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June 25, 2009

The World At The End of Recession-Greener and Leaner...

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And more inclusive? I am allowed to dream once in a while.

I was in Washington DC to attend the ASTD conference earlier this month and was lucky to catch this great interview on TV with Anne Mulcahy, CEO Xerox Corporation, Eric Schmidt, CEO Google and James W. Owens, CEO Caterpillar. The 3 CEOs spend most of time analyzing the current business environment and how its is affecting their specific business. They also gave some insight as to how these great corporations see the world at the end of the recession.

The first key takeaway from the interview was that while there was no consensus to when the recession will end, they all agreed that the world that we are going to emerge in will be very different than the one that we went in.

The second key takeaway is the growing realization that the business world will grow more global and not less and the ability to globalize operations and market reach will become significantly more essential for success than it is today.

While at ASTD, meeting the learning vendors on the exhibition floor, one gets the feeling that there is a increasing demand for consultancy services around "how-do-we-more-with-less" and "how-do-we-do-things-differently".Also metquite a few people who approached us with a common problem "Have a mandate to move to eLearning-how do I get there?"

Travel budgets have been cut most aggressively - do not have the official data from ASTD, but it seemed that every other person we met was from DC, Maryland, Virginia and Pennsylvania. Last year at San Diego we had a large contingent from India, China - this time the only foreigners I met was from South America and Mexico, besides a really interesting Danish professor who tries hard to look at the ADDIE model upside down (material for another post!).

Companies - well most of them will survive this recession. But, they will be doing so by monitoring their expenses and realizing that they can deliver the same amount by spending less. The buying public would be expected to spend once again, but will spend differently. China, Brazil, India will spend more, the developed world will possibly spend differently. So top line and bottom lines will again grow but expect the drivers to be different.

Put this together and we are looking at a major change - in attitude, skill sets, and cross-cultural sensitiveness. I came across a lot more companies in the cultural training business this time at ASTD that I thought I did in San Diego. In an earlier post I talked about the changing demographics in the workplace and potential impact it would have in how we deliver training to them - some people are talking about the death of the course and the classroom. I believe though these obituaries are premature, the trends are not.

Learning's roadmap from classroom to eLearning will happen driven by the forces of economy (travel costs etc.), globalisation (more travel costs), workforce mobility (scheduling headaches etc). Green learning would be driven by technology addressing economic and social concerns of the organisation.

The younger workforce also does not care much for sysnchronous communication, and embraces async. methods - learning communications would be no different. While both sync. as well as async. will be expected to co-exists, the learning hours will trend significantly towards async. if not already.

Technology acceptance and comfort amongst Boomers differed from country to country, which possibly was a hindrance for spread of eLearning across the regions. But, as Internet pulled the world closer over the last decade, the younger folks in India and China have computer literacy levels which rivals those in the western world. Learning departments can now deliver content uniformly across a globally dispersed workforce.

The next challenge is localization and cultural sensitiveness/relevance in content. It would be important to create content in a manner which will facilitate localization services (technology or manual), and content development tool should have architectures to support this need.

The cultural part potentially will need human intervention through local maintenance of a global content. This would indicate that the content maintenance process needs to be in a scripting-free rapid frame work, else the cost of content re-engineering would be prohibitive.

I suspect a lot of learning strategies in most organizations has grown in incrementally and tactically over the years. The great churn that we are witnessing in the business environment allows us to take this opportunity to refactor the current learning platform  or indeed ring in a new platform instead - which is strategically aligned to deliver the business goals, leveraging the technology trends that we are witnessing today, and aimed at addressing the needs of the changing workforce.

June 24, 2009

Reduce your editing hours!! Create training & assessment modules from one Captivate project

Time! Needless to say that it is one thing every one of us is short of….

Captivate 3 introduced multi-mode recording- wherein you could record an application once, and generate 3 different projects from this recording- a demo, a simulation (training) and an assessment. This was a big timesaver. Now I’ll show you a way how you can take this one step further. Many a time, you would end up going into your recorded projects and making further fine grained edits to ensure that the project looks and behaves exactly as you envisioned. These edits will have to be repeated in each project mode (demo, simulation, assessment).

Today I’ll show you how you can create one recorded project, make the edits on this project, and then generate both the Training and Assessment modules in one shot (hence cutting your post production time in half!).

Let’s take an example:

Say you need to create a training and assessment module for “How to delete cookies in Internet Explorer?” The steps involved are:

Step 1: In the internet explorer, click on the ‘tools’ button.

