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23 Free Review Stamps for Acrobat

Acrobat includes a plethora of review tools, but most are not very eye catching. You want your edits to get noticed, right?

Today, I’m sharing a set of 23 stamps that I have designed. These stamps help you call attention to your edits with colorful iconography:

Stamps included

Stamps included in the file

I created the stamps using Adobe Illustrator, so each stamp is a tiny, vector file that scales and prints well. The text has been converted to outlines, so adding a stamp from the supplied file does not embed fonts in your document.

Download the Stamps File

Review Stamps.pdf

Right-click the link above and choose Save As or Save Target As to download the file to your desktop.

The Stamps file is a PDF, but it has some special properties. You must install the file for it to work as a stamp.

IOW, just opening the file won’t do you any good!

Install the Stamp File

Follow these steps to install the Stamps file.

Note that you will need to be an admin on your computer to install the file.

  1. Quit Acrobat XI if it is already open.
  2. Copy the Review Stamps.pdf file to the User Stamps folder:
    • WIN 7 or WIN8
      C:\Users\USERNAME\AppData\Roaming\Adobe\Acrobat\11.0\Stamps
      MAC OSX
    • /Macintosh HD/Users/USERNAME/Library/Application Support/Adobe/Acrobat/11.0/Stamps/

The folders might be hidden . . .

These folder locations may be hidden on your computer, so don’t freak out if you don’t see them at first.

Here are some tips for finding them:

WIN: Open an Explorer window and paste the path into it. Change the USERNAME to your user name and hit enter.
MAC: Open your Home folder, then go to the View menu and choose Show View Options. Check Show Library Folder.

On the Mac, you will need to show your Library folder

On the Mac, you will need to show your Library folder

Another way to find the Stamps folder

An alternate way to find your stamps folder is to have Acrobat tell you where it is located. You can do this from the JavaScript debugger. Here’s how:

  1. Hit CTRL-J (Win) or CMD-J (Mac)
  2. Enter app.getPath(“user”, “stamps”);
  3. Hit CTRL-ENTER (Win) or CMD-Enter (Mac) to see the stamps path
Use the JavaScript debugger to find the stamps folder

Use the JavaScript debugger to find the stamps folder

Using the Stamps

This part is easy!

  1. Open the Comment pane
  2. Click the Stamp tool
  3. Choose the Review Stamps category
  4. Choose the stamp to place on the document

Using the Stamp

A few tips for using Stamps

Add a Note to your Stamp

After adding the stamp, double-click it to add a note:

Double-click the note to add a sticky note to it.

Double-click the note to add a sticky note to it.

Keep the tool selected

04_keep_selected

This option will keep the Stamp tool selected, but you will need to select the individual stamp needed.

To keep the Stamp tool selected, right-click on it and choose Keep Tool Selected:

Sizing Stamps

Stamps may be sized. Just click and drag to size as you apply them. Or, select the stamp later and drag the handles to scale it.

Stamps may be rotated. After applying the stamp, find the rotation point and drag to rotate the stamp:
05_rotation_point

List View for Stamps

If you don’t like the gigantic list of stamps with preview, choose “Show Stamp Names” from the Stamp menu to use a slim, text only list:

Choose this option to see a text-only list of stamps

Choose this option to see a text-only list of stamps

Add the Stamp Tool as a Quick Tool

Quick Tools appear at the top of the document window. Add the Stamps tool so that you don’t need to open the Comments pane.

Right-click on the Stamp tool and choose Add to Quick Tools:
09_add_to_quick_tools

010_added_to_quick_tools

Deleting or Changing the Order of the Stamps

You can re-order or delete stamps in the file.

Open the Review Stamps.pdf file in Acrobat from the your Stamps folder (see above).

Open the Pages panel in Acrobat. Note that the first page is blank. DO NOT DELETE the First page.

To Delete a stamp, select the thumbnail, right-click, and choose Delete Page

To re-0rder the stamps, drag the thumbnail of the page to a new location.

Use the Pages Panel to delete or re-order the stamps file.

Use the Pages Panel to delete or re-order the stamps file.

Need to know more about working with Stamps?

Visit the Acrobat Help page:

http://helpx.adobe.com/acrobat/using/adding-stamp-pdf.html

 

PDF Day Events in New York and Washington

pdf-day-helvetica2-126x150PDF Day is a live, all-day two-track educational event providing CIOs, IT executives, content strategists and document management vendors with the big picture on PDF technology  from top developers in the space.

PDF Day in Washington DC – December 10
PDF Day in New York City – December 11

Adobe is a Gold Sponsor of these events. If you represent a court or large law firm, this is a great event to attend.

Whether your focus is document distribution, authentication, accessibility, collaboration, content security or any other electronic document subject, the PDF Day will provide key insights, answers and new ideas for leveraging the world’s chosen electronic document file format.

