We always talk about converting PowerPoint presentations to Adobe Captivate projects for all the valid reasons of creating rich and engaging experience for the learners, rapid authoring, easy conversion to eLearning courseware, etc.
But what if I want to conduct a classroom/virtual session, where I’ll be predominantly using a PowerPoint presentation and need to show a demonstration for one of the topics/sub-topics to the attendees. I don’t like to go away from my slideshow view and open another application to show them the demo… I want it all on my slideshow!
If you think like me and are looking for an answer to this… You are at the right place!
We need to embed a Captivate simulation in PowerPoint presentation. Let’s see the steps to do so for PowerPoint 2007.
Step 1: Create a simulation using Adobe Captivate and publish it as a SWF file.
Step 2: Open the PowerPoint presentation and insert a blank slide for adding simulation.
Step 3: We need to work with the Developer tab now. If you can’t see it in the Ribbon, follow these steps to make it visible.
- Click the Microsoft Office Button, and then click PowerPoint Options.
- Click Popular and select Show Developer tab in the Ribbon.
- Click OK.
Step 4: On the Developer tab, in the Controls group, click More Controls.
Step 5: In the list of controls, click Shockwave Flash Object and click OK.
Step 6: Drag diagonally to create a box in which the simulation would appear. Don’t worry about sizing it accurately; you can adjust it later as well.
Step 7: Right-click the Shockwave Flash Object, and then click Properties.
Step 8: On the Alphabetic tab, click the Movie property. In the value column (the blank cell next to Movie), type the full drive path, including the file name.
Step 9: Set the Playing property to true, Loop to false and Embed Movie to true.
Step 10: Close the Properties dialog and test the movie.
The simulation will now play in your PowerPoint presentation!
Note: If during the slideshow, the simulation doesn’t play automatically, right-click and select Play.