June 25, 2009

The World At The End of Recession-Greener and Leaner...

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And more inclusive? I am allowed to dream once in a while.

I was in Washington DC to attend the ASTD conference earlier this month and was lucky to catch this great interview on TV with Anne Mulcahy, CEO Xerox Corporation, Eric Schmidt, CEO Google and James W. Owens, CEO Caterpillar. The 3 CEOs spend most of time analyzing the current business environment and how its is affecting their specific business. They also gave some insight as to how these great corporations see the world at the end of the recession.

The first key takeaway from the interview was that while there was no consensus to when the recession will end, they all agreed that the world that we are going to emerge in will be very different than the one that we went in.

The second key takeaway is the growing realization that the business world will grow more global and not less and the ability to globalize operations and market reach will become significantly more essential for success than it is today.

While at ASTD, meeting the learning vendors on the exhibition floor, one gets the feeling that there is a increasing demand for consultancy services around "how-do-we-more-with-less" and "how-do-we-do-things-differently".Also metquite a few people who approached us with a common problem "Have a mandate to move to eLearning-how do I get there?"

Travel budgets have been cut most aggressively - do not have the official data from ASTD, but it seemed that every other person we met was from DC, Maryland, Virginia and Pennsylvania. Last year at San Diego we had a large contingent from India, China - this time the only foreigners I met was from South America and Mexico, besides a really interesting Danish professor who tries hard to look at the ADDIE model upside down (material for another post!).

Companies - well most of them will survive this recession. But, they will be doing so by monitoring their expenses and realizing that they can deliver the same amount by spending less. The buying public would be expected to spend once again, but will spend differently. China, Brazil, India will spend more, the developed world will possibly spend differently. So top line and bottom lines will again grow but expect the drivers to be different.

Put this together and we are looking at a major change - in attitude, skill sets, and cross-cultural sensitiveness. I came across a lot more companies in the cultural training business this time at ASTD that I thought I did in San Diego. In an earlier post I talked about the changing demographics in the workplace and potential impact it would have in how we deliver training to them - some people are talking about the death of the course and the classroom. I believe though these obituaries are premature, the trends are not.

Learning's roadmap from classroom to eLearning will happen driven by the forces of economy (travel costs etc.), globalisation (more travel costs), workforce mobility (scheduling headaches etc). Green learning would be driven by technology addressing economic and social concerns of the organisation.

The younger workforce also does not care much for sysnchronous communication, and embraces async. methods - learning communications would be no different. While both sync. as well as async. will be expected to co-exists, the learning hours will trend significantly towards async. if not already.

Technology acceptance and comfort amongst Boomers differed from country to country, which possibly was a hindrance for spread of eLearning across the regions. But, as Internet pulled the world closer over the last decade, the younger folks in India and China have computer literacy levels which rivals those in the western world. Learning departments can now deliver content uniformly across a globally dispersed workforce.

The next challenge is localization and cultural sensitiveness/relevance in content. It would be important to create content in a manner which will facilitate localization services (technology or manual), and content development tool should have architectures to support this need.

The cultural part potentially will need human intervention through local maintenance of a global content. This would indicate that the content maintenance process needs to be in a scripting-free rapid frame work, else the cost of content re-engineering would be prohibitive.

I suspect a lot of learning strategies in most organizations has grown in incrementally and tactically over the years. The great churn that we are witnessing in the business environment allows us to take this opportunity to refactor the current learning platform  or indeed ring in a new platform instead - which is strategically aligned to deliver the business goals, leveraging the technology trends that we are witnessing today, and aimed at addressing the needs of the changing workforce.

June 24, 2009

Reduce your editing hours!! Create training & assessment modules from one Captivate project

Time! Needless to say that it is one thing every one of us is short of….

Captivate 3 introduced multi-mode recording- wherein you could record an application once, and generate 3 different projects from this recording- a demo, a simulation (training) and an assessment. This was a big timesaver. Now I’ll show you a way how you can take this one step further. Many a time, you would end up going into your recorded projects and making further fine grained edits to ensure that the project looks and behaves exactly as you envisioned. These edits will have to be repeated in each project mode (demo, simulation, assessment).

Today I’ll show you how you can create one recorded project, make the edits on this project, and then generate both the Training and Assessment modules in one shot (hence cutting your post production time in half!).

Let’s take an example:

Say you need to create a training and assessment module for “How to delete cookies in Internet Explorer?” The steps involved are:

Step 1: In the internet explorer, click on the ‘tools’ button.

