This event is free to attend. You will leave with a much greater understanding of Acrobat X and/or Creative Suite 5.5 and how to get the most out of these products.

To register, click here.

Adobe Acrobat X Session	Adobe Creative Suite 5.5 Session
9:30am -12:30pm	1:30pm – 4:30pm
Registration and Breakfast at 9AM	Registration and Lunch at 1PM
Location Hyatt Regency North Dallasl 701 East Campbell Road,  Richardson/North Dallas, Texas, USA 75081 972 619 1234 Map and Directions
Click here for a detailed agenda

Bonus! Prize Drawings

We will be raffling off an Acrobat X Pro in the morning and a Creative Suite 5.5 Design Premium in the afternoon in addition to other valuable prizes chosen randomly from the evaluation forms. You must be present to win.

If you are in IT, then often a big part of your job is delivering software to end-users in your organization.

Software upgrades can be a mixed blessing—your clients want great new features, but you could do without the headache of deployment.

That’s why you’re invited to join me to learn about the new Adobe Customization Wizard X and new ways to deploy Adobe Acrobat and Reader X using SCCM/SCCP. 

I’ll be presenting a free webinar "Acrobat X Deployment" in which I’ll show you how to deploy Adobe Acrobat products—including the free Reader X—using the Adobe Customization Wizard X.

You’ll learn how you can deploy a silent installation that preconfigures serial numbers for large numbers of users, without having to reboot afterwards. See how to remove previous versions of Adobe Acrobat and Adobe Reader software. And to make life simpler for you and your clients, you can even suppress End-User License Agreements (EULA) and registration prompts.

Acrobat X Deployment 
Tuesday, January 24, 2012
10-11 AM Pacific Time

See you there!

]]> http://blogs.adobe.com/acrolaw/2012/01/it-folks-dont-miss-my-acrobat-x-deployment-webinar/feed/ 0 http://blogs.adobe.com/acrolaw/2011/12/get-reader-or-acrobat-to-work-in-chrome-compact-pdf-output-from-chrome/ http://blogs.adobe.com/acrolaw/2011/12/get-reader-or-acrobat-to-work-in-chrome-compact-pdf-output-from-chrome/#comments Fri, 02 Dec 2011 23:41:30 +0000 Rick Borstein http://blogs.adobe.com/acrolaw/2011/12/get-reader-or-acrobat-to-work-in-chrome-compact-pdf-output-from-chrome/ Google Chrome is a browser that is growing in popularity. I’ve recently switched to Chrome, myself.

There’s a lot to like about the Chrome browser:

• Fast
• Excellent bookmark handling
• Protected Mode (sandboxed) for more secure browsing and prevention of phishing attacks
• Built-in Google Sync to keep all your bookmarks synchronized across your computers

Chrome offers built-in basic PDF viewing and PDF conversion of web pages.

Nice as this sounds, Chrome can’t display every kind of PDF. When that happens, you’ll see this message

Chrome also lacks some of Reader (and Acrobat’s) navigational features such as Previous View and Next View.

Since Chrome is growing in popularity, of late I’ve received quite a few questions about PDF in Chrome:

• How do I get Adobe Reader (or Acrobat) to work in Google Chrome?
• How do I turn off the Chrome PDF viewer?
• Why does Chrome make huge PDFs?
• How do I get Chrome to print PDFs as text?

In this blog article, I’ll show you how to:

1. Use Adobe Reader (or Acrobat) as the default PDF Viewer in Chrome
2. How to create smaller, better quality PDFs from Chrome

Turning off Chrome’s Built-in PDF Viewer and using Adobe Reader or Acrobat instead

To turn off the Chrome PDF viewer, follow these steps:

1. Install Adobe Reader or Adobe Acrobat if it is not already installed
2. Open Google Chrome
3. In the address bar, type . . .
   about:plugins 
   (that’s the word about  a colon (:), then plugins
   
4. The Plug-ins Tab will open
5. Scroll down until you see either Adobe Acrobat or Reader.
   Click the Enable link

   

6. Close the Plug-ins tab and restart Chrome.

Better PDF Printing from Chrome

Chrome has some nice printing features such as a built-in page preview and an ink-saving black and white option.

