I took a close look at the Acrobat 9 packaging and didn’t find any mention of EDD (Electronic Data Discovery).
Despite that, I’m hearing from more and more law firms that would like to use Acrobat to capture, review and produce email as part of a case.
A great solution is an Email Portfolio. Acrobat can convert an entire folder of email in Outlook or Lotus Notes into well-organized PDF Portfolio which lets you sort, filter and search.
The Outlook integration provide by Acrobat offers the following:
- Convert individual email messages to PDF
- Adds attachments in their native format into the PDF of the message
- Combines all of the converted messages into a PDF Portfolio
- Adds a full-text index to the PDF Portfolio
Acrobat’s email archiving feature is intended to be a personal email archiving tool, however with a bit of tweaking (and perhaps a plug-in like Evermap’s AutoPortfolio), you may be able to use it successfully to manage small EDD productions.
 |
New to Email Portfolios? Learn about the basics of Email Portfolios by watching this short movie. |
In this article, I’ll discuss:
- How to create a new User Account for production
- Setting up a “null user” in Outlook
- How to load PST and MSG files into Outlook
- How to convert email messages into an PDF Email Portfolio
- Reviewing documents in the Email Portfolio
- Producing Documents from the Email Portfolio
- Converting an Email Portfolio to a PDF Binder
- How to use Evermap’s AutoPortfolio tool to move data to a litigation support product like Summation or Concordance
Searching and Marking Multiple Words in a PDF
Legal Professionals often need to search across a large number of documents. Finding a key fact, name or term is an important part of how you will apply your knowledge to a case.
For example, recently a paralegal sent me this email:
While many folks have discovered the Search functionality in Acrobat, Acrobat 9 and below do not offer the ability to save searches or report the results.
Oddly, the only tool in Acrobat that allows you to search for terms and mark them in a PDF is part of the Search and Redact feature. This will add a mark to the page around the search term.
I wrote about using this technique in my previous article Highlighting Multiple Words in a PDF Document.
In Acrobat 9 Pro, it is possible to highlight multiple search terms using this same technique and you can do so “jiffy quick”.
But, Acrobat redactions permanently remove information!
That’s true, once you apply them. However, in this use case, we are only going to mark the words using the redaction tool, not apply them which actually removes the information.
So . . . no worries!
I’ve also included a link to Joel Geraci’s Redact to Highlight and Back, a free script for Acrobat that can convert redaction markups to standard Acrobat annotations.
In this article I’ll show you how to:
Continue reading…