, we understand that in some cases, you may just simply be having an issue with getting your PDF file to just print. We also have resources you can use to troubleshoot any and all printing problems. Try this troubleshoot page first, and if that doesn’t help solve your problem, try visiting our forums where we have experts ready to answer your question.

 

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5:45 AM Permalink
September 18, 2013

5 time-saving PDF tips that really work

Now that we’re past Labor Day, there never seems to be enough time in the day to get through everything we’ve got on our list. Where did those lazy summer days go?! Well, there’s no time to spend wondering. Instead, take five minutes to read through these five time-saving tips; once you start using these super handy Acrobat XI tools, we think you’ll end up with a little extra time in your work day. Here’s a choose-your-own-adventure guide to common time-wasting activities that can be fixed with Acrobat XI:

Situation #1: You need to edit the content of a PDF file, but don’t have the source documents. Do you just have to recreate the content from scratch and then convert to PDF again?!

No way! You’ve got Acrobat XI, silly. Instead of starting over, try editing the PDF content directly. When you’ve got a typo in your PDF file, just open your Tools pane and click on the Content Editing panel; you’ll see a tool titled “Edit Text & Images”. When you select it, Acrobat will highlight all the editable content on the page – all you need to do is click and type to correct an error or add copy to a document. You’ll notice lots of formatting tools in the Tools pane whenever you’ve got text selected. You can use those to reformat the content of your PDF files – without ever leaving Acrobat. The editing tools also work with pictures; rotate, crop, or replace an image altogether with the built-in photo editing tools (which you can also access with a simple right-click over the image). Don’t even TRY to tell us that this doesn’t make you feel like a ninja. We’ve been there. We know how it feels.

Situation #2: You need to create a form to put on your website, but don’t know how to code.

Creating a new form can seem scary to those of us who have never written a line of code in our lives; even if you know everything there is to know about Javascript, sometimes there’s just not enough time to design and implement a fully-functional form. How can Acrobat help? Glad you asked. Use the FormsCentral app that comes bundled with Acrobat XI Pro (or, if you prefer, sign into the service from your web browser at http://formscentral.adobe.com). It comes pre-loaded with dozens of beautiful and professional form templates that can be customized and distributed as PDF forms or on the web. All you have to do is choose the template that works best for you, customize it as much or as little as you want, and you’re ready to send it out to collect data from clients, coworkers, or customers. Again, let us just stress that there is no coding necessary. You just saved yourself a full day of pulling your hair out over a single form. Congratulations!

Situation #3: You have sensitive content in a PDF file and want to keep it safe from prying eyes, but don’t know where to start.

“PDF Security” sounds so serious, doesn’t it? Well, security is not to be taken lightly: your data is at stake! That doesn’t mean, however, that it should be difficult to secure your documents. In fact, it can be as simple as a few clicks. In your Tools pane, open the Protection panel. The first item in that panel is “Restrict Editing”; by clicking that button, you’ll be prompted to apply a password to the document to prevent anyone from making changes to the file without permission. For more stringent security, you don’t actually need to go much further; just choose the next item on the list, “Encrypt”. You can tick a few boxes to prevent viewing, printing, editing, copying… and all you need to do is choose a password. Document security can be critical, but only takes a minute or two. Now go ahead, you’ve got time to give yourself a pat on the back!

Situation #4: You need to get a signature on a contract, but think it will take forever.

Time-sensitive contracts can keep you staring at your inbox all day, wringing your hands as you wait for a new fax or email attachment with that all-important signature. Do yourself a favor and try Adobe EchoSign; you can send a document off for signature and go about your day, and be notified as soon as that document is securely electronically signed. There’s even an iOS device that you can use to collect signatures on documents with a finger or stylus! What could be speedier than mobile e-signatures? Get out and start a petition, just for the pure signing fun of it!

Situation #5: You’d like to get some comments on a document, but don’t want to spend time collating and managing all the different versions of the document people will send back.