Step 2: Select Internet options

Step 3: Under general tab, click on the ‘Delete’ button.

Step 4: In the Delete browsing history window, check the ‘cookies’ checkbox.

Step 5: Click the ‘Delete’ button.

 First of all let me tell you what is the difference between a training and an assessment module….both of these files are exactly the same with a small difference that in training file you have an extra ‘hint caption’ which assists an end user  as in what he/she is supposed to do next. This ‘hint caption’ is absent in an assessment module.

Now let’s get our hands dirty with the actual procedure… Go to edit> preferences> recording> modes> and ensure that ‘hint captions’ and ‘failure captions’ for both ‘click boxes’ and ‘text entry boxes’ are checked (as shown in the movie below). Record your project in ‘training’ mode. This recorded project can now be edited (post production) and published as your training module. Now to generate the assessment module, you open the project, select any one of the click boxes, and suppress the hint caption for that click box. Now you do an ‘apply all’ to disable all the hint captions across the project. A similar step should be followed when you have a text entry box. Watch this Captivate movie to see the detailed steps involved.

So now you know how you could save your editing hours!! Happy authoring....


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Slide Notes Resize

Recording narration in Adobe Captivate's audio record dialog by reading out the slide note text is a common workflow. For this, one would use the slide notes window which is available at the bottom of the ‘Record Audio’ dialog. But usability becomes an issue when your slide notes are too lengthy to fit in the small slide notes compartment provided at the bottom. And yes, as users must have discovered, there is no easy way to resize the window too! So now while recording, you need to scroll down the slide notes which adds to the clicks and scrolls while doing your narration.

There is a very simple trick to get around this problem. Hover your mouse over the pointer to the left of the slide notes / captions window.

The mouse pointer changes and gives control to the slide notes panel. Just click and drag the slide notes window out from the ‘Record Audio’ dialog. Now you can easily resize the slide notes component thus making it very easy to read out the slide notes while recording narration. It will look something like this.

So now you can avoid those disturbing clicks and scrolls while recording your audio!


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June 23, 2009

Captivate - Acrobat Integration

A typical scenario for creating an elearning course with Captivate is to create multiple 5-10 min modules of Captivate movies that are integrated using the aggregator or the multi-sco packager or by creating your own navigation shell using Flash Pro. Today, I’ll show you another option that is available for creating a course with multiple modules.

The Adobe eLearning Suite integrates Adobe Captivate and Adobe Acrobat Pro to help you create a PDF portfolio containing your Captivate movies, complete with rich navigation. You can easily publish these n the web or distribute it via email. Your learners just need the free Adobe Reader on their computers to view this content. One note of caution: If your content contains assessments or significant interactivity, then this is not the best mode to publish in. 

Here’s an example of how you can achieve this. We will create an E-Learning course to teach ‘alphabets’, ‘numbers’ and ‘shapes’ to kids. So instead of creating a single Captivate project containing all the content, it will be broken down into smaller modules. Start by creating a Captivate project on ‘alphabets’ and publish it as a PDF. This option is available in the Publish dialog.

Just check the box which says 'export PDF' and publish the project. In the published folder, you will now get a PDF file which contains the embedded Captivate SWF.

Continue reading "Captivate - Acrobat Integration" »

June 19, 2009

Captivate Widgets Tutorial: Create your first Widget

Greetings, widget enthusiasts!! In this post I am going to help you create your first Captivate Widget in just a few steps. And by the end of this post you will be able to actually see your widget in Action inside Captivate.

Today I’ll demonstrate how you can create a simple ‘Print Slide’ widget. So, shall we get started? Launch Captivate and do a File->New->Widget in Flash. Choose Widget type -> Static and ActionScript Version-> ActionScript2.0. Hmm, now you see Flash (provided you have Flash installed on your machine) is launched and an untitled page is opened in it.

1. In Flash go to Window->Components and from User Interface select-drag a button and drop on the stage. Select the button and then go to Window->Component Inspector->Parameters Tab and then in the “label” field change the label to “Print”.

Now back on the Properties panel give the instance name of the button as “Print_btn”. 

2. Now select the edit area (or the stage) and change the Document ‘Size’ to 120X 50 in the Properties panel by selecting the document and then clciking on the Edit button. We make this change to ensure that the final widget consumes minimum real estate on the Captivate slide. The document size might differ according to the requirements.

3. Place the “Print” button in the middle of the document and align it appropriately horizontally and vertically so that it looks like this :

 

Continue reading "Captivate Widgets Tutorial: Create your first Widget" »