Posts tagged "Acrobat"

Adobe Creative Cloud for Education Deployment Resources

Adobe Creative Cloud for Education Deployment Resources

Adobe Family of Deployment Tools for Enterprise

Adobe Family of Deployment Tools for Enterprise

The enterprise deployment tools

Since the release of the Adobe Creative Cloud for Enterprise (CCE) and the Creative Cloud Packager for Enterprise (CCP) this past June, many institutions are preparing their images and applications for fall semester deployment. These tools are free and are used when deploying applications in the Enterprise. Information about these tools and links to these applications can be found at the URLs below and also on your Adobe Licensing Portal (LWS)In this post we will review the role of CCP and it associated tools. To make things easier, a list of resources follows at the end of this post.

Background

Beginning with CS6 was released, Adobe has been hard at work in providing a more enterprise-friendly environment for packaging and provisioning the applications for deployment across the campus. The individual application installers are being standardized so that they can be packaged into either a .MSI file for Windows or a .PKG file for Mac. These common installer file types can distributed by any means that support them.

Changes to packaging process when deploying CCE

Unlike CS6, CCE packages must be packaged thorough the CCP dashboard. This is an application downloaded from the Adobe Licensing Portal (LWS). CCP will then pull the applications from the Adobe Cloud Server to the local IT admin machine where they can be serialized and packaged for distribution to the machines across campus. The advantage of this packaging is that the software will be pre-activated so that once placed on the destination machine, there will be no need to “phone home” periodically (as it does for named user installations like CC for individuals and Teams). This type of packaging and deployment is known as Anonymous (or machine-based deployment). Note: unlike  CS6, there is no ability to enter serial numbers to the individual applications when used in the enterprise. They must be entered via the CCP tool or the Adobe Application Provisioning Tool (AAPT).

Distributing packages

Some common methods for distribution include:

  • Cloning image masters for replication on client machines using such tools as Casper, Ghost, and Apple Remote Desktop to name a few.
  • Pushing these packages though Microsoft SCCM, Altiris, or ARD, for example
  • When network access to the client machine is not practical. placing the package file on the computer desktop and double-clicking will extract it. You must then delete the package file. 

Application exceptions when packaging with CCP

While most of the applications for CCE can be packaged with the CCP dashboard, there are still a few that have not bee standardized to run in the common packaging environment. Adobe is working on getting these applications into the CCP family, but until then these applications need to be installed differently.

As of this post, the exceptions are:

  • Windows - LightRoom 5, Acrobat XI, Muse, and the Edge family of applications still under developer preview in Adobe Labs.
  • Macintosh - Muse, and the Edge family of applications still under developer preview in Adobe Labs.

Working with Exceptions

Since there are still a few applications that fall outside of the CCP environment, these applications each have a slightly different procedure and requirement for proper deployment. The steps and requirements are available at http://tinyurl.com/ccpackager.

If you do not follow these steps, the apps under exception will not install properly. This includes installing as a trial, or not installing at all so please be sure to review the instructions and test prior to full deployment. The Community Forum is a good place to get more info and answers to specific problems. The Link for the CCE forum can be found here 

http://forums.adobe.com/community/download_install_setup/creative_suite_enterprise_deployment

Deploying Acrobat

In Enterprise environments where you are deploying many Acrobat XI installs, you may want to consider packaging Acrobat with the Acrobat Customization Wizard available as part of the Acrobat Enterprise Toolkit at http://tinyurl.com/acroetk. To use this tool, you will enter a separate Acrobat SN in LWS, not the SN supplied with the CC apps. Once the Packages are created they can be deployed as part of your normal distribution process.

Additional Resource Links
•    CREATIVE CLOUD PACKAGER DOCUMENTATION

http://tinyurl.com/ccpackager

•    CREATIVE CLOUD TECHNICAL REQUIREMENTS

http://tinyurl.com/cctechnical

•    ENTERPRISE TOOLKIT FOR ACROBAT

http://tinyurl.com/acroetk

•    WHAT’S NEW IN CREATIVE CLOUD
http://tinyurl.com/ccnewfeatures
•    ENTERPRISE DEPLOYMENT WEBSITE

http://tinyurl.com/csdeploy

•    LICENSING AND INSTALLATION BLOG

http://blogs.adobe.com/oobe

Adobe EchoSign Can Save Your Organization Huge Time and Money

EchoSign Testimonial

Early in the year I received an unsolicited email from a customer that works for a large Texas independent school district touting the benefits of their EchoSign purchase.

