Archive for June, 2009

Help Updates – June

I updated a number of topics based on feedback, and uploaded the new version of InDesign Help. I also added three new topics, which I need to link to so that they show up in search results.

Fixing low-resolution images – This topic addresses several reasons that images can appear pixelated or fuzzy when placed in InDesign. These various issues are addressed in several different topics, but I wanted to gather them into a single topic.

Apply colors to grayscale images – Again, several topics allude to applying colors to imported grayscale or bitmap images, but it’s a common task that should be addressed in its own topic.

Troubleshooting booklet printing – This issue addresses the most common problems people have when they’re using Print Booklet. If you’re aware of any other issues, leave a comment.

Page Numbering on a Single Spread Page

Have you ever wanted to create page numbering (such as “Pages 4-5”) on one page of the spread? Me, neither. But there must be some trendy new design style that puts both spread numbers on a single page. That’s the only way I can account for the number of times this issue has come up in the forums.


The good news is that it’s relatively easy to do in InDesign CS5. The bad news is that a bug prevents it from working smoothly in InDesign CS4. But the good news is that there’s a fairly simple workaround. If you’re keeping score at home, that’s Good-2, Bad-1.

Here’s how to create this quirky page numbering technique.

Step 1. In the Pages panel, open the master page where you want to add the page numbering, and create a text frame. In my case, I’m putting the numbering on the right master. Type any text that’ll go along with the page numbering, and format the text.

For example, you may want to use a paragraph style that right-aligns the text and applies a font style used for headers.

Step 2. Choose Type > Insert Special Characters > Markers > Previous Page Number to insert the page number from the left-hand page. Insert a hyphen (or en dash), and then choose Type > Insert Special Characters > Markers > Current Page Number.


Of course, if you’re adding the page numbering to the left master, you’ll want to insert the current page number first and then insert the Next Page Number character after the hyphen.

In a perfect world, you’d be done. But there’s a catch — and we haven’t even gotten to the real bug yet. You have to thread the text frame on the right-hand page to a text frame on the left-hand page. You need to do this because the Previous Page Number and Next Page Number work on a story level, not on a document level.

Step 3. Create a text frame on the left master page, and thread it to the text frame on the right master page (click the out port, and then click the other text frame). Then place the insertion point at the beginning of the text that belongs in the next frame and choose Type > Insert Break Character > Frame Break.

In InDesign CS5, it works. On the document pages to which the master is applied, you’ll see “2-3” and “4-5.” But in InDesign CS4, you’ll see “3-3” and “5-5” — the Previous Page Number is the same as the Current Page Number.


Unfortunately, InDesign CS4 stumbles on the Previous Page Number if it’s in a text frame that’s based on a master page. You need to override the master page item on every page where it appears. Ouch.

Step 4 (CS4 only). On each document page to which the master is applied, hold down Ctrl/Command+Shift and click the text frame with the page numbering.


Now that I’ve written out the steps, I think a more accurate score is Good-2, Bad-2.

Buried Treasure: Creating Quick Contact Sheets

[This article refers to InDesign CS4. In InDesign CS5, you can create grids while placing files, while drawing frames and shapes, and while duplicating objects.]

In the Creating contact sheets help topic, I mention how to place multiple graphics into a grid. It’s a pretty neat trick, especially if you use the modifier keys to change the number of rows and columns as well as the spacing between the images.

You can also create a simple contact sheet in InDesign by placing multiple images in a grid.

1. Choose File > Place, select multiple images, and choose Open.

2. Hold down Ctrl+Shift (Windows) or Command+Shift (Mac OS) and click or drag.

3. While still dragging, release the other modifier keys and press the arrow keys to determine the number of rows and columns. Use the Up Arrow and Down Arrow keys to change the number of rows and the Left and Right arrow keys to change the number of columns. To change the spacing between frames, use the Page Up and Page Down keys or hold down Shift while pressing the arrow keys.

4. Release the mouse button to place the grid of images.


Even though the images may have different sizes, the frames in the grid are the same size. Use the Object > Fitting commands to fit the images within the frame. If images need to be moved within the frame, use the Direct Selection tool to select and move the image.