In this video tutorial (Creating Custom Collections of Images in Lightroom 5), Julieanne will show you how to simplify the creation of virtual groups of images using Collections, Smart Collections and Collection Sets in Lightroom.
Posts tagged "Collections"
In this video tutorial (Top 10 Hidden Gems in Lightroom 5), you’ll learn the additional, seldom talked about, features in Lightroom 5 that can make a huge difference in the way that you work with your images.
The other day a customer asked me if there was a way to quickly find all of the virtual copies in their Lightroom library that didn’t have any adjustments applied in the Develop module so that they could delete them. (Unfortunately, someone had told them that they had to make virtual copies to all of their files before they made any changes and they now had hundreds of virtual copies that had never been adjusted/useless.)
I thought that it might be helpful to share the solution:
• Create a new Smart Collection in the Library module.
• Set the Criteria to the following:
–Copy name “isn’t empty” (to find all the virtual copies)
–Develop > Has Adjustments = “false”.
These 2 criteria will find all the Virtual Copies that do not have a Develop Adjustment.
Then, do one of two things. Either:
1) Select all of the Virtual Copies that you want to permanently delete and choose cmd+shift+option+return (mac) or ctrl+shift+alt+backspace (Windows). Note: this removes the Virtual Copies from the collection as well as deletes them from the library)
2) Select all of the images in the Smart Collection.
• Use some type of “tag” such as the Reject Flag, a Star Rating, or a color label to somehow identify these virtual copies (something that you haven’t used to identify other images).
• Exit out of the Smart Collection by selecting “All Photographs” from the Catalog panel (or select a smaller subset by using the Folder Panel).
• Back in the grid view, filter for the virtual copies using the Library Filter bar at the top of the Grid view:
–Under Attributes, check the Virtual Copies icon.
–Then, add the attribute set in step 4 (flag or color etc.).
Note: I noticed that in the Lightroom 5 Beta, the Lens Correction attribute is not considered an adjustment…
Although it’s easy to find your Virtual Copies by using the Filter options in Lightroom, (use the Attribute filter and click the Virtual Copy icon on the far right),
it isn’t as readily apparent how one can create a Smart Collection that automatically finds your Virtual Copies – but it can be done! In Lightroom 5, choose Library > New Smart Collection and under the Match category, choose File Name / Type > Copy Name. Then, set the pull down menu to “isn’t empty”.
In previous versions of Lightroom, you could Control (Mac) / Right Mouse (Win) -click a collection and choose “Set as Target Collection”. Then, adding additional images to the collection was as simple as tapping the “B” key (as opposed to dragging each image from the grid view into the collection). In Lightroom 5, the “Set as Target Collection” option has been added to the Create Collection dialog (as a check box) so that tapping the “B” key will automatically add the selected image(s) to the targeted collection.
The Lightroom team has added new criteria (filters) for Smart Collections including:
• Size (in megapixels). Note: the sub-options include Long Edge, Short Edge, Width, Height, Megapixels, Long Edge Uncropped, Short Edge Uncropped, Width Uncropped, Height Uncropped, Megapixels Uncropped, and Aspect Ratio
• Bit Depth
• Number of color channels
• Color Mode
• Color Profile
• Smart Preview status
Note: the last two options, Smart Preview Status and PNG are also available as Filters.
In addition, Lightroom now remembers your last viewed image in a Collection so when navigating from one collection to another, you’ll be restored to that image upon returning to the Collection.
In this Quick Tip, Julieanne demonstrates how to quickly clean up an exported catalog of any extraneous collections.
Just as an FYI – I had a great talk with the engineer who works on the Import/Export as Catalogs (after I recorded this video), and he provided an excellent synopsis on why those extra collections are there. As it so often turns out, the topic is much more complicated than my little brain imagined:
The idea is that for every single photo that is included in the export, all information related to that photo is included. Let’s take for example that you have a collection of “Tree”. One piece of information that is related to some of these photos is “I’m in the Tahoe collection” so the Tahoe collection appears in the collection panel, containing those photos. The Tahoe collection doesn’t contain all of the photos it contained in the original catalog of course, but only the photos that were part of the source (Trees) that was selected for export.
Perhaps this behavior seems odd. We could change the behavior, but it’s a dangerous, slippery slope. For example, what if the source you selected for export wasn’t “Trees” or “Tahoe” but instead was a folder that contained photos, some of which appear in both Trees and Tahoe? Should neither of the collections appear in the exported catalog? I think if we start dropping information from catalog exports, we’ll quickly hit scenarios where we’re dropping things that customers don’t actually want us to drop.
Hence, you now have a simple work around to quickly remove the collections that you don’t need, while still making sure that you still have the option to see all of the information related to those photos when you do choose to export a catalog. : )
In this video tutorial, you’ll find out which method of tagging images works best for the photography you do in order to simplify the creation of collections of images.
