By Dave Forrester
A colleague of mine at school became stressed out about a project. She is volunteering for our School Counselor Association, working with a group of college/university professors on a publication project. She was going to meet with them during one of her work days far from our home town. She got behind at work and become extremely stressed out about leaving her family and students for almost two days across the state. She observed my strategies of getting up early in the morning, doing an Adobe Acrobat Connect Pro Meeting session from 7:00 a.m. to 8:00 a.m. with my own colleagues before my work day. Then a light came on for her, she came to me and asked for help with her situation. I asked her what problem she was trying to solve. She explained how she was in charge of collecting information on each section of the publication the higher education teachers where producing to explain their admission process. Each section of the publication needed to be analyzed by the group and edited for revision. I emailed her an Adobe Acrobat Connect Pro Meeting Room URL and told her to send it out for an online meeting. I decided to help solve her challenge by creating multiple chat rooms labeled with the same headings found in the admissions publication. Each chat room was a bucket ready to be filled with the recommended revisions from the higher education group. I turned on the “Presenter Only Area” within Connect Pro and staged each chat room off to the side, ready to be dragged over into the “Participant Viewing Area.” The meeting began, all of the professors were impressed how organized she was by dragging each chat room over into their view. They would fill the chat room with their recommended revisions for each section, and then she would drag it off and drag the new one into view. This process went on for about an hour. At the end of the meeting, all of the professors and my friend were back at their jobs, in their geographic locations, working with students and not missing hours of work time. Finally, she just needed to copy and paste each section from the chat rooms and dump the information into a Word Document to send to the publisher. Once again, the technology of Adobe Acrobat Connect Pro came to the rescue.