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The views expressed in this blog are my own and do not necessarily reflect the views of Adobe Systems Incorporated.
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December 18, 2007
Materials for Today's Communication Challenges
Although I focus mainly on two markets (Legal and Life Science), I was recently asked to conduct one of Adobe's horizontal events which are not specific to any vertical market.
The eSeminar was Today's Communication Challenges. In this eSeminar, my colleague Jim Merry and I offered a high-level overview and demonstration of what Acrobat can do for Knowledge Workers.
Knowledge Workers work in many disciplines, but have several common tasks that they need to accomplish:
- Document Preparation Presentation, and Sharing
- Protecting Sensitive Information
- Electronic Forms and Data Collection
- Electronic Document Review & Approval
The slides include many helpful resources including links to tutorials, books and more.
Read on to get to the download materials.
December 16, 2007
Adding a Thumbnail of a PDF Page to a PowerPoint Presentation
PowerPoint is a tool that attorneys use to present their arguments in mediation or the courtroom.
Since documents are a key aspect of the argument, presentations may need to include large thumbnails of key pages from the case— often from PDF files.
Several methods may be used to take turn a PDF page into an image which can then be placed into PowerPoint or other applications:
- Export the PDF as a TIFF, JPEG or other image format
- Use a screen shot utility to "grab" a portion of the screen.
- Print the PDF to a TIFF file
- Use the PDF as an OLE object
I find that the methods above are multi-step and cumbersome.
In this article, I'll show you how the Snapshot Tool can place a page thumbnail into PowerPoint in one simple step!
Read on to learn how to use the Snapshot Tool.
December 10, 2007
Cleaning up Scanned Images
I recently received this message from a legal technology consultant:
I have had several clients (and have wondered myself) why there’s no way to delete something from a PDF. For example, if I scan a document and want to delete the black marks made by the staple holes in the top left corner, I can’t do that without cropping the entire image. What is the reasoning for not including a feature that would allow me to draw a box around those staple holes and delete them from the image?
Actually, Adobe did include a feature to clean up scanned images!
You can easily clean up scanned images using the Redaction tool:
Normally, redactions appear as a black box which obscures the underlying document. Did you know that Acrobat can redact to "No Color" as well?
In this article, I'll offer step-by-step instructions for cleaning up scanned PDFs using the Redaction tool in Acrobat 8 Professional.
Using this workflow, you can easily delete staple marks, hole punches, shadows, dirt and more from PDFs.
December 7, 2007
Mark Middleton's Legal Links List
Mark Middleton— Adobe's Legal Account Specialist— maintains a list of legal-related links for Adobe Acrobat.
This "cherry picked" list has some great resources which you should check out.
Go to Mark's Legal Link List
You can also read on for a description of the list and a picture of my esteemed colleague!
December 4, 2007
Highlighting Multiple Words in a PDF Document
Acrobat has powerful search capabilities, but one feature which is lacking is persistent highlighting via search. I discovered an interesting workaround to this problem after pondering this email message from a customer:We have a fairly large case where I pulled up 7,000 pages of shift logs. I need to find select words throughout the document so I am using the word search to go through all the pages and pull out those pages that reference the word I am searching. I have some questions for you:
1) When the word search is done and I am looking at the document, all the words that I searched are highlighted in blue. However, when I print them off they are not highlighted anymore. Is there anyway to make it so those words are highlighted and will stay highlighted when I print them off and are easy to spot?
2) One of the words we are needing to search for our discovery produced over 3,000 pages. Obviously I really do not want to print off all of those pages. Is there anyway to print off a summary of where that word is on each page without printing off all 3,000 pages?
I scratched my head for a bit, but I found a great workaround which takes advantage of Acrobat 8's Redaction feature. The end result is a persistently highlighted document like this:
Read on to learn about the workaround in easy step-by-step instructions.