Unfortunately, Chrome creates huge PDFs. In my testing on this page of my blog, the file size difference was astounding:

• Chrome-generated PDF: 11.8 MB
• Acrobat-generated PDF: 953K

On some web pages, Chrome also rasterizes the text creating image-only PDFs. This was always the case in previous versions of Chrome, but it appears to be fixed in the Chrome version I tested (15.0.874.121 m).

If you have Acrobat installed, you can instead print a compact "electronic" PDF with searchable text.

Here’s how:

1. In Chrome, go to the web page you want to print
2. Type CTRL-P to open the Chrome print preview window
3. I the lower left corner of the window, click "Print using system dialog"
   
4. In the Print window, choose the AdobePDF print driver, then click the Print button.
   

What’s the difference?

I’ve highlighted the differences below, but in a nutshell:

• The Chrome PDF is more than ten times bigger
• The Chrome PDF isn’t searchable
• You can’t select text in the Chome-generated PDF
• View quality is impacted

One feature of the Acrobat and Reader X family is support for Microsoft System Center Update Publisher (SCUP).

This tool is used along with Microsoft System Center Configuration Manager (SCCM) and allows IT adminstrators to more easily deploy Acrobat and Reader installs and updates without complicated scripting.

If your organization . . .

• Uses SCCM
• Wants to move from Reader 9 to Reader X

 . . . then the new Adobe SCUP Transition Catalog for Adobe Reader may be of interest to you.

Currently in beta, this tool allows you to use SCCM to easily update Adobe Reader 9 that is currently deployed in your organization to Reader X.

]]> http://blogs.adobe.com/acrolaw/2011/11/scup-transition-tool-for-reader-9-to-x-deployments/feed/ 0 http://blogs.adobe.com/acrolaw/2011/11/batch-printing-an-email-portfolio/ http://blogs.adobe.com/acrolaw/2011/11/batch-printing-an-email-portfolio/#comments Thu, 17 Nov 2011 18:43:07 +0000 Rick Borstein http://blogs.adobe.com/acrolaw/2011/11/batch-printing-an-email-portfolio/ Acrobat X includes an email archiving feature (see video for demo) which allows you to convert an entire folder of email into a single, searchable PDF, complete with attachments. I previously wrote about this featue in my post "Creating Email Portfolios for Small EDD Productions".

Acrobat X behaves a bit differently than previous versions of Acrobat as one of my customers found out:

One of my users is working with an email portfolio file. They open the file and want to be able to print selective content.  When they select the pages to print and go into the Print window they do not see the All PDF files or Selected PDF files. See below:

In Acrobat X, you can selectively print the current file in the file preview window. That’s a new feature, but the result is that batch and selective printing is harder to do.

In this article, I’ve got solutions for both and also a bonus solution I bet nobody thought of yet.

How to use Acrobat X to Batch Print all Files in an Email Portfolio

The trick to batch printing an email portfolio in Acrobat X is to make sure that no files are selected in the preview area. That forces Acrobat to go into batch printing mode.

1. Open an email portfolio
   A) Drag the scroll bar all the way to the bottom
   B) Drag the window splitter handle down so you can see an empty line in the list
   C) Click in the blank line
   
2. Choose File>Print
   - The All PDF files option is now available
   

How to selectively print some of the files in an Email Portfolio

In order to selectively print files in an email portfolio, you have to expand the file list so that the preview window is no longer showing. From there, you can select the files you want and print them in one operation.

1. Open an email portfolio
   – Drag the window splitter handle all the way to the bottom of the window
   
2. Select the files needed
   - You can hold down the CTRL key to select the messages you want to print, or Shift to select a range
3. Choose File> Print
   - The Selected PDF files option is now available
   

Another way to Batch Print: Convert the Portfolio to a Binder

A portfolio is a single PDF document which in turn contains other documents. A PDF Binder is more traditional; it is a single PDF document with multiple pages. The effect is to digitally staple multiple files together.

Of course, once all the pages are in a single PDF document, then printing is a breeze and adding and deleting other content is much easier.

Here’s how to convert a PDF Portfolio to a binder:

1. Close the Portfolio and any other PDFs that may be open
2. Click the Create button, then choose "Combine Files into a Single PDF . . ."
   
