Posts in Category "Redaction"

Changing Multiple Redaction Marks and Undocking the Comments Panel

Recently, I received the following question via email:

A word processing tech here at my firm marked approximately 75 areas for redaction on a 150 page PDF.  However, while doing the marking, he had the Fill Opacity set to 100%. The attorney would like to have other attorneys review all of the text that has been marked for redaction.  Is there a way to change the Fill Opacity on these marked areas to something else all at the same time? The attorney would like to avoid having to change the redaction properties on all of these marked areas one at a time.

Of course!

In this article, I’ll tell you how to do that and also review an interesting change in Acrobat XI that perhaps you haven’t discovered yet.

Redaction Mark Review

Using the Mark for Redaction tool in Acrobat, you can mark text, images or entire pages for redaction.

By default, Acrobat displays marked items with a red outline:

When you hover over the mark, you can preview the appearance of the applied mark:

Continue reading…

Creating and Using Custom Redaction Patterns

Acrobat 9 and X offer powerful redaction tools including the ability to search on patterns such as:

  • Social Security Numbers
  • Email addresses
  • Phone numbers
  • Dates
  • Credit card numbers

Search and Redact Screen

While the default patterns are useful, you may want to create your own patterns.

Fortunately, it is possible to add your own patterns with a bit of work. In this article, I’ll discuss how to create and add your own patterns.

Continue reading…

Rick’s Acrobat X Redaction Guide

Picture of a page with manual redaction marks on itRedaction is the permanent deletion of data from
documents.

In the past, markers were used to black out information on documents.

These days, it simply doesn’t make sense to print out a document to redact it. The process is slow, expensive and inefficient.

Law firms, government agencies and corporations around the world rely on Adobe Acrobat to safely and permanently remove content from the data stream of documents.

Adobe first offered redaction tools starting with Acrobat 8 and redaction capabilities have continued to improve with each new release.

In Acrobat X Pro, several new Redaction features were introduced:

  1. Repeat Redaction Mark across Pages
    Useful for redacting headers and footers from documents
  2. Right-click to apply Exemption Codes
    Add case codes and privacy codes as overlay text to redaction marks.
  3. Ability to apply multiple Exemption Codes
    Multiple exemption codes may be listed as overlay text on a redaction mark
  4. Partial Pattern Redaction
    Use this feature to mark part of a pattern for redaction. For example, you could mark part of a Social Security Number or Credit card number. Useful for cases where you need to identify individuals in part of a case without revealing personal identifying information.
  5. Set Appearance of Redaction Marks
    You can now set the appearance of the Redaction marks during review. For example, you can mark items with a transparent red overlay if desired.
  6. Overlay Text indicated in Comments List
    You can now view overlay text in the Comment list for quick review.

So, you want to redact some documents. How do you get started?

To help, I bring you Guide to Using Redaction in Acrobat X Pro. This article is and update of my earlier article for Acrobat 9 and offers a step-by-step guide to using these tools in your firm or organization.

In this article I cover:

  • Redaction Preferences
  • How to mark text and graphics for redaction
  • Setting common redaction properties
  • Adding Overlay Text and Exemption codes to a redaction
  • Creating a report of redactions
  • Applying redactions to permanently remove information
  • Using an Action to automate the redaction workflow

Continue reading…

Rick’s Guide to using Redaction in Acrobat X Pro

Picture of a page with manual redaction marks on itRedaction is the permanent deletion of data from
documents.

In the past, markers were used to black out information on documents.

These days, it simply doesn’t make sense to print out a document to redact it. The process is slow, expensive and inefficient.

Law firms, government agencies and corporations around the world rely on Adobe Acrobat to safely and permanently remove content from the data stream of the documents.

Adobe first offered redaction tools starting with Acrobat 8 and redaction capabilities have continued to improve with each new release.

New Redaction Features in Acrobat X

  1. Repeat Redaction Mark across Pages
    Useful for redacting headers and footers from documents
  2. Right-click to apply Exemption Codes
    Add case codes and privacy codes as overlay text to redaction marks
  3. Ability to apply multiple Exemption Codes
    Multiple exemption codes may be listed on a redaction mark
  4. Partial Pattern Redaction
    Use this feature to mark part of a pattern for redaction. For example, you could mark part of a Social Security Number or Credit card number. Useful for cases where you need to identify individuals in part of a case without revealing personal identifying information.
  5. Set Color and Opacity for Redaction Marks
    In Acrobat 9 and earlier, redaction marks (during review, prior to being applied) always displayed with a red border. In Acrobat X, you can set the appearance to be, for example, 50% red with no outline.
  6. Comments Panel
    The Comments Panel now indicates the Overlay Text or Exemption code for the redaction mark

So, you want to redact some files. How do you get started?

