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Posts in Category "Tips & Tricks"

February 26, 2009

Volume Licensing for Acrobat

I’m happy to say that Adobe has launched a new page today — entitled Volume Licensing programs for Adobe Acrobat software.

This page compares and contrasts the savings and benefits under the TLP (Transactional Licensing) with CLP (Cumulative Licensing) volume license programs; has links to detailed information and a link to subscribe to the Acrobat IT Tips and Tricks Newsletter.

8:51 PM Permalink

Protecting Planet Earth – one PDF document at a time…

A new white paper featuring Adobe Acrobat has been published outlining how organizations have moved from paper to electronic, with PDF as the core — to reduce their carbon footprint on Planet Earth.
For example, Bureau Veritas, a global engineering consulting firm, estimates that by eliminating paper and reducing work hours, they saved approximately 50 trees and 22,000 gallons of potable water on a typical power plant project.

8:30 PM Permalink
January 20, 2009

TIP: Using Auto-Complete in Acrobat & Reader

Acrobat and Adobe Reader have a preference for allowing auto-complete of form fields. You just select Edit > Preferences > Forms and then you can select Off, Basic, or Advanced. Once you’ve select Basic or Advanced, then Acrobat will remember what you’ve input so that you’ll have those words, numbers, etc. available in subsequent fields. There’s one exception — if the form was created with Adobe LiveCycle Designer, *and* is a dynamic form — auto-complete will work, but you’ll have to double-click to get the auto-complete drop-down with all your saved values.

1:35 PM Permalink
January 11, 2009

Announcement: Survey for Adobe Reader Users

The Adobe Reader Team has posted a survey today asking what you want most in the next versions of Adobe Reader. The survey should take 5 minutes or less to complete and is available until January 31, 2009.

7:29 PM Permalink
December 15, 2008

Addressing New Encryption Laws in Nevada and Massachusetts

Earlier this year, laws were passed in both Nevada and Massachusetts requiring PII (personally identifiable information) be encrypted when stored or transmitted. The Nevada law went into effect October 1, 2008. The Massachusetts law will go into effect in January 2009.

In the text of the laws no specific technology or methodology is called out, but I’m happy to say that both Acrobat and Adobe LiveCycle solutions can be used to meet these requirements.

In the text of the laws no specific technology or methodology is called out, but I’m happy to say that both Acrobat and Adobe LiveCycle solutions can be used to help you meet these requirements. For example, PDF documents that might contain PII can be encrypted using Acrobat 9’s new 256-bit AES encryption or LiveCycle Rights Management; these PDF documents can certified and secured using digital signatures; and Acrobat 9 can examine documents for hidden information and PII can be searched and permanently removed using redaction tools.

I’ll continue to update this post as new information surfaces around the laws and specific solutions that will address these two laws, and of course, any new mandates in 2009.

10:11 PM Permalink

PDF Portfolios created by Adobe Employees

As part of an internal contest at Adobe, a few employees took the plunge and created some great PDF Portfolios using the built-in templates. These are now posted in the PDF Portfolio Gallery at Take a look!

10:00 PM Permalink

Video Formats Supported by Acrobat/Reader 9

In researching a Dear Lori I discovered this great table outlining formats and usage in Acrobat and Adobe Reader 9.

9:50 PM Permalink
December 10, 2008

Announcement: Acrobat Channel on Adobe TV

I am very happy to announce that we now have an Acrobat Channel on Adobe TV.

At this time, there are two shows – Acrobat Tips & Tricks and Customer Stories. Each show will continue to build out new episodes.

Stay Tuned!

1:56 PM Permalink
November 24, 2008

TIP: Editing PDF documents with hyperlinks

A customer recently asked me “I tried editing a sentence in a PDF document which had a hyperlink. I used the TouchUp Text tool to delete the sentence. However, I was left with a blue line which I could not eliminate. I used every tool on the drop down menu incl the Link tool but to no avail. Can you tell me what I can do?”

And my answer: “Links are “on top” of the PDF page, and often the original application will generate the text as well as a link (in your case a blue line) the PDF document. You’ll need to use the TouchUp Object Tool to delete the line as it is an object vs. text. The TouchUp Object tool is in the Advanced Editing toolbar (Acrobat 8 Professional or Acrobat 9 Pro/Pro Extended)

1:03 AM Permalink
August 15, 2008

PDF Portfolios on the Web

Adobe Reader 9 was released at the beginning of July, and now, just a few weeks later, we’re seeing PDF Portfolios on the Web. PDF Portfolios allow the content creator to wrap the information in customized PDF Portfolio template that leverages the Flash Player runtime which is part of Acrobat & Adobe Reader 9. To best view these portfolios, I recommend using Adobe Reader 9 or Acrobat 9. You can download Adobe Reader 9 or a trial of Acrobat 9 for viewing.

For example BNET posted today 4 PDF Portfolios in their Business Library section:
a. BNET Energy: The Green Enterprise
b. BNET BookBriefs: Own Your Job, Don’t Let It Own You
c. BNET BookBriefs: Make Your Business Stand Out From the Crowd
d. BNET Best Practices to Managing Employees

PCWorld has highlighted this PDF Portfolio, entitled PC World’s Guide to Mobile Living on their home page.

And I was alerted to 2 more from Nikkei Business Publications (both in Japanese):
An example of an on-line magazine with examples of embedded 3D, images, and multimedia and tips for How to Conduct Effective Presentations

I hope you enjoy these great examples of what you can do with PDF Portfolios. If you know of some PDF Portfolios on the Web – let me know!

9:29 PM Permalink