Use discount code AT-PDF-DAY-THANKS-TO-ADOBE to receive 50% off the regular price of admission.

 

List Form Fields with this Acrobat XI Pro Action

Jonathan Schreiber, a very smart colleague of mine who specializes in Adobe EchoSign, asked me if it was possible to list all of the form fields in a PDF. Jonathan was developing an application to map the Acrobat form fields to a custom API for EchoSign.

If you don’t understand what any of that means, don’t worry about it. If you develop PDF forms, it can be useful to have an inventory of all of the fields. That can help you check for errors and better understand tabbing order and naming.

Oddly, although the Forms panel in Acrobat shows a list of them, there is no way to export the list.

So, I cooked up an Acrobat Action which uses a custom JavaScript to write all of the field names, in order, to the JavaScript console:

000_list_fields

You can select the text in the Console and copy it into another application or (top tip!) choose Create PDF from Clipboard in Acrobat to create a new PDF listing your fields.

Installing the Action

  1. Download the List Form Fields Action here
  2. Unzip the file
  3. Rename the action to List Form Fields.sequ
  4. Double-click the .SEQU file to import to Acrobat.

Some Set-Up

Most folks should be able to use the Action to write the form fields list to the JavaScript Console. However, it wouldn’t hurt to make sure that your JavaScript settings are set correctly so that it works.

Choose Edit>Preferences and select the JavaScript category. On the Mac, choose the Application menu, then Preferences.

Make sure your JavaScript Prefs look like this:

JavaScipt console Prefs

Using the Action

Here’s how to use the List Form Fields action:

  1. Open a PDF with form fields
  2. Open the Tools pane then open the Actions section
  3. Locate the List Form Fields action and click on itSelect the List Form Fields Action
  4. Click the Start button
    Start the Action

A few Notes about the Action

The Action works on both AcroForms (traditional Acrobat forms) as well as LiveCycle Designer (XML-based) forms.

If your organization deploys Acrobat with JavaScript turned off and locked, you will not be able to run this Action. If your JavaScript preferences are grayed out, that is likely the case.

 

 

Real Time Transcripts, Collaboration and More

Adobe® Connect™ is Adobe’s web conferencing platform for web meetings, eLearning, and webinars. My guess is that most legal professionals have taken part in a web conference which allows for computer screen sharing and collaboration. Most large law firms have access to webinar services hosted by one of the major web conferencing platforms such as Adobe Connect, WebEx, Go to Meeting, etc.

One thing that distinguishes Adobe Connect from other web conferencing tools is that Adobe positions it as a development platform. This allows our partners to create some really interesting tools that run on top of the platform to meet the needs of vertical markets.

In fact, when I saw StreamText Legal’s new add-ins for Adobe Connect, I was blown away.

Continue reading…

Acrobat/Reader 11.04 Update Fixed Signature Detection Issue

Yesterday, Adobe released Acrobat/Reader 11.04 which fixes the signature detection issue I reported in a previous post.

The update also includes improvements for Export to Excel and Word, enhances performance and fixes some bugs.

You can read the full release notes here.

The Vastly Underutilized Create PDF from Clipboard Feature

PDF from ClipboardThere are many ways to create PDF files using Acrobat, but one of the most useful might not be very well known to many Acrobat users.

I’m referring to Create PDF from Clipboard.

As the name suggests, Create PDF from Clipboard takes whatever is on your Clipboard and converts it to PDF. Amazingly, it works for just about anything you can put on the clipboard. I use this feature in Acrobat every day, sometimes several times a day.

How do I access Create PDF from Clipboard?

While it’s not hidden, you might not have run across it. The Create PDF from Clipboard feature works in both Acrobat Standard and Pro. Here’s how it works:

  1. Copy something to the clipboard
  2. In Acrobat, X, choose File > Create > PDF from Clipboard
    - or – Click the Create Button and choose PDF from Clipboard
    - or  (Windows only) type ALT-F-R-C

The instructions above are for Acrobat X, but the feature works substantially the same in Acrobat 9.

Acrobat converts the content on the clipboard to PDF and create a new, Untitled PDF document. Save the new document and you’re good to go.

How it Works and Limitations

  • Converting text on the clipboard generally preserves fonts and formatting, but not always. Results are typically like pasting text into a new word processing document and converting that to PDF. Text is laid out generically and the margins may be different.
  • If there isn’t anything on the clipboard, or if the content cannot be converted to PDF, this feature will be grayed out.
  • The content you want to convert must be in an application. You can’t, for example, select a JPEG file on your desktop and copy it to the clipboard. Acrobat won’t know what to do and the feature won’t be available.
  • Some applications don’t copy with the same quality. I noticed that while I can copy Visio objects to the clipboard, that the results are bit-mapped when converted via the clipboard to PDF.

Read on to learn about a few ways to use this feature and I’ll even tell you about a related and even more obscure way to create PDF.

Continue reading…