Attorneys and other legal professionals use Acrobat comments and annotations to stamp their signature on documents, add highlights, circle important passages, etc.
I recently received this email message from an attorney:
I use the Stamp tool to affix a graphic of my signature to pleadings before e-filing them or sharing them with other counsel. But recipients who fail to choose to print with “Document and Markups” produce a doc that lacks my signature. So, I’ve taken to flattening them by printing to my PDF driver, but that produces a doc of embarassingly poor quality.
Acrobat offers the ability to print documents with or without comments. If you choose File—>Print, you will see the following option:
If you had a heavily commented document with lots of highlights, you may wish to print a clean copy by choosing the “Document” option.
Once you select an option here, the setting is sticky for the next time you print from Acrobat.
Unfortunately, signature stamps are also a type of annotation. If your client or colleague has recently chosen the “Document” option, the important agreement you worked on won’t have your signature.
Fortunately, there are some good workarounds:
- Flatten the document so that Stamps and Annotations become part of the document layer
- Embed your signature as an image, rather than a stamp
- Add a special “Print with Comments” button to your document.
In this article, I’ll discuss these three workarounds. Read on to learn about them.