Posts in Category "Acrobat DC"

What Acrobat or Reader do I have?

Every so often, I get a question through my blog where it is clear that folks aren’t sure if they are using Reader or Acrobat or what version.

Although this sounds like a simple question to answer, when I’ve thought about how I would create a post to answer it, well, it made my head hurt.

Depending on how you purchase Acrobat, you will also receive access to different tracks (Classic, Continuous or potentially both). Only the Continuous track receives interim, feature bearing updates, like the ones I referred to in a recent blog post for the October 2015 release.

Fortunately, the Adobe Support folks just posted a Knowledge Base article which is extremely thorough.

Here it is!

https://helpx.adobe.com/acrobat/kb/identify-product-version.html?t1

New Acrobat DC October Update introduces Tabbed Interface and More

Earlier this week, we shipped the Adobe Acrobat DC 2015 (October release). This new release includes some really nice new features.

Below is a run-down on just a few of the features, but you can click here for a complete list.

Tabbed Interface

I love this new feature! Acrobat now groups your documents into tabs like your web browser:

01_tabs

If you don’t like the tabbed view, you can turn it off in Preferences (CTRL/CMD-K):

02_tab_preferences

Better Sticky Notes

Sticky Notes work more smoothly than in previous versions and they look a bit nicer.

It’s easier now to reply to the comment in a Sticky note. Previously, you had to go to the fly-out menu of the Sticky Note to reply.

03_sticky_reply

Nice Combine Files

The Combine Files option has been updated with a nicer user interface. It’s easier now to expand or collapse the pages in a file and to delete the pages you don’t want to combine.

Just select the file and the controls appear on top of it.

04_combine

PDF Editing Improvements

Acrobat DC introduced really robust PDF editing enhancements and we’ve added more in the October Release.

In the October 2015 release, you can now select different bullet types and even convert bullet lists to numbered lists and vice-versa.

05_lists

Cool Keyboard Shortcut Guide for Acrobat DC

I came across this very nice  2015 Adobe Acrobat DC Keyboard Shortcuts Cheat Sheet on the Setup a Blog Today website.

The link is to a JPEG, but you could convert it to a PDF by simply opening it in Acrobat or printing it to the PDF printer.

Nice work, so I thought I would share it. Enjoy!

shortcut_guide

 

Acrobat DC ends the dreaded “Renderable Text” Error for Scanned Docs

Acrobat (XI and earlier) sometimes confounded legal professionals during the scanning and OCR process with “renderable text” errors.

In older versions of Acrobat, if vector text was found outside of the page boundaries, Acrobat would refuse to OCR the document. Here’s the error message you would typically see:

renderable_text_error

Over the years, I found a variety of odd PDFs from fax systems or other systems that would add vector text or graphics in odd places on the page which would cause errors. At one time, I even helped a small law firm discover that the other side had deliberately embedded vector text to prevent OCR. Ah, the games that get played in discovery, but, I digress . . .

Adobe implemented a partial resolution and I wrote about the fix for the issue in Acrobat 8. This specific fix resolved the problem as long as the renderable vector elements were found within 20% of the page boundaries. However, we still found users that ran into this issue, especially with federal court files which contained vector stamps which sometimes were placed right in the middle of the page.

The good news is that Acrobat DC is can segment image layers from text layers in existing PDFs and OCR the image layer only.

To test this, I created a text comment on top of a scanned PDF, then flattened the file. Note that the text I placed is directly in the middle of the page (see below).

OCRs Just Fine!

Acrobat OCRd the scanned image layer and the document is completely searchable.

You won’t find this listed among the Acrobat DC new features, but here’s to progress.

Well, uh, it’s almost gone . . .

You might still run into the Renderable Text error if you try to OCR a document which is completely vector-based (an electronic PDF if you will).

An example of a document that will still trigger the error when you try to OCR is a text-only document created in Word and directly output to PDF.

From time to time, a customer will send me a PDF which generates the error. I often discover that the document isn’t a scanned document at all. In that case, you don’t need to OCR the document because all the text is already searchable.

 

Acrobat DC New Feature: Tools Search

Acrobat, like other business software, has a lot of tools. In most software, you have to know where to access a tool to use it. That can be frustrating if you don’t use the tool frequently.

One of my favorite features of Acrobat DC is Tools Search. Now, you can type in the name of the tool to find it.

Here’s how it works . . .

Let’s say you have some confidential information in a document which needs to be redacted (permanently removed).

Redaction tools aren’t part of the default panels in Acrobat DC, and maybe you don’t use them very frequently.

Just click your cursor in the Search Tools field:

000_ui_start

 

Then, type a few characters of the tool name. Boom! You just found the tool!

001_search_entered

 

Even though I used Acrobat all the time, I still will search for tools from time to time. It’s fast and it means I don’t have to remember where a tool is to actually use it.