3. In the Combine Window, click the Add Files button.
   - Browse to your email portfolio and click the Open button
   
4. The Combine window is now populated with all of the messages from the email archive.
   - Click the Combine button to create the PDF binder
   
   

   NOTE: Files are always listed in alphabetical order. You can rearrange them by dragging them.

Where are the attachments?

The process creates a single, multi-page PDF document that also contains the attachments from the individual email messages.

This process does not convert the attachments to the original messages to PDF, but you can extract them from the binder and do that manually.

1. To view the Attachments, click the Paper Clip icon on the left side of the screen.
2. To extract Attachments:
   - Select some or all of the attachments
   - Click the Save Attachments button
   

How do I turn off that weird bar that comes up while reading PDFs in the browser?
Can I turn off Read Mode when viewing PDFs in the browser?

These are the same questions and both refer to this floating toolbar visible when viewing PDFs in the browser:

In this article I’ll explain:

• What is Read Mode?
• Why would I want to turn off Read Mode?
• How to turn off Read Mode for an individual PDF
• How to turn off Read Mode permanently via Preferences
• How to turn off Read Mode when deploying Acrobat

Acrobat X Read Mode: What is it?

When you go to a website to view a PDF in a supported browser using Reader X or Acrobat X, you will see the Read Mode toolbar:

The Read Mode toolbar is a semi-transparent toolbar which floats over the document.

If you hover over the toolbar, it appears. If you move your mouse away, it will fade out of view. You can click and move the toolbar by clicking dragging on the right or left sides.

The benefit of Read Mode is that it saves screen real estate and allows you read PDFs in the browser (or in Acrobat) with minimal distractions.

Why would I want to turn off Read Mode?

Read Mode, though convenient, is limiting. Only a few of the many options available for viewing pages is available in this mode.

How do I turn off Read Mode for an individual document?

Just click the Acrobat icon on the right side of the Read Mode toolbar to exit Read Mode.
When you do, you’ll see the full Acrobat interface within your browser window:

Turn off Read Mode for all PDFs via Acrobat (or Reader) Preferences

It’s easy to turn off Read Mode. Heres’ how:

1. Quit your internet browser
2. Launch Acrobat (or Reader)
3. Choose Edit>Preferences
4. Click on the Internet category on the left
5. Deselect “Display in Read Mode by default”
6. Click the OK button.
7. Relaunch Acrobat

Deploying Acrobat with Read Mode turned Off

If you are in IT and responsible for deploying Acrobat, you may elect to push down the product to user desktops with your preferred settings.

It is possible to turn off Read Mode using the following registry key on Windows:

The setting is identical for Acrobat and Reader (italics) below.

[HKEY_CURRENT_USER\Software\Adobe\Adobe Acrobat or Acrobat Reader\10.0\AVGeneral]

“bBrowserDisplayInReadMode”=dword:00000000

You can use any tool that can push down registry settings.

You can find out more about it here:
http://www.artspdf.com/arts_pdf_aerialist_lite.asp

One specific piece of functionality the free Aerialist Lite provides is the ability to split documents by arbitrary page ranges. For example, you could split your 3000 page document into any range of pages such as 1-499, 500-700, 701-1000 and 1001 to 3000.

An added benefit is the ability to use this plug-in in as part of an Acrobat X Action.

The plug-in also offers some additional features which overlap the existing functionality in Acrobat.

Arts PDF is hoping to introduce you to their products. There are links and text within the free version promoting upgrades to the paid versions of Aerialist.

Can’t beat free, so you might want to give it a try.

]]> http://blogs.adobe.com/acrolaw/2011/10/free-acrobat-plug-in-for-splitting-docs/feed/ 0 http://blogs.adobe.com/acrolaw/2011/10/adobe-reader-for-ipad-and-iphone-is-available/ http://blogs.adobe.com/acrolaw/2011/10/adobe-reader-for-ipad-and-iphone-is-available/#comments Fri, 21 Oct 2011 16:35:23 +0000 Rick Borstein http://blogs.adobe.com/acrolaw/2011/10/adobe-reader-for-ipad-and-iphone-is-available/ Legal professionals are increasingly using mobile devices to access documents. Of course, usage of PDF in the legal industry is widespread.

I’m happy to report that Adobe Reader for iOS (iPad, iPhone, iPod Touch) is now available. It’s free.

