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July 18, 2007
Managing, Annotating and Searching PDF Packages
In my last article Search and Combine using PDF Packages, I discussed how to search a large number of documents and combine the resulting documents into a PDF package.
The result was a PDF package containing a target list of documents for further investigation.
With this “hot” set of documents in hand, it is time to carefully review them. You want to find out:
- Who is mentioned in the documents
- The issue(s) associated with the documents
- When actions took place
Once you have all of this information, what do you think about what you found? How will you make your case?
In this article, you’ll learn how to:
- Add Notes or Annotations to a document in the package
- Add or delete documents in the package
- Search within a package, including your annotations
July 11, 2007
Search and Combine using PDF Packages
Attorneys take large amounts of information and winnow it down to get to the documents that matter.
What’s the best way to do that with Acrobat?
I received this email today from someone who stopped by the Adobe booth at LegalTech West:
I [ use Acrobat to ]OCR legal docs and then do a search of them to come up with a smaller target of documents, i.e search Dr. Smith and all docs with his name in it come up in the search. I would then like to (A) print just those docs and (B) create a new PDF of just those docs, but I cannot figure out how to do it. Is it possible?
I had to think about this one… Acrobat can’t do it automatically.
Read on to learn about a workaround that might work for you.
June 28, 2007
Full Text Search of PDF using Adobe Acrobat
Lately, everyone’s been asking me to help them find themselves…
After a talk at the Missouri Solo and Small Firm conference, I chatted with a solo real estate attorney who asked for my advice on developing a searchable article archive from the materials he had collected over the years. “How do I find the articles I need?” he asked.
I also talked to a lawyer who took on a probono criminal defense case. “How can I find where my client is mentioned in all the police records I was sent?” she asked.
And, at the 2007 LegalTech West show, a workman’s compensation investigator asked how to search medical records. “How can I apply notes to these handwritten medical records and find them later?” he asked.
In this article, I’ll discuss how to use Acrobat Professional to create a full-text index so you can find what you need… fast!
Read on to learn more…
February 19, 2007
Is that PDF Searchable?
Most law firms and even solos have a scanner that can create PDF from paper documents. Overwhelmingly, these devices create image-only, non-searchable PDFs.
Using Optical Character Recognition (OCR), Acrobat can add an invisible layer of searchable text while maintaining the original appearance.
The resulting searchable file is referred to as an image+text PDF.
An image+text PDF looks no different than a PDF which is not searchable. That creates a problem.
How can you tell if a PDF is searchable or not?