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Posts tagged "Tips"

September 18, 2013

5 time-saving PDF tips that really work

Now that we’re past Labor Day, there never seems to be enough time in the day to get through everything we’ve got on our list. Where did those lazy summer days go?! Well, there’s no time to spend wondering. Instead, take five minutes to read through these five time-saving tips; once you start using these super handy Acrobat XI tools, we think you’ll end up with a little extra time in your work day. Here’s a choose-your-own-adventure guide to common time-wasting activities that can be fixed with Acrobat XI:

Situation #1: You need to edit the content of a PDF file, but don’t have the source documents. Do you just have to recreate the content from scratch and then convert to PDF again?!

No way! You’ve got Acrobat XI, silly. Instead of starting over, try editing the PDF content directly. When you’ve got a typo in your PDF file, just open your Tools pane and click on the Content Editing panel; you’ll see a tool titled “Edit Text & Images”. When you select it, Acrobat will highlight all the editable content on the page – all you need to do is click and type to correct an error or add copy to a document. You’ll notice lots of formatting tools in the Tools pane whenever you’ve got text selected. You can use those to reformat the content of your PDF files – without ever leaving Acrobat. The editing tools also work with pictures; rotate, crop, or replace an image altogether with the built-in photo editing tools (which you can also access with a simple right-click over the image). Don’t even TRY to tell us that this doesn’t make you feel like a ninja. We’ve been there. We know how it feels.

Situation #2: You need to create a form to put on your website, but don’t know how to code.

Creating a new form can seem scary to those of us who have never written a line of code in our lives; even if you know everything there is to know about Javascript, sometimes there’s just not enough time to design and implement a fully-functional form. How can Acrobat help? Glad you asked. Use the FormsCentral app that comes bundled with Acrobat XI Pro (or, if you prefer, sign into the service from your web browser at It comes pre-loaded with dozens of beautiful and professional form templates that can be customized and distributed as PDF forms or on the web. All you have to do is choose the template that works best for you, customize it as much or as little as you want, and you’re ready to send it out to collect data from clients, coworkers, or customers. Again, let us just stress that there is no coding necessary. You just saved yourself a full day of pulling your hair out over a single form. Congratulations!

Situation #3: You have sensitive content in a PDF file and want to keep it safe from prying eyes, but don’t know where to start.

“PDF Security” sounds so serious, doesn’t it? Well, security is not to be taken lightly: your data is at stake! That doesn’t mean, however, that it should be difficult to secure your documents. In fact, it can be as simple as a few clicks. In your Tools pane, open the Protection panel. The first item in that panel is “Restrict Editing”; by clicking that button, you’ll be prompted to apply a password to the document to prevent anyone from making changes to the file without permission. For more stringent security, you don’t actually need to go much further; just choose the next item on the list, “Encrypt”. You can tick a few boxes to prevent viewing, printing, editing, copying… and all you need to do is choose a password. Document security can be critical, but only takes a minute or two. Now go ahead, you’ve got time to give yourself a pat on the back!

Situation #4: You need to get a signature on a contract, but think it will take forever.

Time-sensitive contracts can keep you staring at your inbox all day, wringing your hands as you wait for a new fax or email attachment with that all-important signature. Do yourself a favor and try Adobe EchoSign; you can send a document off for signature and go about your day, and be notified as soon as that document is securely electronically signed. There’s even an iOS device that you can use to collect signatures on documents with a finger or stylus! What could be speedier than mobile e-signatures? Get out and start a petition, just for the pure signing fun of it!

Situation #5: You’d like to get some comments on a document, but don’t want to spend time collating and managing all the different versions of the document people will send back.

Oh man, we’ve all been there: when more and more comments keep coming in from everywhere, all in different formats, all of which you end up typing out by hand into a single document. Hint: that process doesn’t work for you. Try using Acrobat’s commenting tools. All PDF comments are tracked in the Comments List and can be organized by author, by what page they appear on, or type of annotation (and more!). Next time you’re summarizing comments someone emailed to you, stop yourself and send that person a PDF version of the document that needs reviewing. They can add their comments and send the file back, or add their comments and export them for you to add to your own version of the document. Either way, it’ll probably save you enough time to get a few more items checked off that to-do list. Win!