To help, I bring you Rick’s Guide to Using Redaction in Acrobat X Pro.

Topics Covered

  • Redaction Workflow
  • Adding, Previewing and Deleting Redaction Marks
  • Changing the Appearance of Redactions
  • Working with Multiple Redactions
  • Applying Redactions to permanently delete content
  • Using an Action to Automate the Redaction Process

Continue reading…

Redaction Tips and Techniques for Acrobat 9

Redaction is the permanent deletion of privileged or sensitive information from documents. Acrobat 8 Pro introduced a comprehensive set of Redaction tools to the product. Acrobat 9 added additional tools and capabilities.

Acrobat 9 Redaction Toolbar

In this article, I’ll discuss three tips and techniques for working with redactions in Acrobat 9 Pro:

  • Setting a preference so that redacted files are automatically renamed DOCNAME_redacted.pdf.
  • Creating a new document which summarizes redactions
  • Setting a Preference to automatically copy selected text into the Redaction Comment
Want to know how Redaction works in Acrobat?
Watch a brief
Redaction tutorial

on my Legal Movie Page.

 

Note: I’ve since published a more comprehensive article Rick’s Semi-definitive Guide to Redaction in Acrobat 9.

Read on . . .

Continue reading…

Updated Redaction Pattern Sets Available

In my Custom Redaction Pattern article, I discussed how you can create new, customized redaction patterns to find specific types of information.

Custom Redaction Patterns

In that article, I pointed out that at the time we shipped Acrobat 9, Adobe didn’t include patterns for Canadian Postal Codes or Social Insurance numbers.

Fortunately, Adobe has posted revised patterns which you can install to offer specific patterns for use in
Canada, the United Kingdom, France, Germany and Japan. (The article ID is kb405632).

The link above has all the information you need to download and install the updated patterns.

Note: If you’ve previously created custom patterns be careful. The updated pattern will overwrite your existing pattern file if you simply replace it.  Make sure you follow the instructions to rename your existing file first.

Continue reading…

Acrobat and Reader 8.13 Available: Redaction Overlay Issue Fixed

Adobe Reader 8.13 and Adobe Acrobat 8.1.3 are now available:

Product
Update Link
Acrobat 8 Win
Acrobat 8 Mac
Adobe Reader (All)

The Adobe Acrobat/ Reader 8.1.3 update addresses a number of customer workflow issues and security vulnerabilities while providing more stability.

Note: Acrobat 9.0 and Adobe Reader 9.0 do not require a security update.

What’s fixed?

The Acrobat/Adobe Reader 8.1.3 Release Notes contain an exhaustive list of the fixes.

There is one fix that has been eagerly awaited in the legal community.

Acrobat 8 sometimes did not display overlay text after redactions were applied to image-only PDFs. This was only a display issue as all information was absolutely, and securely, redacted.

I’ve written a bit more about the issue below if you’d like to read on.

Continue reading…

Acrobat 8 New Features: Redaction

Redaction is the permanent deletion of data from documents.

Documents are redacted in order to maintain privacy, censor state secrets, or protect intellectual property.

I have written about Redaction previously in this blog ( Redacting PDFs | Redaction Part 2: Something Else You Shouldn’t Do ) pointing out the dangers of improperly redacting files.

Acrobat 8 Professional now make many of the dangers and workarounds moot, so this is a welcome tool for the legal market.

NOTE: Since I wrote this original article, Acrobat 9 and Acrobat X both have included many advances in Redaction.

The new redaction tools are quite powerful. Let’s take a look…

Continue reading…

Redaction Part Two: Something Else You Shouldn’t Do

Note: Acrobat 8 Pro and up offer true Redaction tools which permanently remove information from the datastream of the document. You no longer need to use the method listed here. Acrobat 8 Standard and up offer true,  Metadata removal which can automatically detect covered up text and other problems.

See this Redaction Article for full details.

I’ve received several comments about my article on redaction advocating a different method of producing the redacted PDF.

Wouldn’t it be easier to just add mark-ups covering information and print it to the AdobePDF print driver instead of saving to a TIFF file?

Doesn’t this “flatten” the file eliminating information underneath giving the same results?

Let me state this clearly: No it doesn’t!

Read on to learn why . . .

Note: This article was written before Acrobat 8 shipped which includes built-in bullet-proof redaction tools.<\p>

Continue reading…