In a recent conversation, Mark Whitmore, the Deputy District Attorney at the San Diego County District Attorney’s Office told us how the organization accelerates Juvenile Court proceedings using Adobe Acrobat Pro in a Microsoft SharePoint environment. The organization together with its partners—San Diego Juvenile Justice Partners, the County Technology Office, the Probation Department, and the Office of the Public Defender—uses advanced PDF capabilities in Acrobat Pro and SharePoint document management. The digital case file environment, known as the Justice Electronic Library System or JELS, was developed by the County Technology Office and serves all county juvenile justice stakeholders in the DA’s office, Probation, and other areas.
By using Acrobat to convert case files to searchable PDF files integrated into its SharePoint environment, the division saves administrative staff from having to sort, collate, file, retrieve, and photocopy countless case files on paper. The improved case file management has already freed up time for ten staff members to devote to other critical activities. Deputy DAs and other participants with access to the JELS system can go over case documents electronically prior to each hearing, greatly accelerating case file review.
The JELS system has dramatically enhanced collaboration in the office and the courtroom. Based on its success, the California County Information Services Directors Association (CCISDA) awarded San Diego County a first place Innovation Award in the collaboration category.