There are quite a few PDF-related products in the app store, but it appears that a lot of folks were looking forward to the "real" PDF Reader.

Adobe Reader for iOS let’s you:

• View and magnify PDFs on your iPhone or iPad
• Search for text
• Navigate Bookmarks in the PDF
• Scrolling Control
  • Continuous vertical
  • Swipe left and right
• Supports password protected documents
• Supports rights-managed documents (Adobe LiveCycle)
• Email and Print documents

Adobe Reader for iPad includes a graphical Getting Started document, but the app is so easy to use I doubt you’ll need it.

I’ve included a screen shot below which shows the bookmark view.

]]> http://blogs.adobe.com/acrolaw/2011/10/adobe-reader-for-ipad-and-iphone-is-available/feed/ 2 http://blogs.adobe.com/acrolaw/2011/09/acrobat-x-customization-guide-for-large-firms/ http://blogs.adobe.com/acrolaw/2011/09/acrobat-x-customization-guide-for-large-firms/#comments Fri, 02 Sep 2011 19:39:34 +0000 Rick Borstein http://blogs.adobe.com/acrolaw/2011/09/acrobat-x-customization-guide-for-large-firms/ Large law firms with more than fifty Acrobat users should take advantage of Adobe’s free deployment tools for Acrobat X. Many firms are upgrading to Acrobat X at this time, so I thought I would share a few tips which are specific for the legal industry.

Packaging Adobe Reader or Acrobat for your end-users isn’t difficult, but sometimes IT folks don’t know all of the settings or best practices.

In this article, I’ll discuss:

• Where to download the Enterprise version of Adobe Reader and get your corporate licenses of Acrobat
• How to download Adobe’s free customization tools
• Recommended deployment settings
  • Customization Wizard settings
  • Registry Key Settings

This article will walk you through the settings I recommend using the Acrobat X Customization Wizard.

The information is not intended as a replacement for the numerous documents Adobe makes available to enterprise IT administrators. Here are a few you should check out:

Acrobat Enterprise Administration Page

This page is the starting point for everything you need to deploy Acrobat X.
http://kb2.adobe.com/cps/837/cpsid_83709.html

Enterprise Administration Guide

This 118-page guide is the main documentation for deploying Acrobat and covers AIP, SCCM/SCUP, GPO, bootstrapper, Citrix and other deployment options.
http://kb2.adobe.com/cps/837/cpsid_83709/attachments/Acrobat_Enterprise_Administration.pdf

Administrator’s Information Manager (AIM)

This auto-updating and customizable AIR application containing content of interest to enterprise administrators responsible for configuring and deploying the Acrobat family of products. In addition to links to most admin-centric content and libraries, AIM contains the Preference Reference, a dictionary of registry level preferences containing over 300 keys. The application is updated on a monthly basis.
http://learn.adobe.com/wiki/download/attachments/46432650/AIM.air?version=1

Enterprise Administration Guide

This 118-page guide is the main documentation for deploying Acrobat and covers AIP, SCCM/SCUP, GPO, bootstrapper, Citrix and other deployment options.
http://kb2.adobe.com/cps/837/cpsid_83709/attachments/Acrobat_Enterprise_Administration.pdf

Training Videos for the Acrobat Customization Wizard

Adobe Technical Evangelist Joel Geraci offers videos on using the Customization Wizard.
http://tv.adobe.com/show/it-matters-with-joel-geraci-season-2-acrobat-x

Rick Borstein’s Acrobat X Deployment eSeminar Recording

http://seminars.adobe.acrobat.com/p54652297/

SCUP Catalogs for Acrobat X and Reader X

SCCM/SCUP are Microsoft’s latest change and configuration management solution that replaces older methodologies such as SMS and GPO. Unlike these older technologies, CM provides features such as metering, asset intelligence, inventorying, and improved remote client administration.
http://armmf.adobe.com/arm-manifests/win/SCUP/Acrobat10_Catalog.cab
http://armmf.adobe.com/arm-manifests/win/SCUP/Reader10_Catalog.cab

Acrobat IT Matters Blog

Adobe Acrobat Technical Evangelist Joel Geraci’s IT blog.
http://blogs.adobe.com/pdfitmatters/

Step 1: Download your Software

If you are deploying Adobe Reader, make sure you download the Distributable Version of Adobe Reader. You can download it here: http://get.adobe.com/reader/enterprise/

For Acrobat X Standard or Acrobat X Pro, log into the Adobe Licensing website at http://licensing.adobe.com to download your licenses.

