Create a Bookmark Report using this Free Acrobat X Action

Acrobat's Bookmark Panel

Acrobat Bookmarks are a very useful way to add navigation to a PDF document.

Acrobat’s Bookmarks Panel allows you to scroll through a list of bookmarks. Clicking on a bookmark will take you to the page associated with it.

Bookmarks can be created by an authoring application (like Word or PowerPoint) or may be created after the PDF is published.

Bookmarks are a convenient way to review documents, too. As you page through a document, just tap CTRL-B (CMD-B on the Mac) to create a bookmark.

Bookmark Reporting

Since attorneys frequently use bookmarks when reviewing documents, from time to time I’m asked:

Is there a way to create a Bookmark Report in Acrobat?

Acrobat does not offer this feature "out of the box", but with a little JavaScript magic inside an Acrobat X Pro Action, no problem!

Acrobat X Create Bookmark Report Action

The Acrobat X Create Bookmark Report Action processes multiple PDF documents and outputs a
Summary Document containing:

  • A unified report, by document, listing bookmarks in a hierarchical fashion
  • A Comma Separate Values (CSV) file which may be opened in a spreadsheet program

When you run the Action, you’ll be asked to select the files you wish to process. Then, you can choose various option in the Actions window:

Create Bookmark Report Action Window

How do I get the Bookmark Report Action?

You can get the Document Numbering Action over on the Actions Exchange on AcrobatUsers.com,

Alternately, you can download it direct below.

The PDF document you download below includes:

  1. Installation and use instructions
  2. Action (embedded in the PDF)

Enjoy!

Create_Bookmark_Report.pdf (673K)

Hint:

Right-click and Choose Save Target As . . . to save to your desktop

 


24 Responses to Create a Bookmark Report using this Free Acrobat X Action

  1. GK says:

    Hi Rick. You have a great blog!
    I have some questions:
    1. To get on to PACER and just be able to download filings, do I need Adobe Professional ($450) or will Adobe Standard ($299) be ok?
    2. To get on to PACER and e-file my own pleadings, do I need Adobe Professional ($450) or will Adobe Standard ($299) be ok?
    3.. If I buy Adobe Standard, can I later upgrade to Adobe Professional for a reasonable fee, or do I have to pay for the entire cost of Adobe Professional?
    4. What version of Adobe (9? X?) should I buy?

    Please feel free to just post the answer in the comments box, or to email it to me.

    Thanks for the help Rick!

    • Rick Borstein says:

      You only need Adobe Reader to download filings. To create a filing, you would need at least Acrobat Standard. You can upgrade from previous versions of Acrobat up to three versions back.

    • Rick Borstein says:

      You can use Reader to download filings. To create a PDF for filing, you would need Acrobat Standard. Yes, you can upgrade from Standard to Pro.

  2. Tony says:

    You are a fantastic resource. Wish I would have found you long ago.
    One complaint: why is there no email address to contact you at. Bad bad move Adobe. You provide an awesome resource and then dont give us a reliable way to reach that resource???

    Found this link on an Adobe Blog and the libnk is dead. Can you help?

    Rich consumption experience: Acrobat 9 includes a flash based UI for users to easily view/print/search their archived emails. For more details, you can look at Rick Borstein’s video demonstration in his blog posting here.

    That link does not work. Blog is here:
    http://blogs.adobe.com/acrobat/2008/08/archive_your_emails_using_acro.html

    — Rick’s Reply —
    I can’t provide tech support via email, sorry. Here’s the video you wanted:
    http://acrolaw.host.adobe.com/moviepages/create.html

  3. Peter Gauld says:

    I don’t know if this is the correct place to put a question, but here goes. I’m wondering if bookmarks can be automatically created in Acrobat 9 Pro. I start with a spreadsheet to list my discovery documents – number, date of document, description, and the pages in the electronic version where the document is located. Can I extract the number and description of the document from the spreadsheet and get them into Acrobat as bookmarks?
    —- Rick’s Reply —–
    AutoBookmark from evermap.com can help with that.

  4. Teresa S says:

    Hi Rick,

    I saw your post with your PAID & RECEIVED stamps. I would LOVE to have an article that teaches me to build a custom stamp from scratch. I have jpegs of photos I took in Office Mxx of their stamps. I want to create stamps that say:
    E-mailed (and then blank line below for me to free type text or date it)
    File Copy or just FILE
    Entered (with space for date like your paid/rec’d stamps)
    Draft
    VOID
    PAST DUE
    Completed
    Confidential
    Original
    For deposit only
    Faxed (and blank line for free text or date)
    Copy
    Posted (with space like you have on your paid/rec’d stamps for date)
    Approved
    Rush
    Sign here

    Thank you!

  5. I need help. I am trying to take a bookmark and convert it into an INDEX with the corresponding page numbers. It is very helpful electronically but part of my company still uses paper so they are taking the Adobe file they created with bookmarks and hyperlinks and trying to use it as an index cover page. You can’t print the bookmark so there is no way to print it to PDF and insert as a new page in the binder and there is no way to get the page numbers from it. I’m not sure this is doable. Please advise.
    Thank you,
    Lauren

  6. KC Perez says:

    The action for the bookmark report in Acrobat 9 listed the page numbers associated with each bookmark. I don’t see that X does this. Is the action going to be updated for X to include the page numbers? The page numbers were a really helpful feature in knowing where the bookmarks were within the document. Thanks.

  7. JIP says:

    Fantastic script—finally can do what I want, though th e .csv file came up as unusable (garbage characters, for whatever reason). Not sure I need that though. Thanks tons.

  8. JIP says:

    Is it possible to get a full print out of the bookmarks and not an incomplete summary (in cases I have long bookmarks and I want to extract them all to save them separately). The abbreviated listing is actually not as helpful as I thought. Thx

    • Rick Borstein says:

      The export to CSV function in the script should give you the entire text of the bookmark.

      • JIP says:

        I just saw your reply. What I am seeing is “attach CSV file” not “export CSV file”. Is that what you mean? WHen I try to open the attached CSV file it appears as a PDF file with the same file name/extension as the original from which I was exporting the bookmarks; and I get an error message (damaged or improper file type message). Am I doing something wrong? tx

        • Rick Borstein says:

          After running the Action, you should see a Summary document with the button “Show CSV Attachments”. Make sure the files you want to create reports for are not open first.

  9. Erica says:

    It doesn’t work for my, the file isn’t supported by anything.

  10. Kevin says:

    This sounds great, but I can’t get it to work in Acrobat X Pro.

    It runs, but when saving it tells me it can’t save to the same folder the original PDF is in. When I save it elsewhere (i.e. desktop), it creates the summary fine, but without any content.

    If I ask for a CSV, it creates a shortcut for that in the summary, but there is no CSV file attached.

    What am I doing wrong?

  11. Barry Green says:

    will this work in acrobat xi pro or is there an update for xi pro?