Captivate accepts high quality images, animations, FLVs, audio files etc. Content generation is an iterative process and hence content developers use these resources across different sections of their project, and even across multiple projects. Captivate keeps track of all your resources to allow you to use it the next time. All these resources are placed in the "Captivate Library".
Let’s look at this basic but very powerful functionality which Adobe Captivate provides.
So, where is this ‘Library’ located?
Once you launch Adobe Captivate and open a blank project, go to Edit view and from the menu item select ‘Window > Library’ or use the shortcut ‘ctrl-alt-L’
Library will show you the way it classifies your resources. i.e. Audio, Background, Images, Media and Presentations. Any resource you insert in your Captivate project will be placed in the library under appropriate category. Now let’s look at the key features the Captivate library provides –
a] Easy access to resources
How often do you use the same image,audio clip or the same animation in a single project. Once you import the resource for the first time, you can just identify the resource in the library and drag and drop it on your slide the next time. Easy, isnt it!
b] Use resources from another CP file
Same resources are used in many different projects. Hence the library allows you to open and use the resources of any other Captivate project. To do this, just use the button ‘Open Library’ > click it and then point it to the other Captivate project.
c] Import many resources in a single step
You know in advance which all resources you are going to use in you project. In this case,the Library allows you to Import many resources at a time. Thus it will save time. Now you can use resources from library and drag and drop on the concerned slide.
d] Details about Size, Usage
It’s very important to keep an eye on the size of final published swf. Although .swf compresses the data, lesser the size of original project, better it is. Hence you can keep a check on the resource file sizes from the library itself. Library gives the size details for each resource you import inside Captivate.
Wondering where all you have used a specific resource. It’s easy to find. Just identify the resource in the library, right click and select ‘usage’. Captivate gives you the slides on which the selected resource has been used.
e] Delete unused resources
Last but not the least, a very powerful utility, "Delete unused resources". As I said, content creation is an iterative process and the user inserts and removes many images, videos etc. Once removed from slide, they still continue to exist inside the Captivate project. This is done to allow you to use it, whenever needed, right from the library. But once your CP file size increases, it’s always better to remove all unused resources from the Captivate project. To allow this, Captivate provides a small button just at the top of library, "Select unused items". Click it to select all the resources which are not being used in Captivate project. Right next to it is the ‘Delete’ button. It allows you to delete all these selected unused resources from the Captivate project.
These and many more functionalities are provided by Captivate library. Do use it and make your life simpler!