Step 2: Download the Adobe Customization Wizard X

The Adobe Customization Wizard X is a free downloadable utility designed
to help IT professionals take greater control of enterprise-wide
deployments of Acrobat X and Adobe Reader X. With it you can
customize the Acrobat installer and application features prior to
deployment. Providing a graphical interface to the Windows Installer for
Acrobat, the Customization Wizard enables IT administrators to:

• Modify the installer via a transform file (MST file) without altering the original package (MSI file)
• Customize the look and feel of Acrobat or Reader before deployment to meet the unique needs of your user base

Click Here to download the Adobe Customization Wizard X

Step 3: Launch the Adobe Customization Wizard X and Begin Customizing

Choose File> Open Package and browse to the .msi file for Adobe Reader, Acrobat Standard or Acrobat Pro

You will see a number of categories on the left side of the window which correspond to various functions of the product. In the screen capture below, the options available for Acrobat Pro are listed. For Standard or Reader, you will see fewer options.

The recommendations below are my own and may not be applicable for every law firm.

Step 3A: Personalization Options

Enter your firm name and serial number. You may modify the installation path

Step 3b: Installation Options

In addition to the defaults, check "Remove Previous Versions of Adobe Reader". We do not recommend having both Acrobat and Reader on the same system.

Step 3c: Features

This section allows you to choose which features will be installed. In the screen caputre below, I’ve expanded all of the options so you can see all of the options. Most law firms do not need to install LiveCycle Designer, an XML-based Forms Design tool and when installed requires about 350MB of disk space. Turning off installation of Designer can speed install time.

To elect NOT to install a feature, select the feature from the list at left, then set the initial state to "This feature will not be available".

Step 3d: Files and Folders

The Files and Folders tab will help you distribute to your end-users:

• Custom Stamps
• Actions
• PDF Optimizer Settings
• Application-level JavaScripts
• Portfolio Navigators

In this section, you can move items from the local computer to the destination computer and also choose not to install some default items.

Two items I think will be of most interest here are Actions and Custom Stamps.

Actions

Law firms use Acrobat X Actions to automate multi-step processes. You can remove the default Actions which ship with Acrobat and replace them with your own.

You can find a number of useful Actions on the Adobe Actions Exchange. On this blog, I’ve also made available several Actions in the Actions Category.

Recommended for law firms:

Removing the Default Actions

A) On the Destination Computer, open: Adobe>Adobe Acrobat 10.0>Acrobat>Sequence>ENU
B) Choose one of the default Actions in the list, right-click on it and choose Modify
C) Set the Action to Remove file and click OK.

Repeat for all Actions

Note: In the screen capture above, I am only showing the Destination computer. Make sure you open the correct section.

Adding your Firm’s Actions

To copy Actions installed on the local computer to the destination computer, follow these steps.

A) On Source computer, open USER>App Data>Roaming>Adobe>Acrobat>10.0>Sequences
B) On the Destination Computer, open: Adobe>Adobe Acrobat 10.0>Acrobat>Sequence>ENU
C) Drag the Action to the Destination computer

Note: This copies the Actions to a folder that the user cannot change.

Adding your Firm’s Custom Actions

To copy Stamps installed on the local computer to the destination computer, follow these steps.

A) On Source computer, open USER>App Data>Roaming>Adobe>Acrobat>10.0>Stamps
B) On the Destination Computer, open:
ProgramFilesFolder> Adobe> Acrobat 10.0> Acrobat> Plugins> Annotations> Stamps> ENU
C) Drag the Stamp to the Destination computer

Note: This copies the Stamp to a folder that the user cannot change.

Step 4: Custom Registry Keys

Although the Customization Wizard includes many popular settings, it does not offer access to all of the settings available inside Acrobat.

However, you can use the Customization Wizard can push down registry keys to control Acrobat settings which are not directly changeable using the graphical user interface of the wizard.

Adobe documents Acrobat registry keys in the Administrative Information Manager (download it!).

