By Scott Trudeau
Adobe Acrobat 8 Professional’s ability to use Microsoft Word’s mail merge functionality for PDF creation and email is both powerful and extremely useful.
Educators frequently send notes home that end up vanishing (usually found in a wad at the bottom of a backpack) before they find their way into the hands of parents. Why not distribute the notes via email and by hand? Acrobat 8 Professional makes it easy to email and print personalized correspondence using Microsoft Word mail merge technology.
At the beginning of each school year a teacher can spend a short amount of time creating an Excel database containing his students contact information. This small amount of work can yield high-dividends, as the teacher will be able to use (and reuse) the database to quickly create a letter in MS Word, personalize the letter with mail merge, and print and email the letter using Acrobat.
I often have teachers ask how I am able to “so quickly” distribute letters that include personalized student information. I smile and reply, “Work smart, not hard….let the computer do the work.”
Acrobat 8 Pro has the ability to use a Microsoft mail merge to generate and email PDF files to parents. Now parents have the option of receiving a letter via email or by hand (or both) with little extra energy from the teacher!
Check out this video tutorial to learn more about the process.