Posts in Category "Bookmarks and Links"

Removing Hyperlinks from a PDF and Feature/Gotcha

Occasionally, I receive a question like this one:

Is it possible to make a document searchable but remove the hyperlinks? Even if I remove the hyperlinks from the document, [Adobe] Reader users can still click the links which open URLs in their web browser.

Legal Professionals sometimes want to remove hyperlinks from documents in discovery production. Since a link to a website is valuable, why make it easy to check out the destination? Or, perhaps your source documents have a link to a destination which is out of date. It might be easier to remove these links rather than correct them.

In this article, I’ll discuss how to remove links and a "feature/gotcha" that limits what you are able to do.

For you diehards, I also provide a workaround.

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Add a TOC to a PDF Document with Evermap’s AutoBookmark

Our partner Evermap has recently released an update to their popular AutoBookmark tool which has me really excited!

AutoBookmark ($189 or $99 each in a 5 license pack) is an Acrobat plug-in (Windows only). It adds a menu item and a panel to Acrobat. A free trial is available if you want to check it out.

AutoBookmark is my go-to Acrobat plug-in tool for managing complex projects with a lot of bookmarks and links. You can easily copy bookmarks between files, create bookmarks from headings or Bates numbers and about a hundred other features.

It’s a great tool to have if you prepare sets of linked exhibit files in complicated cases.

The latest release of AutoBookmark can (ta-da!) create a Table of Contents from Bookmarks in your document.

Adding a TOC to your PDF makes it easier to navigate and it looks great, too. It’s a requirement when creating closing binders and final document sets.

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Creating Hyperlinks in Adobe Acrobat

While I was at the ABA Techshow, an attorney showed me a hyperlinked set of documents and exhibits his firm used in mediation.

This well-organized PDF apparently scared the pants off the large insurance company at the table. The result? A million dollar payday for the client!

One benefit of creating a nicely bookmarked and hyperlinked document is that the process itself captures your thinking about the best way to present the case.

In this article, I’ll cover the basics of hyperlinking in Acrobat.

However, to set the table, I’ll also cover how to combine several documents together. From there, we’ll use both bookmarks and links to achieve the objective of creating a well organized document.

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List Bookmarks with a Free Script (Updated for Acrobat 9)

This is an update of my List Bookmarks with a Free Script article which was for Acrobat 8 users.

The new script works with Acrobat 9 and now also includes page numbers.

Legal professionals use PDF bookmarks to mark important sections. Each bookmark goes to a different view or page in the document.

Bookmarks Panel

I do hear from quite a few customers who want to create a list of bookmarks found in a PDF.

For example:

Bookmark Listing

Since Acrobat is extensible using JavaScript, you can create a bookmark listing like the one above (for free!) using the steps provided in this article.

The key is to install a tiny JavaScript sequence file which is accessed using the Batch Processing function of Acrobat 9 Pro.

Read on to…

  • Download a free, pre-built sequence file
  • Install the sequence file
  • Create a new PDF which lists the bookmarks in your file

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