The recommended way to push down new registry key settings is to:

1. Configure the source computer
2. Copy the appropriate registry keys to the destination computer

My colleague Joel Geraci, Adobe Acrobat Technical Evangelist, shows you how to do this in his video Advanced Customization Wizard X on Adobe TV.

Step 5: Shortcuts

The Customization Wizard allows you to choose which shortcuts will be made available on the destination computer. To remove a Shortcut, right-click it and choose Remove. You can also move Shortcuts and create new folders for shortcuts in this panel.

Step 6: Server Locations

The Server Locations settings allow you to add server location
paths and redundancy. You can
add, rearrange, or remove locations. This feature sets the SOURCELIST property which is a semicolon-delimited list of
network or URL source paths to the installation package which is appended to
each user’s existing source list. The installer uses the first accessible
location it finds and only this source is used for the remainder of the
installation.

Step 7: Distiller

The Distiller section of Customization Wizard allows you to add, remove and set defaults for PDF Settings. PDF Settings are used when your users create PDF using the Adobe PDF Printer, through Acrobat or through contextual menus.

If your firm has in IP practice, you might consult also locate your firms USPTO PDF Settings and include those, too.

A) Click the Add button and locate the Near to PDF/A pdf setting or other settings file
B) Click on the Near to PDF/A setting which has been added to the list
C) Click Set as Default to make the setting the default setting for all PDF creation by Acrobat

Step 7: PDF Printer

The PDF Printer section offers some basic controls for PDF creation. Only one setting needs to be changed here. I recommend deselecting Add Document Information. Deselecting this option prevents Acrobat from bringing over Word metadata such as Title, Author, Keywords, etc., as well as any custom metadata fields.

Step 8: Security

The Security panel in the Customization Wizard allows you to configure a Trusted Identity Server. If you have an enterprise PKI infrastructure (most law firms do not), then you could configure settings here to allow your users to digitally sign and certify documents based on your LDAP.

PDF documents have interactive features such as forms and multimedia that blur the lines between documents and applications. Like a browser, you will want to control the way that Acrobat interacts with applications outside your firewall.

For example, Acrobat will warn users when they click a link in a PDF:

Since it is not uncommon for law firms to create PDFs with links to court rulings (LexisNexis, Thompson-West) or court sites, you might consider adding these domains as a privileged locations so they do not trigger the warning for users.

You can set that up as below:

Step 9: Digital Signature

I don’t know of any large law firm that is using Digital Signatures at an enterprise level, so I suggest you skip over this section.

Step 10: Rights Management Servers

Acrobat integrates with Adobe’s LiveCycle Rights Management server which offers server-based security. This extra level of control allows you to limit who can read documents, revoke rights to documents and a lot more. I only know of a couple of law firms which use it, but in this panel you can set up the integration between Acrobat as a client to the rights management server.

Step 11: Eula

You will want to suppress the display of the End User License Agreement for your users.

Step 12: Online Features

This area requires some special attention as some settings here (confusingly) also affect collaborative features that work behind your firewall. For example, if you disable all Acrobat.com features, you can break Shared Review and Form Data Collection workflows that take place on your own servers.

A) Disable Updates – You will be using other methods to push down updates
B) Disable registration for Acrobat –
C) Disable Digital Editions, Adobe’s eBook help
D) Disable Product Improvement Program – Sends anonymous usage data to Adobe
E) Disable viewing of Ads in PDFs
F) Disable Live Collaboration (Remote control of PDFs)
G) Disable uploading documents to Adobe’s cloud-based file sharing service

Step 13: Comments and Forms

This section allows you to pre-populate servers for your end-users who want to take advantage of collaborative review and forms data collection. I don’t see law firms using these features in high volume, so I think you could skip setting that up.

Acrobat offers an auto-complete feature (like browsers) to make filling out forms easier for individuals. However, paralegals and legal secretaries do fill out a lot of PDF forms on behalf of clients. While the default for auto-complete is Off in Acrobat, some law firms worry that a user might turn it on which could lead to mistakes or (at worst) an accidental disclosure.

Step 14: File Attachments

This area is security-related and governs which types of files cannot be embedded in a PDF. There are about 70 different file types that are on the forbidden list including ZIP, EXE, COM, BAT, etc.