Oh man, we’ve all been there: when more and more comments keep coming in from everywhere, all in different formats, all of which you end up typing out by hand into a single document. Hint: that process doesn’t work for you. Try using Acrobat’s commenting tools. All PDF comments are tracked in the Comments List and can be organized by author, by what page they appear on, or type of annotation (and more!). Next time you’re summarizing comments someone emailed to you, stop yourself and send that person a PDF version of the document that needs reviewing. They can add their comments and send the file back, or add their comments and export them for you to add to your own version of the document. Either way, it’ll probably save you enough time to get a few more items checked off that to-do list. Win!

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5:40 AM Permalink
August 6, 2013

Top 10 Reasons To Use PDF Instead of Word, Excel or PowerPoint

Working with PDF formats allows professionals to edit, share, collaborate and ensure the security of the content within digital documents. Now, the PDF can do that much more. Here is the top 10 hit list of why it is the best format.

 

1)    PDFs are Universal.  Editing documents in Word can be easy and useful, but if you save a Word document on a Mac, it may not visually transfer properly to a PC; whereas PDFs are viewable on any device.

2)    Trusted Security. Even legal professionals trust PDFs as their preferred file format. According to Legalscans.com, for an electronic document to be admissible in a court of law, it must be created in a file format that cannot be altered without leaving an electronic footprint. PDFs satisfy that need.

3)    Quick and Easy to Create. Whether working with Word, Excel or PowerPoint, documents are easily converted into PDF, and with Adobe Acrobat XI you can easily convert them back if need be.

4)    Decreases File Size. Professionals can convert any file into a PDF without sacrificing quality. You can even merge multiple documents, such as spreadsheets, photos, and presentations, into a single PDF file.

5)    Reading is Free. Most PDF Readers, including Adobe Reader, are free to the public.  This ensures that anyone you send the file to will be able to see the full version of your document.

6)    Interactive Documents. To create a fully interactive experience, the latest version of Adobe Acrobat allows you to add hyperlinks, rich media, music, movies, and many other advanced features to your PDF.

7)    Mobile Access. Adobe Reader is available on any device, so people can read your PDF files anywhere they want, while still accessing a lot of the same functionality they would get on a desktop. 

8)    Completely Searchable. Users can easily find what they are looking for through a quick search. PDF documents can even be organized with a table of contents that link all sections to the appropriate pages in the file.

9)    Password Protection. Many industries deal in sensitive material or intellectual copyrights that need an even higher level of security.  The password protection option allows both recipients and those receiving the file to know that their information is secure.

10) Document Analytics. Recipients can also view who has access to the information. If the password is breached, the appropriate actions can easily be taken.

Bonus) Collaborating with Teams.  Colleagues can markup and comment on documents, leaving you in control of editing the original, even if they only have Adobe Reader.

 

We know there are many more reasons why you use PDFs, so let us know your number one reason for using PDFs in the comments below.

 

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5:55 AM Permalink
July 23, 2013

Architecture firm relies on Adobe Acrobat for visual content collaboration

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Architecture clients need dynamic visual communication to help them understand the creative visions of a company like Rogers Stirk Harbour + Partners. So RSHP leverages the creative power of Adobe solutions such as InDesign, Photoshop, Illustrator, Premiere Pro, and After Effects to bring images into a compelling storyline. Plus, with Adobe Acrobat, RSHP’s architects and designers can combine all types of content into PDF files optimized for any device.

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“Rich, visual content enables us to communicate our ideas internally and with clients, resulting in stronger designs and winning bids,” explains David Liu, associate IT manager at RSHP. “We need the most powerful creative and collaborative tools available, which is why we turned to Adobe software.”

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Adobe solutions dramatically reduced operating expenses by eliminating paper and printing costs and streamlining workflows. Plus, it improved productivity by allowing RSHP to expand client access to important project details.

Learn more about Rogers Stirk Harbour + Partners and how they use Adobe Acrobat here.

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5:56 AM Permalink

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