 “Today I did a MegaSign of about 1,000 Letters of Reasonable Assurance to our at-will, non-contract employees who don’t work during the summer (we send about 3,000 total).  A process that used to take a team of people months to complete (printing letters, stuffing envelopes, mailing, tracking, receiving, logging, scanning…)

with EchoSign, I was able to do this myself.  I had about 40% back before I left work (with an average processing time of 21 minutes).  Incredible!”

Mike

Mike went on to explain that receiving signed Letters of Reasonable Assurance is extremely important in that it protects schools from paying unemployment during the summer break.  Without the letter, he explained,  districts would “pay enormous sums in unemployment.”

 So…what is EchoSign?

Adobe EchoSign provides an extremely easy-to-use electronic signature solution.

EchoSign can work with all kinds of documents.  The most common document formats used with EchoSign are:

  • PDFs
  • Word Documents
  • PowerPoint
  • Excel
  • Common image formats

With EchoSign there is no need for your customers (or students, faculty, and parents) to download or signup for anything. They can use their mouse, stylus, or finger to sign the document (heck, they can even type their name into a field and have EchoSign create a signature for them), and you don’t have to worry about what device or browser is supported.  EchoSign works on all browsers, across all devices.

How can teachers use EchoSign?

As a parent, I would love for my child’s school to offer a digital signature option.  For example, say my daughter’s teacher is charged with collecting fieldtrip permission slips from the entire 7th grade.  The teacher can use EchoSign to easily complete and manage this task. The teacher would simply upload the form into EchoSign, add a signature field (drag and drop simple), and send the digital permission slip out to the parents.

I would receive an email on my mobile device, open the email, click a link and sign my daughter’s permission slip (with my finger – touch devices are amazing)!   For those parents that do not have a touch device they can use their mouse or a stylus.  I submit the permission slip and receive a signed copy within seconds.  The teacher also receives a signed copy (everyone is happy).

For those that don’t immediately sign, the teacher can setup reminder emails that reoccur on a set schedule.  The teacher no longer has to deal with last minute phone calls with parents scrambling to find and return important school documents.

What about security?

“But how do I know that it truly was the parent that signed the permission slip?”

That is a great question!  If you think about it, e-signatures provide more security than the paper-based permission slips that the students are returning. The teacher has no idea that the paper-based document truly reflects the parent’s signature or a forgery.  However, with an e-signed document, the parent must log into their email account (presumably using a password) to view the document. An email-based delivery mechanism provides a layer of security that the student’s backpack does not.

More on EchoSign security…

How about complex signature routing?

No worries! EchoSign has you covered.

I’ve also viewed more than a few documents that require complex signature routing.  For example, a change-of-course form may require a signature from the student, professor, student advisor, and the dean of the college.  If each person takes a day it can easily take a document almost a week to process.  EchoSign can handle that kind of complex routing as well, and greatly reduce the time it take to process multi-signature documents.

Below are examples of common documents that require a signature.

  • Contracts
  • HR Documents
  • Permission Slips
  • Parent/Teacher/Administrator documents
  • Progress Reports
  • University change-of-course forms
  • Student Parking Forms
  • Student Housing Forms

…and the list goes on!

Fantastic!  How can I get it?

Hold your horses pardner!  You may want to speak with your Adobe Account Manager.

Ways to purchase EchoSign…

  • Signup for EchoSign electronic signature software online (great for individuals or small teams)
  • Speak to your Adobe Account manager (best for larger departmental and institutional purchases).  For larger purchases, I highly recommend speaking to your Adobe account manager, as they can make recommendations based on your organization’s needs and also provide you with the best pricing options.  

When you think of your organization’s document workflow think of the headaches you experience when trying to get paperwork signed and returned on a TIMELY basis.

Bottom-line… EchoSign has huge potential to save your institution time and money (while saving you from a huge document-induced migraine)!

 

Scott Trudeau
Senior Solutions Consultant, Adobe Inc.
Education

For more Adobe Tips, Tricks, and Information Follow me on Twitter @scott_trudeau 

www.scotttrudeau.com

Publish Photoshop 3D layers to PDF

In my last tutorial I showed you how to take an image and apply that image to a 3D object in Photoshop. In this tutorial I will show you how to publish a 3D layer to PDF.  Anybody with Acrobat Reader will then be able to interact with your 3D object.