If your firm uses Acrobat’s email archiving feature for quick and dirty EDD (electronic data discovery), not that this means that ZIP file attachments will be skipped when harvesting email. If getting those zips is important to you, you could enable ZIP files, but I urge you to leave this section as-is as embedded zips are a security risk.

Step 15: Headers, Footers and Watermarks

I recommend pushing down default settings for Header/Footers and Watermarks. By making default settings available, you won’t have to coach new users on how to use these features.

You might ask the trainers in your organization what types of Headers/Footers and watermarks are used most often, but I’ve taken a stab at creating a few for you.

Header/Footer Examples

Watermark Examples

Adding watermarks to documents is another task that users frequently do. Out of the box, Acrobat does not provide any, but you can pre-populate these, too. I’ve include two samples below for you:

Of course, if you make your own in Acrobat, you’ll need to find them so you can push them down.

The settings are stored as XML files in the following location:

XP C:\Documents and Settings\USERNAME\Application Data\Adobe\Acrobat\10.0\Preferences\HeaderFooter

Win7  C:\Users\USERNAME\AppData\Roaming\Adobe\ Acrobat\10.0\Preferences\HeaderFooter

Once you’ve found the watermarks, you can add them easily:

Step 16: Redaction

Redaction is the permanent deletion of sensitive content. Acrobat X supports Redaction overlay codes which allows your users to place text on to of the redacted content:
Users apply the overlay codes by right-clicking on a redaction mark:

You can create an populate the list of custom redaction codes that your firm needs.

Acrobat provides an interface to create and export these redaction code sets directly. See my article Creating and Using Custom Redaction Patterns for full details.

To add the custom code set to your Acrobat install:
A) Unless you are a government agency, you probably don’t need the US Privacy Act or US FOIA codes. You can delete them.
B) Click the Add button to import your custom doe set.

Remaining Sections

You can ignore the Portfolio Navigator, Launch other Applications and Direct Editor sections. If you do use a custom Portfolio Navigator, push it down using the Files and Folders instead.

Get Ready to Package

Generate a transform file

A transform (.mst) file contains your modifications and any
files added to the project (.msi) file. The Wizard updates the associated
transform file every time you save a project. You can generate a copy of an open
transform file and then apply it to another project.

To create a Transform file:

1.   Choose Transform > Generate Transform.

2.   In the Save dialog, browse to the
desired location.

3.   Enter the transform file name in
the File name box.

4.   Choose Save.

In order to apply the new transform file to another project,
you must open the new project and load the transform file.

Generating SMS-compliant packages

In order to
distribute your modified installation files (.msi, .mst, and Setup.ini) using Microsoft Systems Management Server (SMS), you must create an .sms file and, optionally, specify a Management Information Format (.mif) file in the same directory as the project (.msi)
file.

To do so:

1.   Choose SMS > Create SMS file at save.

A check mark appears next to the command name when it is
selected. This option creates an .sms file in the same directory as the project
file the next time the project is saved. A Microsoft Systems Management Server
(.sms) file is a text file containing product information and installation
settings.

2.   Choose SMS
> Specify MIF file name.

A check mark appears next to the command name when it is
selected. A Management Information Format (.mif) file describes the installed
application and is preset in the Windows directory on the destination system.

3.   Enter a name in the MIF Filename
box.

4.   Choose OK.

I know that Adobe offers online HTML help, but I’d really like to get a PDF copy of the help? Is one available?

Short answers . . . Yes!

Downloading the Help File

Follow these steps to get a PDF copy of the Help file:

1. Choose Help>Acrobat X Pro (or Standard) Help or press the F1 key
   
2. The Help file will launch in your default web browser or possibly in the Community Help Viewer

   Click the View Help PDF link in the upper right corner of the window
   

3. The Help PDF will open.
   Hover over the bottom of the window until the Heads Up Display (HUD) appears, then click the Floppy Disk icon on the HUD toolbar to save the PDF to a location of your choice.
   

Using the Help File

When you open the Help file, the Bookmarks panel will open automatically. You can browse through the bookmarks to open the section of your choice.

I also suggest you try using Advanced Search. Choose Edit>Advanced Search to open the Advanced Search window and enter the term of your choice.

Advanced Search lists all the "hits" within the document. For example, when I typed in PDF/A as my search term, here was the result . . . 67 hits!

Just click on any of the results to go directly to that page in the PDF and highlight the term.

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