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Most of us are familiar with typical document sizes such as letter (8.5″ by 11″), legal (8.5″ by 14″) and ledger/tabloid (11″ by 17″).
A recent email I received made me realize that not everyone knows how to actually format their documents to match:
I have the attached document that I need to output at 14 inches wide by 14 inches high. When I print to PDF, there is not a choice for this. I’ve attached the Word file so you can take a look . . .
When I opened the document, I realized that the document was set to Letter size in landscape orientation (11″ by 8.5″). I was able to work with the customer to find a solution, so I thought I would share it here.
If you are using an Office application, such as Word, Excel or PowerPoint, you should create and edit your document at the desired print dimensions. That way, your editing process will reflect the physical page size.
When you change the page size in Word, the layout will adjust automatically and text will reflow.
Here’s how to change the page size of a document in Word. This is for Office 2013, but 2007 and 2010 versions are substantially identical.
Acrobat will convert the document to the exact page size specified in Word.
Here’s how to check. With the file open . . .
Maintaining page size is tricker when printing via the AdobePDF printer. For example, when I created a 5.25 X 7.25 custom page size and printed to the PDF printer, the output looked like this:
It is possible to maintain the PDF page size by creating a custom page size for the PDF Printer. Here’s how . . .
Note: Word and other applications may complain about margins and paper size when you go to print.. You can ignore these issues.
In my testing, the page size setting wasn’t “sticky”, at least in Word. That’s probably a good thing since I think most of us create standard letter-size and other documents.
Acrobat includes a plethora of review tools, but most are not very eye catching. You want your edits to get noticed, right?
Today, I’m sharing a set of 23 stamps that I have designed. These stamps help you call attention to your edits with colorful iconography:
I created the stamps using Adobe Illustrator, so each stamp is a tiny, vector file that scales and prints well. The text has been converted to outlines, so adding a stamp from the supplied file does not embed fonts in your document.
Right-click the link above and choose Save As or Save Target As to download the file to your desktop.
The Stamps file is a PDF, but it has some special properties. You must install the file for it to work as a stamp.
IOW, just opening the file won’t do you any good!
Follow these steps to install the Stamps file.
Note that you will need to be an admin on your computer to install the file.
These folder locations may be hidden on your computer, so don’t freak out if you don’t see them at first.
Here are some tips for finding them:
WIN: Open an Explorer window and paste the path into it. Change the USERNAME to your user name and hit enter.
MAC: Open your Home folder, then go to the View menu and choose Show View Options. Check Show Library Folder.
This part is easy!
After adding the stamp, double-click it to add a note:
To keep the Stamp tool selected, right-click on it and choose Keep Tool Selected:
Stamps may be sized. Just click and drag to size as you apply them. Or, select the stamp later and drag the handles to scale it.
If you don’t like the gigantic list of stamps with preview, choose “Show Stamp Names” from the Stamp menu to use a slim, text only list:
Quick Tools appear at the top of the document window. Add the Stamps tool so that you don’t need to open the Comments pane.
You can re-order or delete stamps in the file.
Open the Review Stamps.pdf file in Acrobat from the your Stamps folder (see above).
Open the Pages panel in Acrobat. Note that the first page is blank. DO NOT DELETE the First page.
To Delete a stamp, select the thumbnail, right-click, and choose Delete Page
To re-0rder the stamps, drag the thumbnail of the page to a new location.
Visit the Acrobat Help page:
Jonathan Schreiber, a very smart colleague of mine who specializes in Adobe EchoSign, asked me if it was possible to list all of the form fields in a PDF. Jonathan was developing an application to map the Acrobat form fields to a custom API for EchoSign.
If you don’t understand what any of that means, don’t worry about it. If you develop PDF forms, it can be useful to have an inventory of all of the fields. That can help you check for errors and better understand tabbing order and naming.
Oddly, although the Forms panel in Acrobat shows a list of them, there is no way to export the list.
You can select the text in the Console and copy it into another application or (top tip!) choose Create PDF from Clipboard in Acrobat to create a new PDF listing your fields.
Here’s how to use the List Form Fields action:
The Action works on both AcroForms (traditional Acrobat forms) as well as LiveCycle Designer (XML-based) forms.
Adobe® Connect™ is Adobe’s web conferencing platform for web meetings, eLearning, and webinars. My guess is that most legal professionals have taken part in a web conference which allows for computer screen sharing and collaboration. Most large law firms have access to webinar services hosted by one of the major web conferencing platforms such as Adobe Connect, WebEx, Go to Meeting, etc.
One thing that distinguishes Adobe Connect from other web conferencing tools is that Adobe positions it as a development platform. This allows our partners to create some really interesting tools that run on top of the platform to meet the needs of vertical markets.
In fact, when I saw StreamText Legal’s new add-ins for Adobe Connect, I was blown away.
There are many ways to create PDF files using Acrobat, but one of the most useful might not be very well known to many Acrobat users.
I’m referring to Create PDF from Clipboard.
As the name suggests, Create PDF from Clipboard takes whatever is on your Clipboard and converts it to PDF. Amazingly, it works for just about anything you can put on the clipboard. I use this feature in Acrobat every day, sometimes several times a day.
While it’s not hidden, you might not have run across it. The Create PDF from Clipboard feature works in both Acrobat Standard and Pro. Here’s how it works:
The instructions above are for Acrobat X, but the feature works substantially the same in Acrobat 9.
Acrobat converts the content on the clipboard to PDF and create a new, Untitled PDF document. Save the new document and you’re good to go.
Read on to learn about a few ways to use this feature and I’ll even tell you about a related and even more obscure way to create PDF.