It’s a personal preference whether you use folders, collections or a combination of both to organize your workflow. Most of the photographers that I talk to have some type of folder structure to help them organize their images. Some common example are naming folders by date, client names, location or events – with all related files stored in that folder.
Then, to combine images into groups (without moving the originals from their folders), they create collections. For example, they might have a collection of their best of the portraits for 2011 for your marketing pieces, or a collection of the best bird photographs from across North America – these images are still in the original folders, but can now also appear in a collection(s).
• The difference between a Smart Collection and a regular Collection is that the Smart Collection is based on the search criteria you specify in the Smart Collection dialog. Once you set up the criteria, Smart Collections constantly monitor your entire catalog looking for any photograph that meets the criteria set in the Smart Collection – which is why they are smart – they can add and delete images dynamically if you make changes to an image.
• In order to organize your collections, use the plus icon on the Collections panel and select Create Collection Set, name it and then drag and drop your Collections and Smart Collections into the Set.
• In order to target a collection (as oppose to the Quick Collection), Control (Mac) / Right Mouse (Win) -click a regular collection. And choose “Set as Target Collection”. Then, tapping the “B” key will add the selected images(s) into your targeted collection instead of the default Quick Collection. Caps Lock (or add the Shift key) will auto advance to the next image while adding to the Quick/Target Collection.
• In the Folder panel, you can now move and/or delete multiple folders at one time.
• In the Collection panel, Option -drag (Mac) | Alt -drag (Win) a collection to duplicate it. More specifically, if the collection is loose (it’s not in a Collection Set), Option -drag (Mac) | Alt -drag (Win) until a thicker line appear between two items (indicating that the collection will be duplicated), and release. To duplicate a collection within a Collection Set or to duplicate the collection into a different Collection Set, Option -drag (Mac) | Alt -drag (Win) the collection on top of the Collection Set icon (watch for the highlight) and release.
• Stacking is now available in Collections.
• At the top of the Filmstrip bar, the selected image’s folder or collection is displayed. (This is really handy when in other modules.)
• The Flag attribute is now global.
• You can filter and/or search images based on their Metadata status. Images will be assigned one of several different statuses including Changed on Disk, Conflict Detected, Has Been Changed, Unknown and/or Up to Date).
• You can also search/filter on Map Locations and GPS Data (GPS Location or No GPS Location).
• That folder structure that you carefully crafted in the Develop module to hold your presets is now maintained both in the Import dialog box as well as the Quick Develop panel.
Here are several shortcuts to make working with Quick Collections more efficient.
• By default, tapping the “B” key adds the selected image(s) to the Quick Collection. Tap “B” again to remove the image(s).
• Command + B (Mac) | Control + B (Win) will display the contents of a Quick Collection. Tapping it again returns you to your previous location (folder, collection etc.). This is a really useful shortcut that I just learned from the team.
• Command + Shift + B (Mac) | Control + Shift + B (Win) will delete the contents (clear) of a Quick Collection.
• Command + Option + B (Mac) | Control + Alt + B (Win) will convert (or save) a Quick Collection to a regular Collection.
You can change what collection is the Target collection by Control -clicking (Mac) | Right Mouse clicking (Win) on any regular collection (not smart collection nor collection set), and choosing Set as Target collection.
Command + Option (Mac) / Control + Alt (Win) + K will enable the painting tool in the Library module. For those of you not familiar with the Painting tool, it allows you to pick an attribute (such as keywords, labels, ratings, target collection etc.) and apply to images by clicking on the image thumbnail in the Grid view. Option (Mac) / Alt (Win) -click with the Painter tool will remove the information. When finished, tapping the Escape key will put the tool away.
I thought that you had to click on each image with the Painter tool in order to apply its “attribute”. However, you can also drag across multiple thumbnails with the Painter Tool in Lightroom to spray them all at once.
Clicking on a Collection Set will display ALL of the images within ALL of the Set’s collections.
If you find that you’re in one of Lightroom’s output modules but don’t have the correct images to work with, instead of returning to the Library Module, you can:
• Choose a different collection using the Collections panel.
• Use the Go Back and Go Forward navigation icons to view recently viewed folders (located above the Filmstrip on the left-hand side, in the little black strip)
• Click the downward pointing triangle to the right of the path (above the Filmstrip, on the left-hand side, in that little black strip) and choose from Recent and Favorite Sources.
You can also refine the selection using the Content Selector in the tool bar – choosing between All Filmstrip Photos, Selected Photos or Flagged Photos.
And don’t forget, you don’t have to return to the library to reorder images either. Simply drag to reposition the images in the Filmstrip (be sure you have to click and drag in the thumbnail area – not the gray area surrounding the thumbnail to reposition). Note, there are certain circumstances when you can not drag to create a custom sort order. Click here to watch the short video on Custom Sort Orders.