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October 22, 2012

Part 1: Acrobat XI Tips and Tricks Series

Just in time for Halloween, we have some Acrobat XI tips and trick-or-treats (yes, we went there) for your learning pleasure.  This is the first in a series of posts where we’ll share how-to videos from the Acrobat channel on Adobe TV that offer tips on working with PDF documents and forms in the recently released Acrobat XI.

Today’s video is all about converting PDF files. Acrobat XI makes it even easier to convert a PDF file into a Microsoft Word, Excel, or PowerPoint document that you can quickly edit and reuse. Don’t be scared, check it out!


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2:08 PM Permalink
August 20, 2012

Securing and Protecting Your IP

We recently conducted a study of the challenges and expectations of knowledge workers and IT. While the full results of the study aren’t ready yet – and I’ll share them with you here, among other places, when they are – there was one finding that stood out: the majority of organizations underestimate their overall information security risk as a vast majority of workers regularly collaborate with others outside their companies.

The implications of this are enormous. Leaked sensitive information damages your competitive advantage and erodes your customers’ and partners’ trust in you. And that, of course, hits the bottom line. IT departments can choose a user-friendly, document-level security solution to protect the company’s documents, inside and outside the firewall. For their part, users need the ability to secure documents with a solution that can easily integrate into the existing IT environment. That way, everybody’s happy.

Adobe Acrobat customers deal with document-level security risks all day long. We all remember the embarrassing high profile cases in which law firms or government agencies thought they’d deleted sensitive content only to find it on the front page of the NYTimes. However, using Acrobat, Andrew Moir, a partner at international law firm Herbert Smith, says “we know that information we need to keep confidential, stays confidential.”

Adobe Acrobat lets you remove sensitive data from documents before sharing them with others. The PDF redaction tools permanently delete confidential information, while sanitization tools remove hidden information with one click. Acrobat’s Guided actions also help ensure that all team members prepare documents for distribution correctly and consistently.

You can further mitigate the risk of sensitive information being leaked by controlling access to documents. “We need to control who accesses documents and give people the assurance that the materials they receive have not been altered,” says Margaret M. DiBianca, Associate, Young Conaway Stargatt & Taylor

Young Conaway uses Acrobat to password-protect those documents with Acrobat’s 256-bit AES encryption technology to control access. The firm also sets file permissions to prevent editing, printing, or copying content. “With Acrobat, we can put controls on PDF files to limit access to information and restrict copying of data from files,” DiBianca adds. Acrobat also works with Adobe LiveCycle® Rights Management ES2 for extended rights management protection.

It’s also important to understand the role eSignatures play in security. Without an assurance that someone’s signature is the real deal, business could come to a screeching halt. That was one reason Adobe acquired EchoSign last year. With Adobe EchoSign eSignature and Web contracting services, you can send and receive digitally signed documents securely and quickly. EchoSign has been designed from the ground up for state-of-the-art ASP security. Electronic signatures are also protected by the federal ESIGN Act, which ensures that customers who sign contracts electronically are as protected as they would be had they opted for pen-on-paper agreements. You could argue the protections are even greater with digital contracts, since eSignature solutions can offer additional authentications from email, IP addresses, passwords, social network credentials and other safeguards that surpass anything possible with physical copies or fax transmissions.

What’s happening now is that Web contracting, which includes the automation of the entire contract process — from creation, collaboration, and execution to archiving and management — is quickly replacing the painful paper-based processes of the past with the advantages of working on the Web.

The main drivers of Web contracting and eSignatures are customers, partners, and internal users. Customers are increasingly comfortable conducting business via the Web and mobile devices, and they are demanding that companies move more of their customer-facing processes online. That, of course, adds a new dimension to security considerations.

So whether your security needs are redaction, rights management, access or secure e-signatures, Acrobat can provide a solution. There’s more information at the Acrobat IT Resource Center for insights into how to Acrobat can make your documents — and your IT operation — more secure.

Mark Grilli, senior director of Acrobat Solutions product marketing

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7:50 AM Permalink
May 2, 2012

The Acrobat Team Wants You!

We’re looking for a few good volunteers to take part in our prerelease program and be among the first to test the features and functions of the next version of Adobe Acrobat.

Over the years, the prerelease program has provided us with tremendous insight into what works and what doesn’t, what customers like and what they don’t like, and help finding possible bugs.

That early feedback has helped us build applications that are used by millions of people around the world in their everyday work to create compelling content across media and devices, anytime, anywhere.

You don’t have to be code-savvy; you just have to want to help. Prerelease participants have all kinds of experience.  So if you think you’ve got what it takes, and you’re interested in testing future versions of Adobe products, apply here.

Chris French, senior product manager, Acrobat

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6:00 AM Permalink
April 25, 2012

Adobe CreatePDF Now Available for Teams

We all know the benefits of solid teamwork. That’s why we’re announcing Adobe CreatePDF Team edition — the online PDF converter from Adobe that lets everyone on your team benefit from the versatility, efficiency and security afforded by PDF files. With CreatePDF, your whole staff has the freedom to print to PDF from their desktops, convert PDF files to Word or Excel, and combine multiple files into one easy to read PDF file.

CreatePDF Team edition is perfect for business and creative professionals. Now everyone on the team can convert an unlimited number of files to PDF and get special pricing with one single annual subscription. Bottom line: No one has to rely on one person to create PDF files.

What’s more, with Adobe CreatePDF you’re certain that your important documents look and stay the way you want them to because PDF files are accessible on hundreds of millions of desktops worldwide with Adobe Reader.

Annual subscriptions to CreatePDF are available in packages of five, 10, 25, 50 and 100. Prices are as low as $5.49 per user per month. You get a bonus seat at no charge when you buy a subscription. So that five-pack becomes a six-pack and so on.

With CreatePDF Team edition:

  • The more you buy, the more you save. Get a higher discount with more seats.
  • Easily add, delete or view members of your team with the Team Administrative Page.

Check out CreatePDF and give everyone the freedom to create, and edit PDF files while saving on business costs.

William Lau, senior product marketing manager, Acrobat Solutions.

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9:00 AM Permalink
October 24, 2011

Adobe SendNow: It’s Ideal for Lawyers Too

PDF for Lawyers, a popular legal blog, has just published a wonderful post on using SendNow to send files to others.  Ernest Svenson, a litigator from New Orleans, draws attention to the Detailed Tracking feature and says it’s like “having an audit trail of the fact that the documents were produced on a certain date. Litigators surely want this, and I would think that they’d happily pay the $10/month fee.”

For the full article, go take a look at the PDF for Lawyers:

William Lau

Senior Product Marketing Manager

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12:48 PM Permalink
June 3, 2011

Wanted: Your Productivity Study Questions

Digital and social technologies have raised the bar for everyday business processes, such as document creation and distribution to be more collaborative and engaging. With that in mind, next week, Acrobat Technical Evangelist, Ali Hanyaloglu will be conducting a video interview with Crimson Consulting analyst Chris LeTocq to dive deeper into the recent study, “Acrobat X a Strategic Choice for Enterprise Productivity”  and field your questions on the findings, new ways knowledge workers are working to increase productivity and improve cost savings across their organizations. 

But most of all — we’re interested in what’s on your mind and questions you might have from the study. Post your questions on the blog here or via Twitter, just be sure to tag it with #Acrobat. We’ll also be tweeting live from @Acrobat at the video shoot on Thursday, June 9, from 11-12 PT. Stay tuned here for the full video later this month.

For the full study, check it out here. For the recent blog post from the author, read on here.

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10:00 AM Permalink

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