Step 2: Select Internet options

Step 3: Under general tab, click on the ‘Delete’ button.

Step 4: In the Delete browsing history window, check the ‘cookies’ checkbox.

Step 5: Click the ‘Delete’ button.

 First of all let me tell you what is the difference between a training and an assessment module….both of these files are exactly the same with a small difference that in training file you have an extra ‘hint caption’ which assists an end user  as in what he/she is supposed to do next. This ‘hint caption’ is absent in an assessment module.

Now let’s get our hands dirty with the actual procedure… Go to edit> preferences> recording> modes> and ensure that ‘hint captions’ and ‘failure captions’ for both ‘click boxes’ and ‘text entry boxes’ are checked (as shown in the movie below). Record your project in ‘training’ mode. This recorded project can now be edited (post production) and published as your training module. Now to generate the assessment module, you open the project, select any one of the click boxes, and suppress the hint caption for that click box. Now you do an ‘apply all’ to disable all the hint captions across the project. A similar step should be followed when you have a text entry box. Watch this Captivate movie to see the detailed steps involved.

So now you know how you could save your editing hours!! Happy authoring....


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Slide Notes Resize

Recording narration in Adobe Captivate's audio record dialog by reading out the slide note text is a common workflow. For this, one would use the slide notes window which is available at the bottom of the ‘Record Audio’ dialog. But usability becomes an issue when your slide notes are too lengthy to fit in the small slide notes compartment provided at the bottom. And yes, as users must have discovered, there is no easy way to resize the window too! So now while recording, you need to scroll down the slide notes which adds to the clicks and scrolls while doing your narration.

There is a very simple trick to get around this problem. Hover your mouse over the pointer to the left of the slide notes / captions window.

The mouse pointer changes and gives control to the slide notes panel. Just click and drag the slide notes window out from the ‘Record Audio’ dialog. Now you can easily resize the slide notes component thus making it very easy to read out the slide notes while recording narration. It will look something like this.

So now you can avoid those disturbing clicks and scrolls while recording your audio!


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June 23, 2009

Captivate - Acrobat Integration

A typical scenario for creating an elearning course with Captivate is to create multiple 5-10 min modules of Captivate movies that are integrated using the aggregator or the multi-sco packager or by creating your own navigation shell using Flash Pro. Today, I’ll show you another option that is available for creating a course with multiple modules.

The Adobe eLearning Suite integrates Adobe Captivate and Adobe Acrobat Pro to help you create a PDF portfolio containing your Captivate movies, complete with rich navigation. You can easily publish these n the web or distribute it via email. Your learners just need the free Adobe Reader on their computers to view this content. One note of caution: If your content contains assessments or significant interactivity, then this is not the best mode to publish in. 

Here’s an example of how you can achieve this. We will create an E-Learning course to teach ‘alphabets’, ‘numbers’ and ‘shapes’ to kids. So instead of creating a single Captivate project containing all the content, it will be broken down into smaller modules. Start by creating a Captivate project on ‘alphabets’ and publish it as a PDF. This option is available in the Publish dialog.

Just check the box which says 'export PDF' and publish the project. In the published folder, you will now get a PDF file which contains the embedded Captivate SWF.

Similarly create Captivate published movies for the other two topics. Thus you will get a separate PDF files for every topic.

Now you are just few steps away from creating your cool PDF portfolio of training modules. This can be done using Acrobat 9 Pro which is part of your Adobe eLearning Suite. In Acrobat Pro:

1. Click the Combine task button and choose Assemble PDF Portfolio. Your Acrobat window is renamed the Portfolio[#].pdf window, and is now a dedicated Portfolio interface.

Tip: If you look in the program menus, you’ll see that only those commands that are applicable to PDF Portfolio are active.

2. Click Add Files at the bottom left of the window to display the Add Files dialog. Locate and select the PDF’s you just generated using Captivate, and click Open. The dialog closes, and the selected files display in a grid at the left of the Edit window.

3. Select appearance and display options from the panes at the right of the window, including:

  • Choose a layout from the Choose a Layout pane options at the right of the Portfolio window. The default uses a basic thumbnail grid.
  • Click the Add Welcome & Header bar to display the Welcome Page and Header panes. Click either Welcome Page or Header options to display settings and follow the prompts to select and define the content. Click Done to close the pane and return to the Edit window.
  • Click the Select a Color Scheme bar to display a palette of color schemes. Click to select or design your own.
  • Click the Specify File Details bar to display the files in a list view; configure the list columns in the Details mode using the options in the Specify File Details pane

Click the Publish bar to display options for managing the PDF Portfolio. You can save, e-mail or share the Portfolio on Acrobat.com.