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5:40 AM Permalink
April 26, 2013

Top 5 Tech Blogs for IT Professionals

Look, it’s time we were honest with each other: we know we’re not your only blog. We know you’ve got plenty of other feeds popping up in your RSS reader of choice (which, by the way, can’t be Google Reader anymore – what are you all using instead?). Today, in the interest of full disclosure, we thought we’d share a few of the online resources we look at when we open up our laptops first thing in the morning. Check out our top 5 sites for techy news, reviews, and events:

  1. ZDNet- This blog is one of the best resources for IT professionals to find information about products, trends, optimization tips and more.  ZDNet has editions for 13 different geographic regions, providing you with important news from around the world, as well as local information most relevant to you.
  2. Tech Republic- This website is not just a single blog; the blogging section covers a wide scope of topics including everything from a Tech Sanity Check to CIO Insights. Definitely worth a look!
  3. The Next Web- A leading publication on internet technology, business and culture.  Their conference information alone is enough of a reason to check them out. Every two weeks they update the site with a list with all of the best conferences from around the world.
  4. CIO- Here’s another site that hosts multiple blogs; beyond that, they’ve also got a section for whitepapers, a job board, and plenty of extensive research and analysis.
  5. CNET- This is one of the top places to get extensive product reviews and the latest tech news.  Should you buy that gadget now, or wait for the new one? Odds are you’ll find an answer here.

We could go on and on about all the useful resources online for IT and tech news, but we’d rather hear from you: help us finish this list with your own favorite go-to sites. Let us know in the comments section which blogs and publications you read for up-to-date information that helps you stay ahead of the curve. We promise not to be jealous.

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6:13 AM Permalink
March 21, 2013

IT Tips and Tricks: New How-To Videos Posted

I am a very fortunate individual indeed, for many reasons, most of which wouldn’t be appropriate for me to divulge in a public place like this one. One of the reasons I am so fortunate is that I get to work with talented and dedicated people on a daily basis. Take Steve Cordero, for example. Steve has just posted three new how-to videos on Adobe TV just for IT professionals like you who need to configure, deploy, update and manage Adobe Acrobat XI and Adobe Reader XI within their organization.

Steve is one of our technical support managers, who tirelessly helps our largest customers through their Acrobat deployment needs. But he doesn’t bottle that knowledge up in some kind of magical memory store [due to international copyright laws I am probably not able to make a direct reference to a famous wizarding professor in a famous castle with a famous student wizard that stumbles across a famous magical memory store]. We’re grateful that Steve has been able to share with us all how to get things done.

The latest videos from Mr. Cordero are:

There are also many other videos within the Acrobat IT Tips show on Adobe TV to help you be successful with Acrobat XI in your organization.

Now, time for me to go back to brewing butterbeer…

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4:45 PM Permalink
October 24, 2012

Part 2: Acrobat XI Tips and Tricks Series

The second video in our series of Acrobat XI tips and tricks is all about eSignatures. With the recent integration of Adobe’s web contracting solution, EchoSign, into Acrobat XI, you can easily sign a PDF yourself electronically or getting a file e-signed by others.


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11:31 AM Permalink
November 7, 2011

IT Tips & Tricks Video Series

We are launching a new series of short videos to explain common support questions we get from IT admins. Meet Steve Cordero, Acrobat Support Engineer, who has yet to get an Acrobat problem he wasn’t able to solve. In the first 5 videos Steve demonstrates different ways to create an installer package.  Let Steve show you how to create an Administrative Installation Point   for Acrobat 10.1.

Still on Acrobat 9 and confused about the order in which to deploy security and quarterly updates?  Watch the video on creating an AIP for Reader 9.4.6. The same method also applies to Acrobat Reader 9.

Another method of creating a single installer is using a Bootstrapper. Steve shows how to modify the Setup.ini file to chain all Acrobat Updates using the command line. Whether you select the AIP or Bootstrapper method comes down to preference. While the bootstrapper method may be quicker to create, you’ll have less control should something go wrong.

If you are looking to customize Acrobat to suit your organization’s environment, the free Adobe Customization Wizard allows you to predefine features of Acrobat prior to deployment or enabled pre-deployment customization of both the installer and the installed product. Steve explains two lesser known features of the Customization Wizard:

  • First up is using the files and folders option to add plugins, redaction files or joboptions. In Steve’s demo he adds JavaScript files to an Acrobat X installation.
  • In the second Customization Wizard demo Steve explains how to predefine the users’ preferences by modifying the registry, for example security preferences you want streamlined throughout your organization. The example used in the video shows how to disable the Welcome screen in Acrobat 10.1.

Both the Files and Folders and the Registry features allow you to leverage an existing configuration via simple drag and drop or create new configurations.

We would like to receive your feedback about these clips. Did you find them useful? Do you have suggestions for topics you always wanted to get visual help with? Please leave your comments and rate the videos.


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3:32 PM Permalink

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