Posts in Category "Acrobat X"

Automatically Add Exhibit Numbers with a Free Acrobat X Action

Adobe Acrobat X Pro allows you to save time and standardize processes by automating routine, multistep tasks in a guided Action.

Interestingly, Actions can also be used to create new capabilities that might not be in Acrobat itself. Since Actions can be expanded with JavaScript, entirely new functionality may be added.

Recently, I worked with a developer to create and document a series of nine FREE Actions that I think have great utility in the legal market. In this article,

In this article, I’ll discuss one of these Actions— Document Numbering.

Document Numbering Action

To support your case, you may be need to create exhibits. Complex cases may have a number of exhibits. It is important to have a precise way to refer to a given page in an exhibit. For that reason, the practice is to refer to exhibit pages by both document number and page number.

For example, Exhibit 5, Page 3.

Manually creating exhibit numbering is time consuming. The Acrobat X Document Numbering Action can automate the entire process allowing you stamp many documents in a few seconds.

What does the Document Numbering Action do?

Choose Documents
Save Numbered Copies
Import the documents in the order you wish to stamp them.
Apply a stamp to the document containing the Exhibit Number. You can choose from a colored or transparent background
Choose to rename the result documents with a prefix or suffix.

How do I get the Document Numbering Action?

You can get the Document Numbering Action over on the Actions Exchange on,

Alternately, you can download it direct below.

The PDF document you download below includes:

  1. Installation and use instructions
  2. Action (embedded in the PDF)


Document_Numbering_Action.pdf (821K)


Right-click and Choose Save Target As . . . to save to your desktop


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Rick’s Guide to using Redaction in Acrobat X Pro

Picture of a page with manual redaction marks on itRedaction is the permanent deletion of data from

In the past, markers were used to black out information on documents.

These days, it simply doesn’t make sense to print out a document to redact it. The process is slow, expensive and inefficient.

Law firms, government agencies and corporations around the world rely on Adobe Acrobat to safely and permanently remove content from the data stream of the documents.

Adobe first offered redaction tools starting with Acrobat 8 and redaction capabilities have continued to improve with each new release.

New Redaction Features in Acrobat X

  1. Repeat Redaction Mark across Pages
    Useful for redacting headers and footers from documents
  2. Right-click to apply Exemption Codes
    Add case codes and privacy codes as overlay text to redaction marks
  3. Ability to apply multiple Exemption Codes
    Multiple exemption codes may be listed on a redaction mark
  4. Partial Pattern Redaction
    Use this feature to mark part of a pattern for redaction. For example, you could mark part of a Social Security Number or Credit card number. Useful for cases where you need to identify individuals in part of a case without revealing personal identifying information.
  5. Set Color and Opacity for Redaction Marks
    In Acrobat 9 and earlier, redaction marks (during review, prior to being applied) always displayed with a red border. In Acrobat X, you can set the appearance to be, for example, 50% red with no outline.
  6. Comments Panel
    The Comments Panel now indicates the Overlay Text or Exemption code for the redaction mark

So, you want to redact some files. How do you get started?

To help, I bring you Rick’s Guide to Using Redaction in Acrobat X Pro.

Topics Covered

  • Redaction Workflow
  • Adding, Previewing and Deleting Redaction Marks
  • Changing the Appearance of Redactions
  • Working with Multiple Redactions
  • Applying Redactions to permanently delete content
  • Using an Action to Automate the Redaction Process

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