Posts in Category "Bonus Documentation"

Numbered Lists — Part II Multi-Level Lists

In Part I, I covered how to create a traditional outline list. Now I’m going to walk through the steps of creating a multi-level list frequently used in academic papers, user guides, and military documents.


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Numbered Lists — Part I Outlines

When I wrote the InDesign Help topic on creating multi-level lists, I wasn’t able to go into the detail that I wanted to. Sure, a person can use the steps to figure out how to create multi-level lists, but without concrete examples, it’s not exactly easy. So I’m going to walk through the steps of different multi-level numbered lists. First, I’ll show how to create a simple outline in InDesign:


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Endnotes in InDesign CS4/CS5

Whenever people ask if they can create endnotes in InDesign, I have to explain the same sad story. No, InDesign has footnotes not endnotes, but you can download a plug-in . . . Now, thanks to Peter Gold’s comment in the InDesign user forum, I have a much better answer. While InDesign still doesn’t have an Endnotes feature, it’s easy to create endnotes in InDesign CS4 or CS5 by using cross-references.

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Exporting Interactive Documents to SWF (CS4)

One of the big new features in InDesign CS4 is the ability to export InDesign documents to SWF format. When played in Adobe Flash Player or a web browser, SWF files look like slideshows, or flip books. SWF files are similar to interactive PDF files that include hyperlinks, page transitions, and navigation buttons. One difference is that SWF files include the whiz-bang page curl feature.


Tomasz Kuczborski created this sample SWF flip book. You can open it and play with the page curl feature. Just drag any corner of the page to turn it. Check it out:

Click here to view the sample file. You can also right-click the link and choose to download it.

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Creating Button Hot Spots (CS4), Part II

In Part I, I described how to create a simple hot spot, or hot link, in which holding the mouse pointer over an area displays a pop-up image. Now I’ll describe how to create a clickable hot spot — one that requires the user to click an area to display an image.

The steps for doing this are different in InDesign CS3 and CS4. Keith Gilbert described how to build PDF tooltips (PDF) in InDesign CS3.

Creating a Clickable Hot Spot (CS4)

We’re going to use the Show/Hide Button action to display the hidden button when we click. (If you’re familar with creating buttons in Acrobat, “Show/Hide Button” in InDesign is the same as “Show/Hide a Field” in Acrobat.) To create a hot spot that appears when you click, we’ll need to create two separate buttons — one to define the hot spot area and the other to appear when the hot spot area is clicked.

1. Use the Rectangle tool to drag a box over the area you want to define as the hot spot.

In my example, I created a box over the Paris area on the stunningly beautiful map of France.

2. Turn the rectangle object into a button. To do this, select the object, and then either click the [Normal] state in the Buttons panel, or choose Object > Interactive > Convert to Button.


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Creating Button Hot Spots (CS4), Part I

Here’s another “Bonus Documentation” entry in which I flesh out a task that falls outside the scope of our documentation. When I wrote about creating buttons in InDesign, I included a topic called “Creating button rollover states” that merely hints at one way of creating a hot spot. After I write this blog entry, I’ll link to it from that Help page.

TIP: If you create blog entries or videos for InDesign, or are aware of useful links, please add a comment with a link to the related Help topic. It’s a good way to highlight valuable community content.

Let’s suppose you have a map of France, and you want the Eiffel Tower to appear when (1) the user hovers the mouse pointer over the Paris area or (2) the user clicks in the Paris area.

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Scaled Text Frames and Magnifying Glasses

In InDesign Help, I wrote about using preference settings to determine whether a scaled text frame has a magnifying glass effect: It’s buried in a list of notes:

If you edit the text or scale a frame within threaded frames when the Adjust Scaling Percentage preference is selected, the text is scaled, even if it moves to a different frame. However, if Apply To Content is selected, any text that flows to a different frame as a result of editing is no longer scaled.

Got that? I’d like to flesh out this idea a bit on my blog, where I don’t have to concern myself with a limited scope and translation resources.

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InDesign Preference Settings: Document or Application?

Here’s a quirky InDesign issue. When you change preference settings, some settings apply only to the current document, while other settings apply to all documents.

The bottom line is that if you want your preference settings to apply to all new documents you create, close all documents before changing settings.

If you want to know which specific settings are document-specific and which ones are application-specific, keep reading…

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