Where did my Previous/Next View buttons go?

Where did that button go?I was at the ISI eSolutions show recently (great event, by the way) and at lunch I sat next to a regulatory publishing specialist from a large pharma firm.

She had recently migrated from Acrobat 5 to Acrobat 7. In the course of our conversation, I discovered that her department hadn’t received any training on the transition.

Acrobat 7 introduced a new user interface and she couldn’t find the Previous View and Next View buttons.

If you are migrating from Acrobat 5 or 6 to newer version of Acrobat, there’s a good chance things will look different, perhaps a lot different to you.

In this article, I’ll talk about how to get back the Previous View and Next View buttons, and also generally discuss how to customize toolbars to save time and improve productivity.

What’s in a Toolbar?

The user interface changes between versions of Acrobat. Depending on the outcome of focus groups, product management decisions, or growth in features, Adobe sometimes chooses to move functions in or out of toolbars.

For example, here is the default toolbar after a fresh install of Acrobat 9:

The arrow above is pointing to the Page Navigation toolbar which is only showing three of the seven possible tools available:

  1. Previous Page
  2. Next Page
  3. Previous View
  4. Next View
  5. First Page
  6. Last Page
  7. Page Number

Customizing the Page Navigation Toolbar

To modify the toolbar buttons (and keep it that way for future sessions), follow these steps:

  1. Open Acrobat, but close any documents that are open.
  2. Right-click on one of the buttons such as Down Button   in the Page Navigation toolbar.
    Right click on the toolbar
  3. Choose the buttons you would like on the Page Navigation toolbar. Alternately, choose Show All Tools from this menu.
  4. The Page Navigation toolbar now looks like this:
    Expanded Page Navigation toolbar
  5. Quit Acrobat. The expanded toolbar will be available for future sessions.

Seeing Toolbars and Adding Tools

If you want to get the most out of your software, curiosity is a good trait to have!  Did you know you could do all of these things with toolbars?

See available Toolbars and open them
Choose View —> Toolbars and select a toolbar. A check mark will appear next to the toolbar name to indicate that it is displayed.

To hide all toolbars
Choose View—>Toolbars—> Hide Toolbars

To see all of the tools on all of the toolbars and show or hide as needed (Acrobat 8+)
Choose View—> Toolbars—> More ToolsMore Tools winodw
The More Tools window allows you to turn on or off any tool in one convenient window.

Working with Toolbars

Toolbars may open docked in the toolbar area or in a floating window, depending upon the way the toolbar was last used:

Docked versus floating toolbars

It’s easy to dock or undock toolbars to get just the configuration you need.

To dock or undock a toolbar

Drag the grabber bar from the toolbar into (or out of) a docked toolbar.
Docking or undocking the toolbar

Rearrange the docked toolbars
Place your cursor on the toolbar grabber bar to drag it from one position to another:
Grabber Bar

Reset toolbars to default configuration

Choose View—> Toolbars—> Reset Toolbars

Lock or unlock the toolbar area

Locking the toolbars prevents you from accidentally moving or rearranging them.

Choose View—> Toolbars—> Lock Toolbars

Curiosity = Good

Chances are that there are useful tools in Acrobat that you didn’t even know existed. Try right-clicking on any toolbar to see what other tools are available. Or, choose View—> Toolbars to see what else is available.

I’ll be blogging about the Properties toolbar in the future. If you can’t wait, you should check it out . . . it offers context-sensitive options for almost all of the other toolbars.