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Posts in Category "Tips & Tricks"

August 14, 2008

What are the differences between Acrobat products?

Everyday someone asks me “is [name some functionality] in Standard? or Pro? or Pro Extended?” and typically I point them to the product comparison matrix on This is great for some of the questions, but then I’ll have people ask me more detailed differences. So… we’ve created a detailed product comparison matrix. This will be posted on shortly, but I wanted to get it to my audience as soon as possible.

12:21 PM Permalink

ANNOUNCEMENT: Acrobat 9 PDF Portfolio Contest

Come one, come all…. is hosting a contest for the best PDF Portfolio. Entries will be judged based on use of Acrobat 9 features, originality & creativity, and overall polish & aesthetics. All entries will be displayed in the new PDF Portfolio Gallery on (coming soon). First place will be a box of Acrobat 9 Pro Extended (Windows) or Acrobat 9 Pro (Mac); 2nd place is an iPod Nano; and 3rd place is a T-shirt.

The contest is open now, and will run through October 7th, 2008. I’ve already submitted my entry – made up of Adobe literature. I encourage you to take a stab at it. Creating a PDF Portfolio template is fun.

Also – please note — you do not need to buy Acrobat 9 to participate – just download the free 30 day trial –

12:15 PM Permalink
July 19, 2008

How do I create document previews of my Adobe Presenter 7 presentations?

I posted a tip on my tech corner over at It shows you how to ensure that there will be a preview available when viewing an Adobe Presenter-created PDF document in a PDF Portfolio or using the preview function of your operating system.

There’s another option for doing this as well: open the output in Acrobat 9 Pro or Pro Extended and select the Flash Tool. Then select a poster from your desktop — Acrobat support bmp, pdf, gif, jpg, or png as options.

3:39 PM Permalink
July 1, 2008

WooHoo! Adobe Reader 9 is here!

Adobe Reader 9 is now freely available from It is currently available in English, French, German, and Japanese for Windows (2000 SP4 and higher) or Mac OS X (10.4.11 and higher).

Get a copy, and then download these examples of documents created with Acrobat 9:

  • this PDF Portfolio, which contains some of the Acrobat 9 marketing materials and a Flash movie.
  • this Flash application which includes a flash controller, flash playbar, flash movie and captions which can be useful for accessibility requirements, or subtitles for localization.

and, let me know if you have some samples created with Acrobat 9 that I can showcase here.

8:39 PM Permalink
June 25, 2008

Adobe Product Improvement Program – What is it?

Now that Acrobat 9 is available, once you install any of the windows versions of the product, you will notice a new option called the Adobe Product Improvement Program (APIP). Oh, and when Adobe Reader 9 is available, it will also have this functionality.

APIP is an opportunity for you to help us improve Acrobat, in a similar fashion to the product improvement programs run by others in our industry — like those from Microsoft, Google and Intuit.

You might wonder why Adobe has decided to go down this path. Well… we’re just opening up a new channel for customers to provide us feedback. Today, we have multiple venues to gather feedback from our customers — user groups, focus groups, participation in pre-release programs, and so on. This is another way for you to provide feedback to help us improve Acrobat and our goal is that the information collected will help us create a better Acrobat/Adobe Reader in the future.

So what happens when you participate?

#1 information about how you’re using the product, for example, how you use certain features and functions within the application are sent to Adobe, but no personal information is collected — it is 100% anonymous.

#2 participating will not affect user experience or performance of Acrobat (or Adobe Reader) and will be virtually invisible to you. Basically, when you quit Acrobat or Adobe Reader the collected information is sent to Adobe (no 3rd party is involved)

Please be aware – and this is important – this is an “opt-in” program — what does that mean? It means, by default the opportunity to participate is turned off. You have to consciously make the choice to elect to participate. You will be prompted one time only — typically on the 5th launch of the product.

You’ll see a screen similar to this (Figure 1) and as seen in the screenshot – the default is “No, thank you”.

Figure 1. Adobe Product Improvement Program dialog box in Acrobat/Reader 9

You need to select “Yes, I would like to help make Acrobat even better” to participate. If you decide to go with the default of “No, thank you” now, and you change your mind later, it’s easy to participate — just select Help > Improvement Program Options (Figure 2) and you’ll see the Adobe Product Improvement Program dialog box (Figure 1) again. This time, just select “Yes, I would like to help make Acrobat even better”, and you’re in!

Figure 2. To recall the APIP dialog box or to learn more, select Help > Improvement Program Options

I’m sure you’re wondering, what’s next? Will Adobe use this in other products? Sure. Again, this is another great way for customers to provide us feedback and for us to incorporate that feedback into products moving forward. Stay tuned. The feedback from our Acrobat and Adobe Reader users will help us determine the “what’s next” and “when”.

If you need or want more information on this program, you have two options:

  1. Select More details… from the APIP dialog box (Figure 1) or,
  2. Visit the APIP site where you’ll find the FAQ and any additional information as it becomes relevant.

I encourage you to take a look – and participate if you want to be a part of Acrobat’s future development.

