April 18, 2013
Take a minute to think about the way you currently store and access your important PDF files. Maybe you’ve got an external hard drive that you carry around with you, or maybe you email documents to yourself and call that “cloud storage”. Maybe you just store them locally and hope your computer doesn’t crash. In any case, Acrobat.com and Adobe Reader can help you do better: any PDF document you’ve uploaded to Acrobat.com can be opened with Adobe Reader on your laptop, desktop, even your smartphone or tablet with the Adobe Reader mobile app. That means instant access across all your devices. Doesn’t that sound easier than scrolling through your inbox looking for a specific attachment? Yes, we think so too. Read on for details.
By now, you probably know that when you’ve got any file open in Reader, you can upload it to Acrobat.com just by clicking the “Upload” icon in the toolbar.
The Tools pane will open up and you can watch the upload’s progress. But maybe you didn’t know that you can also access those uploaded files (and all your other Acrobat.com files) from that same Tools pane: in the “Store Files” panel, notice the link marked “Open Acrobat.com Files”. If you’re signed in, you can click that link to pull up a window with all of the files you’ve stored in the cloud.
You can even sort them or filter them if you need help finding a specific document:
- Use the Search bar in the upper left to find a particular document by title or keyword; just start typing and the relevant documents will appear.
- In the upper right, click the menu icon for viewing options. You can sort according to name, date, size, or format, and can filter out visible documents according to one or more of those same attributes.
Once you start using Acrobat.com to store and access your files, we think you’ll get used to this method of cloud storage pretty quickly – especially because you won’t even have to open a browser to access the cloud.
March 4, 2013
In our last post, we were talking about all the time-saving ways you could use Adobe’s online document services through Adobe Reader XI; now, we’d like to share just how to get that work done. But here’s the thing: there is no way to explain just how simple it is to use these services. Will that keep us from trying? No way. As soon as you catch on, feel free to open up Adobe Reader and try it yourself (we don’t think it will take you very long).
The key to using any of the services – with or without Adobe Reader – is your Adobe ID. It’s how you identify yourself to each service, and it’s how you sync all of your information between Reader, Reader Mobile, Acrobat.com, and any of the other services you’re using. (Don’t have one? Don’t worry. You can create one for free at any place you would otherwise sign in; you can even do so within Adobe Reader! Read on.) There are several ways to sign in from within Adobe Reader, but one of the quickest ways is to open up your Tools pane; here’s what that looks like:
- Click on “Tools” in the upper right corner of the application.
- Once the Tools pane is open, you’ll see a little blue bar at the top of the pane with a “Sign In” link. Click on that. (If you see your name there already, you’re already signed in – good work!)
- A pop-up window will appear where you’ll be able to sign in. If you don’t have an Adobe ID, you can create one with that same pop-up window.
Easy, right? And now that you’re signed in, you can access any of the services in that Tools pane. All of your subscriptions are associated with your Adobe ID, so if you’ve subscribed to one or more of the services, you’ll have those paid options available to you. Otherwise, you’ll have access to the services at their free or trial level, where available (for more info on pricing, see: Acrobat.com, SendNow, ExportPDF, CreatePDF.). Here’s how to access each of the services from Reader:
- Export a PDF file to Word or Excel by expanding the “Export PDF” panel. Choose the PDF file to convert (the document that’s currently open will be the default here), and choose the format you’d like to convert it to (.docx, .doc, .xls, or .rtf). Click on “Convert”, and watch the magic happen. When the conversion is finished, you’ll be prompted to save the converted file to your computer – or, if you prefer, directly to an Office 365 or SharePoint location. Want to give it a shot? Subscribe to ExportPDF.
- Create a new PDF file by opening up the panel marked “Create PDF”; just click to choose the file you’d like to use. As with ExportPDF, you can choose from locations on your computer or from an online location. Now click “Convert”. Give Adobe Reader a few seconds to communicate with the CreatePDF servers, and voila – you’ll get a prompt to open the newly converted PDF file in Adobe Reader. Have we even had to leave Adobe Reader yet? No. Convert your own files by subscribing to CreatePDF.
- When it comes to sending files with Adobe SendNow, you’ll see some options: choose the file and the recipient, and then write a message to be delivered along with the file. You can decide whether you’d like your recipient to sign in for access to the file; you can opt for delivery receipts to find out when the file has been downloaded; and you can limit the time that the file will be available for download. All without ever leaving the Adobe Reader window you’ve got open already. For the full range of features, try a SendNow subscription.
- Finally, open up that last panel to upload the current document to Acrobat.com for secure storage and access from any device; the free service includes 2 GB of storage space and hooks into Adobe Reader Mobile for reading on the road. You don’t even need a subscription for this service; just use your Adobe ID to access your own cloud storage account.
When we told you that Adobe Reader wasn’t just for reading anymore, maybe you thought that we were being facetious. We were not: Adobe Reader XI grants you access to all these services and more, and all you need to get started is an Adobe ID. Time to give Adobe Reader another look, people; see what this software can do to amp up your workflow and inject some more time into your day by downloading it for free.
February 25, 2013
Adobe Reader has been around for a while now – nearly 20 years, in fact. In those two decades, there have been a lot of changes, both in the digital document industry and in Reader itself. The most recent incarnation of Adobe Reader is without a doubt the most robust version yet, thanks in no small part to the fact that this Reader is no longer just for reading. With Adobe Reader XI, we’re bringing your work tools to where you’re doing your work; we’ve added a new Tools pane to help you access our online document services quickly and easily from within the Reader interface. Here’s what we’ve included to help you get your work done:
- If you have a PDF ﬁle open and you want to make some changes to the content, you can export that PDF ﬁle to Word, Excel, and other formats using ExportPDF and continue your work in one of those natively editable formats. That includes scanned PDF files or image-only PDF files; even if you can’t search the file’s text, you can still export it. Instead of starting from scratch or manually copying and pasting text from the document, you can save time by converting to one of the formats that you edit documents with every day without skipping a beat.
- When it comes time to convert that ﬁle back to PDF or to combine several ﬁles into a single PDF document, open up the “Create PDF” panel from the Tools pane and take advantage of the CreatePDF service to do just that. You can use CreatePDF to create and combine multiple ﬁles online and store those documents in the cloud from wherever you may be, and you can do it from Adobe Reader with just a few clicks.
- When you’re looking at a PDF ﬁle that you want to distribute or share with colleagues and clients, you can send the document to them securely and track that document’s activity with Adobe SendNow. Your subscription will allow you to send documents of up to 2GB; you can even add custom branding to SendNow emails and download pages. Deﬁnitely beats sending a hard drive via overnight mail!
- What about those times when you’re halfway through a 200-page document but you’ve got to leave the ofﬁce? With a single click you can upload that document to Acrobat.com and access the ﬁle (at whatever page you left it on) from the Acrobat.com folder in Adobe Reader Mobile for iOS or Android. Acrobat.com lets you access all of your ﬁles from virtually any device, whenever you need them; why stay bound to a desk when Adobe Reader can follow you wherever you go, and Acrobat.com always has your ﬁles stored securely in the cloud?
Adobe Reader XI makes all of this happen directly from the Tools pane, your personal portal to productivity. Take a look at your options by clicking on “Tools” in the upper right corner of Reader the next time you open a document; you’ll be amazed at the things you can do. All you need to get started is an Adobe ID, which is free to create; sign in or create your ID through the Tools pane to see what these services can do for you and your workﬂow.
Next week, we’ll get granular and go over the how-to for each of the tools available to you in Reader; tune in to get the good news!