It’s a new day for SharePoint users who need to work with PDF files. Dave Stromfeld, Acrobat Product Manager, explains what’s now possible.
In past versions, SharePoint users were required to go through multiple steps in order to check out a PDF file, make edits to that PDF file, and then check that PDF file back into SharePoint. In Acrobat and Reader X, we’ve made that workflow much easier. Below is a list of some of the new enhancements to Acrobat and Reader X with regards to the SharePoint integration.
- Open files hosted on SharePoint: You can open SharePoint-hosted PDF files from within Acrobat or Reader. In the Open dialog, browse to a mapped drive or a WebFolder under “My Network Places” or paste in the PDF’s URL. You can also open SharePoint-hosted PDFs directly from the browser interface by clicking the PDF link.
- Check-in and Check-out:Similar to Office, when a PDF is opened from SharePoint, you will be asked if you want to check out that file. You will also have the ability to independently check that PDF in and out via an option in
the File Menu.
- Open and Save Dialog integration: SharePoint is accessible from all of Acrobat or Reader’s Open and Save dialogs. E.g. If there’s a dialog which prompts you to browse for a file, you can browse to a SharePoint hosted file just like a local file. And if there’s a dialog which prompts you to save a file, you can save to SharePoint just like you can save to your local drive.
- Version Control: If the SharePoint system requires that version information be specified when the user checks in a PDF into SharePoint, Acrobat/Reader will prompt the user to provide that information.
- Metadata Control: If the SharePoint system requires that metadata information be specified when the user checks in a PDF into SharePoint, Acrobat/Reader will prompt the user to provide that information.
For the time being, you’ll need to be using Windows to experience SharePoint integration. You’ll also need to be using Internet Explorer as your defaul browser to use the browser integration feature. We’re exploring how to expand your options there.
Also, please let us know how you’re using PDF files with SharePoint and let us know what else we can improve in future versions.