7:39 PM Permalink
June 23, 2008

Reminder — Acrobat 9 eSeminar

I will be presenting Redefine the Way You Communicate, a one-hour eSeminar on Thursday, June 26th at 9:00 am Pacific and will repeat the content again at 12:00 noon Pacific. If you’re not based in the Pacific time zone, you can visit to do a time zone conversion.

The topic will be Acrobat 9 — how can Acrobat and PDF help you be more productive in your day-to-day tasks. I will cover quite a range of topics including Acrobat’s built-in workflows for collecting feedback — either feedback in a fillable PDF form, or feedback on documents as part of a review.

As you may have heard, or read earlier, we’ve added Adobe Flash to Acrobat and Adobe Reader 9, so I will review how you can use Adobe Flash to punch up presentations, create PDF Portfolios to deliver your information, and embed multimedia in your documents to help your reader understand exactly what you’re trying to convey.

And, as a final treat… I will go over improvements for creating PDF documents — from web pages, from your clipboard, or by scanning paper to PDF.

Hope you can make it!

Click here to register/attend.

3:54 PM Permalink
June 2, 2008

Acrobat 9: A revolutionary release

Yes, I’ve been “dark” for a few weeks. I’ve been preparing for today! I truly believe that this release of Acrobat (and Adobe Reader) will be a “game changing” event — just like desktop publishing in the 1980’s and web publishing in the 1990’s.

The marriage of Flash and PDF (just like the marriage of Macromedia and Adobe) creates a union stronger than the separate parts. That’s right – the Adobe Flash runtime (based on version 9) is baked right into Acrobat and Reader. That means that any Flash content you’ve added to a PDF document on your computer – either Flash Video (FLV) or a Flash animation or application (SWF) – will just work on anyone else’s computer – as long as they’re using Acrobat or Adobe Reader 9.

The Acrobat Family.

We have three products in the family now — Acrobat 9 Standard, Acrobat 9 Pro, and Acrobat 9 Pro Extended. Each product fulfills a certain market segment – for example, Acrobat 9 Standard is great for creating and distributing PDF documents and forms! That’s right – Acrobat 9 Standard has the ability to create fillable PDF forms, distribute these forms, and collect the information in a simple and streamlined fashion. I’ve included a quick demonstration of this process.

Acrobat 9 Pro (formerly Acrobat Professional) continues to be our workhorse product for people who need to work with PDF documents – either to work more closely with others, like using the commenting tools and workflows to collect feedback, to ensuring your documents are sanitized, to working with PDF documents for print production. If you want to learn more about improvements and updates to collaboration, take a look at The Same Page – a blog focused on Acrobat and Collaboration.

And the newest addition – Acrobat 9 Pro Extended – is the ultimate toolset for working with PDF documents. Acrobat 9 Pro Extended has all the capabilities of Acrobat 3D version 8, but also so much more… There’s a Video-to-Flash transcoder which allows drag-and-drop of any type of multimedia format onto Acrobat 9 Pro Extended, and it’s converted to Flash video automatically. And, Adobe Presenter – a powerful add-in for Microsoft PowerPoint, is included! This technology is so cool. It allows you to add audio, video, and SWF in a PowerPoint presentation and then save it to PDF for viewing offline. If you want a deeper look at the differences between the products check out the feature matrix.

Oh.. and one more thing… Acrobat 9 is now available in 28 languages! To see the full list you can refer to the Language Support page.

I expect to share more with you this week, and please feel free to send me comments so that I can help you understand the Acrobat 9 family.

If you want more information…

Take a look at the blogs and articles on These contributors have been in the Acrobat pre-release program and can share their first-hand experience with the product family.

Also.. feel free to sign up to be notified when the free Acrobat 9 trial download will be available.

2:42 AM Permalink
June 13, 2007

Font Packs to use with Acrobat or Reader 8

If you’re having trouble finding the Asian Font Packs and/or the European Extended Font Pack for Acrobat/Reader 8 on – not to worry. They’re on our FTP site now as MSI files, and will be posted on later this summer as full installers (similar to Acrobat 7).
The Eastern European Font Pack includes Thai, Hebrew, and Arabic.
The Asian fonts – Chinese Simplified, Chinese Traditional, Japanese, and Korean are each in their own MSI file.

Please note: with these MSI files – you must copy the MSI installer to an empty directory and then run the installer from that directory. We’ve seen problems if there are other files in the directory. This is only an issue with the MSI files – this will not be a problem when we get the files posted on as full installers.

11:25 AM Permalink
February 14, 2007

Creating a custom dynamic stamp

I’ve had a tip on creating a custom dynamic stamp posted since the release of Acrobat 6. However, I continue get additional questions on configuration, different versions, when to place the dynamic content, etc. I’ve updated the written tip to include Acrobat 6, 7, and 8 configuration and I’ve just added a brief video presentation to demonstrate the steps.
Look for more interactive tips in coming weeks, and if you have a suggestion for a tip, let me know.

10:34 AM Permalink
March 14, 2006

New article on Redaction

Adobe’s developer technologies team has posted a document on how to remove sensitive information from a PDF:

3:36 PM Permalink