 

  1. Create a 3D object in Photoshop (tutorial here)
  2. Right click on the 3D layer
  3. Select Export 3D layer
  4. Name the file and select U3D from the Format dropdown menu
  5. Click the Save button
  6. The 3D Export Options dialogue box will open.
  7. Make sure that JPEG is selected from the Texture Format dropdown
  8. Use ECMA1  for the U3D Options

 

The steps above exported the Photoshop layer to a U3D file.  The U3D file can now be published to PDF.

 

  1. Open Adobe Acrobat X
  2. Select File>Created PDF>From File
  3. Browse to the U3D file you saved earlier
  4. An Insert 3D dialogue box will open.  Select OK (You may want to check out the “Advanced” options by clicking on the Show Advanced Options check box.  There are some neat options to play around with).
  5. Click on your 3D object to interact with it.  Also notice the 3D tool bar that appears.

Cool!  Now anybody with Acrobat Reader can view your 3D content!

Acrobat X is Here!

Acrobat Box imageThe New Acrobat X is finally here! What can it do for education?

Acrobat X has been re-tooled to provide easier access to tools and more powerful features that are just right for education. For more info, visit the Acrobat in Education Blog

Adobe in Education: An Accessibility Guide

In recent years, the Education community has focusing increasingly on making all web content accessible to individual individuals with disabilities. Adobe® is an industry leader in accessibility and supports the creation of outstanding web experiences by encouraging web developers to produce rich, engaging content that is accessible to all. Adobe has also been focusing on this important task by improving and facilitating accessible content creation and consumption with its powerful design applications and productivity tools.

The information below references resources on our website that can help educators and authors understand the need for creating accessible content for an increasing diversity of users and screens. Not only will content creators learn more about how to optimize their workflows and effectively design a document that not only looks good, but they can also improve the experience as all users on a variety of screens and devices.

What is Accessibility?

Accessibility involves two key issues: first, how users with disabilities access electronic information, and second, how web content designers and developers enable web pages to function with assistive devices used by individuals with disabilities.

For the user with a disability, the challenge is to identify tools that provide the most convenient access to web-based and other electronic information. For the web content designer/developer, the challenge is to remove the obstacles that prevent accessibility tools from functioning effectively. In many cases, these challenges are relatively simple to overcome, but sometimes the solutions require some additional thought and effort.

For more information on Accessibility visit: http://www.adobe.com/accessibility/gettingstarted/accessibility.html

I have heard of Section 508 and the 508 standards. What are they?

Accessibility policies vary from country to country, but most countries, including those in the European Union, have adopted standards based on the Web Content Accessibility Guidelines (WCAG) of the World Wide Web Consortium (W3C). In the United States, Section 508 of the U.S. Rehabilitation Act mandates that web content maintained by the federal government be made accessible to people with disabilities. This law is based on W3C Priority One checkpoints. Find more information at: http://www.adobe.com/accessibility/508standards.html

Where can I find the latest information about Adobe products and accessibility?

A great start to find out the latest information on Accessibility at Adobe is http://www.adobe.com/accessibility/. There you will find links and resources to examples compliance news, blogs, case studies, tips and tricks and more.

I have heard that Adobe Acrobat and Adobe Reader are very useful for working with and reading accessible content. Is that true?

Yes, unlike other PDF tools, Adobe® Acrobat® 9 and Reader® 9 software continue the tradition of providing strong accessibility support for Adobe PDF documents and forms. Acrobat 9 features a number of built-in accommodations for people with disabilities as well as support for users of assistive technologies.

Where can I find more detailed information about Adobe Acrobat and Reader’s roles in facilitating the creation and displaying of Accessible documents?

Are there any Adobe blogs that focus on Accessibility news and events?

Yes, visit the Adobe accessibility blog and join the discussion at: http://blogs.adobe.com/accessibility/

Which Adobe products support and encourage authors and developers in the production of accessible content?

Adobe seeks to provide products that support and encourage authors and developers in the production of accessible content. The latest information on these products can be found by clicking on these links.

Where can I find information on other Adobe applications and accessibility?

For information on additional applications please visit the Adobe Accessibility website at: http://www.adobe.com/accessibility/

Very cool: Batch Printing PDFs (and other files) using Acrobat 9

An advantage of working with PDFs is reducing our dependence on the printed paper which is costly and not environmentally friendly. However, there are times when you’ll need to print your PDF document and that is as easy as clicking the Print icon in Acrobat or Reader. But what if you’d like to batch print PDFs and other files from Acrobat? No problem, Adobe’s Rick Borstein has a blog (Acrobat for Legal Professionals) that outlines batch printing PDFs (and other files) using Acrobat 9.