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November 18, 2005
Disabling 1-Button PDF Creators in Word, Excel and Outlook
Turning On/Off the One-Button PDF Creators in Word, Outlook and Excel
The one-button PDF Creators that Acrobat installs into Word, Excel and Outlook and other Office applications are perhaps the best way to create compact PDF files that offer additional features.
However, some older Document Management Systems do not offer support for the one-button PDF creators. Some large law firms use anywhere from 8-10 different macro additions s to Word, any of which could potentially conflict with the Acrobat add-ins.
If you run into compatibility issues with the one-button PDF Creators, first ensure that you are running version 7.05 of Acrobat. You can download the updates here.
Understanding "Flavors" of PDF
Most people know that Acrobat files can contain a variety of types of information: text, images, and OCR'd information.
Each of these is a "flavor" of PDF with different capabilities and issues. PDF flavors are behind some oft-heard questions I receive such as:
- Why isn't this PDF searchable?
- Why is this PDF 50K and this one is 10K?
- Why does this PDF print slowly?
- Why does this PDF look funny on screen?
- Why can't I select text from this PDF?
Not all PDFs are created equal. Some PDFs are more usable or offer benefits that other typed do no.
I'll examine the different flavors below and make some recommendations.