4. Click Save on the Portfolio toolbar and save the Portfolio file.

5. To close the Portfolio and return to Acrobat, close the Portfolio’s program window.

To know more about designing PDF portfolio, you can visit http://www.acrobatusers.com/tutorials/2008/07/building_a_pdf_portfolio

Thus your portfolio consisting of different modules is ready. User can choose any of the modules and start learning. The portfolio can look something like this. Click on any module and your Captivate movie is up and running!!

 

Please click here to view the PDF portfolio created for the above tutorial

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June 19, 2009

Captivate Widgets Tutorial: Create your first Widget

Greetings, widget enthusiasts!! In this post I am going to help you create your first Captivate Widget in just a few steps. And by the end of this post you will be able to actually see your widget in Action inside Captivate.

Today I’ll demonstrate how you can create a simple ‘Print Slide’ widget. So, shall we get started? Launch Captivate and do a File->New->Widget in Flash. Choose Widget type -> Static and ActionScript Version-> ActionScript2.0. Hmm, now you see Flash (provided you have Flash installed on your machine) is launched and an untitled page is opened in it.

1. In Flash go to Window->Components and from User Interface select-drag a button and drop on the stage. Select the button and then go to Window->Component Inspector->Parameters Tab and then in the “label” field change the label to “Print”.

Now back on the Properties panel give the instance name of the button as “Print_btn”. 

2. Now select the edit area (or the stage) and change the Document ‘Size’ to 120X 50 in the Properties panel by selecting the document and then clciking on the Edit button. We make this change to ensure that the final widget consumes minimum real estate on the Captivate slide. The document size might differ according to the requirements.

3. Place the “Print” button in the middle of the document and align it appropriately horizontally and vertically so that it looks like this :

 

4. Now let’s look at the programming part. Select the frame of Layer1 and press F9. It opens up the Actions-Frame window with the inbuilt actionscript skeleton code.

Note that most of the code has been explained in the skeleton code itself.

5. Now we will modify the onEnterFrame Function to control the visibility of this widget. To do this look for ‘this.onEnterFrame=function()’. The skeleton code in this function sets the default behaviors for the widget in different modes- like on Cp stage, in the preview window, and in the widget Edit dialogue. We will make the print widget visible on ‘Stage’ and invisible in the ‘Edit’ dialogue. We will ignore the ‘Preview’ window and the last part of the skeleton code which is used to pass parameters from the widget to Captivate (we will deal with these sections in the next tutorial).

Now directly go inside the “this.onEnterFrame = function ()” and replace everything after the line ‘var wm:String = widgetMode;’ with the following code snippet:

if(wm == undefined)

wm = 'Stage';

if (wm =='Stage') //Stage is the when the widget swf is on the slide.

   {

      Print_btn._visible = true;    

   }

if (wm == 'Edit')//Edit dialogue of the widget in Captivate

   {

     Print_btn._visible = false;

   }  

else

   {

     Print_btn._visible = true;

 

6. Also add the following code right after the previous snippet. This code actually prints the Captivate slide for you:

 

Print_btn.onRelease= function() {

var pj = new PrintJob();

var success = pj.start();

if(success)

     {

         Print_btn._visible = false;

         pj.addPage(0, {xMin:0,xMax:600,yMin:0,yMax:450}) ;

pj.send();

     }

   delete pj;

          movie_mc.cpCmndResume = 1;

          }

}

//On click “if(success)”, the print button is first made invisible, and the slide sent for printing. Page dimensions are one of the key parameters that have to be included in a print job. If you notice here we are taking the default size of the Captivate slide as 600x450 which is not so nice. But in the next widget tutorial post I am going to explain how we can inherit the slide size as parameters to make this print function more scalable.

7. Now Publish the swf as say “Print-Blog.swf” using “Ctrl+Entr”. If you wish to change the location where the published swf is saved- go to File->Publish Setting and in the Formats tab change the location. Now back in Captivate, insert the widget on your slide using Insert->Widget (if required, browse to the location where you saved the Print-Blog.swf). Preview the Captivate movie and at runtime click the “Print” button to Print the slide which contains this button.

Looks nice, right? Well, this is just the beginning. In my next post I shall tell you how you can pass parameters from the widget and do a whole bunch of amazing stuff.

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June 18, 2009

New Lynda.com tutorial on Captivate 4

Lynda.com has just launched a new Captivate 4 tutorial. This is authored by Tim Plummer, Jr. The tutorial covers the essentials of Captivate 4. Tim is a Sr. Solutions Engineer in Adobe Sales and has extensive experience both as an educator and as a presenter. He provides a unique perspective covering the features not just from a traditional elearning angle- but also talks about how Captivate can be used to create good looking projects for high impact communication. In this vein, he refers to Captivate as ‘Flash, for the rest of us’.

For a $25 monthly subscription, one can access all the courses on Lynda.com, which includes the latest set of tools offered in the Adobe eLearning Suite and CS4. The Captivate 4 course runs 4 hrs and is organized into 4-5 min modules. By the end of this, the learner will have a strong foundation on Captivate 4. Tim even covers some of the more involved Captivate 4 features like ‘variables’ in this essentials training. I do believe there are a some useful features that have not been covered- including the current favorite Text-to-speech, Advanced actions, and Aggregator. I have linked to some material on this blog which should help with these features; also, another good source for this training is Kevin Siegel’s book on Captivate 4.

Also check out the set of 'getting started' tutorials offered by Adobe.

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June 17, 2009

Captivate 4 update page

Adobe Captivate 4 patch update is already live and many must have already installed it. Some customers faced problems installing the update from the Adobe Updater due to security reasons, firewalls set in their organizations.

Now Adobe Captivate 4 patch update is also available on web and can be downloaded from the following link -

http://www.adobe.com/support/captivate/downloads.html

You just need to download the patch ZIP file, unzip it and run the 'setup.exe'.

To know more about the issues resolved in patch update, please click here.

June 11, 2009

Productivity tip: Quickly convert auto captions to voice over narration

Audio narration is an integral part of an eLearning course and till now one needed to hire external resources to do voice overs to their projects. Gone are those days – You can now do it yourself using Adobe Captivate 4’s new text-to-speech feature.

But there is one limitation in this. Only the text in slide notes panel can be converted to speech. Now when recording (capturing) an application, Captivate generates auto captions for all the steps involved. This is a huge time saver.  You might now want to convert these captions to audio narration, as these captions are already telling a story and you don’t want to reinvent the wheel. You can do it in following way –

  • Go to each slide. Find the captions you want to convert. Write the text to notes panel and convert to speech.
  • To save time you can copy paste the text of captions to notes panel.

The drawback to above approach is that there is a lot of manual steps needed and finding each caption and pasting it to the notes panel in a large project can be tedious.

Here is a simple tip to enhance your productivity in converting these auto captions to voice over narrations:

  • Open the captured project where you want to use this functionality.
  • Go to menu – Audio -> Record. You get the following dialog. Though this is audio recording dialog but we will use just a part of its functionality to alter our slide notes –

  • It shows both captions and slide notes. All the captions in the slide are shown.The slide in example has two captions.
  • Here is slide notes panel –

  • Copy the captions and paste here and do the edits if you want .

  • You can use to move between the slides and repeat the process for each slide.

Once you are done say OK to this dialog. The text has been applied to the slide notes panel. You can go ahead with using text to speech functionality now to covert these captions to voice-over narrations using slide notes panel.

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June 8, 2009

Soundbooth Integration with Captivate

Adobe Soundbooth and Adobe Captivate are tightly integrated in the new Adobe eLearning Suite.

We already know that Captivate audio can be edited using Adobe Soundbooth but now it comes with new enhanced functionality. Now developers can actually edit multiple audio files inside Soundbooth and bring all the changes inside Captivate with just one click.

Consider a user working on a 10 slide Captivate project. He has three audio files in library which he uses on slide 3, 4 and 5 respectively. Now what if user wishes to edit audio on all three slides using Soundbooth?

He can just select multiple audio files and select “edit with Soundbooth”. Then all the audio files are made available in the Soundbooth ‘Files’ panel. User can then select each file and edit it one at a time. Once it is done, he simply needs to click ‘save all’ and that’s it!

All the audio edits are saved and reflected both in the Captivate library and on the associated slides where these audio files were being used. Thus just with one click, users can now save all the edited audio from Soundbooth back into Captivate, without loosing the slide associations.

Please see a demo of the same scenario here

Do try out this productivity enhancing functionality and let us know your experience with it.

 


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